Setting up pays (payroll service or outsourced payroll)

Review and change pays Ajera automatically sets up.

Multi-company only. The options that appear in the New Pay window are based on the payroll type selected in > Setup > Company > Preferences. If you see options other than the ones described in this topic, go to > Setup > Company > Preferences > Payroll tab and verify that Payroll Service is selected in the Payroll Type field.

To set up additional pays

From the > Setup menu, click Company > Payroll Setup > Pays.

Place the cursor one row above where you want the new pay.
Click the New button.
Enter the following information:

For	Do this
Description	Type the name of the pay. This name appears on lists and reports in Ajera.
Accrual pay	Select if the pay will be used for accrual.
Accrued hours per pay period	Only available if the Accrual pay* option is selected.* Enter the number of hours to accrue every pay period.
Auto reduce	Only available if the Accrual pay* option is selected.* Select to set the accrued hours to zero or reduce them at a specific time, such as year-end.
Reduce to	Only available if the Accrual pay* option is selected.* Type the maximum number of hours to carry over. You can enter zero to carry over no hours
Reduce month/day	Only available if the Accrual pay* option is selected.* Select the month and day when the hours are reduced.
Expense account	For pay type of Sick, Vacation, Other, or Cash Fringe. Select the expense account for amounts entered to this pay. For a pay type of Sick, Vacation, and Other, if the hours are entered on the paycheck, the expense account is debited with the employee's cost amount (hours x standard hourly rate). If hours are entered in the Overhead area of the timesheet, Ajera retrieves the expense account in the following order: Account entered on the Overhead Group item Expense account entered on the pay specified on the Overhead Group item Overhead account entered in company preferences
Service ID	Type the ID of your payroll service. If this field is blank, hours entered for this pay are considered paid on the timesheet but are not sent to the payroll file.
Salary Service ID	For the Regular pay only. Enter the ID to distinguish the salary from the hourly time on the output file.
Notes	Enter any notes.

Click Save. The pay appears in a row below the cursor. To move it, click the row and click or . Pays appear on paycheck stubs in the order listed on this window.