Creating a statement group

If you have permission to manage financial statements, you can create statement groups. Only statements created in the Financial Statement Designer can be included in a group.

To create a statement group, follow these steps:

Step 1: Set up the statement group

Set up a statement group so that it contains the financial statements required for that group.

  1. From the > Reports menu, click Manage Financial Statements > Groups.
  2. Enter the following information:
Field Description

Group name

A short description of the statement group

Report

The workbook you want to add to the statement group

Do the following:

  1. Click .

The Financial Report List window appears, displaying the available financial statement workbooks.

  1. Click the workbook you want and click the Select button.

The workbook name appears and default values appear in the other columns.

Report basis

The type of accounting basis used for printing the workbook: accrual or cash

Do one of the following:

  • Accept the default value.

Ajera will use the accounting basis selected on the Workbook Properties sheet of the workbook.

  • Click and change the report basis to Accrual or Cash.

Ajera will override the accounting basis selected on the Workbook Properties sheet of the workbook, if needed.

Department

unavailable in ajeraCore unless you have the Departments add-on

The department to which the workbook is restricted when printing the statement group

Ajera will print information for the department selected, in conjunction with any other filters you may have selected in the financial statement design.

Do one of the following:

  • Accept the default value.

Ajera will use the department filter selected on the Workbook Properties sheet of the workbook.

  • Click and select to print information for each department or an individual department.

Reporting entity

unavailable in ajeraCore unless you have the Departments add-on

The reporting entity to which the workbook is restricted when printing the statement group.

Ajera will print information for the reporting entity selected, in conjunction with any other filters you may have selected in the financial statement design.

Do one of the following:

  • Accept the default value.

Ajera will use the reporting entity filter selected on the Workbook Properties sheet of the workbook.

  • Click and select to print information for each reporting entity or an individual reporting entity.

Company

Multi-company only.

The company to which the workbook is restricted when printing the statement group

Ajera will print information for the company selected, in conjunction with any other filters you may have selected in the financial statement design.

Do one of the following:

  • Accept the default value.

Ajera will use the company filter selected on the Workbook Properties sheet of the workbook.

Note: If you select a column in the workbook and apply a company filter for the selected column, that selection will override any company filters set on the Workbook Properties window.
  • Click and select to print information for each company or an individual company.

Copies

The number of copies to print

Do one of the following:

  • Accept the default value, which is 1.
  • Enter a different number if you want to print multiple copies.
  1. Click the next row and repeat Step 2 for any financial statement workbook you want to add to this group.
  2. Click Save. The statement group appears on the Existing tab.

Step 2: Preview and print a statement group to verify setup

  1. Click the Existing tab.
  2. The reporting period is always set for the previous month. If needed, click (Change View), select a different period, and click OK.
Note:
  • If you select a date range, the end date is used to assign the current month. For example, if you enter a date range of 01/15/11 to 02/14/11, the current month is considered February 2011.
  • If a statement contains a custom date property, only information as of the period selected will be included. For example, if your custom date property contains a date range of 9/15/11-10/5/11 and the period selected is September, activity for 10/1-10/5 will not be included.
  • You can also change the reporting period on the Financial Statement print preview window or the Financial Statement preview window. If you change it there, click (Refresh).
  1. Click the statement group, and click the Preview button.
  1. If you do not want to preview the statement group before printing, click the Print button. Skip the rest of these instructions.
  2. To preview the statement group before printing, click the Preview button.
  3. Do one of the following:

Step 3: Set security for the statement group

If needed, set security for the statement group so that it is available to the employees who need it.

  1. From the > Setup menu, click Company > Roles.
  2. Select the role you want and click Edit.
  3. On the Reports tab, select the Allow check box for Financial\Financial Statements\<statement group>.

The statement group now appears under Reports > Financial > Financial Statements for members of this role.