Invoice Allocation Fields
This section describes the fields and actions on the Invoice Allocation workspace.
Card Part
Field | Description |
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Invoice Number | This field displays the invoice or credit memo number. |
Vendor Number | This field displays the number of the vendor to which the invoice/credit memo is associated with. |
Vendor Name | This field displays the name of the vendor to which the invoice/credit memo is associated with. |
Type | This field specifies whether the record is an invoice or a credit memo. |
Invoice Date | This field displays the date of the invoice or credit memo. |
Due Date | This field displays the date on which the invoice or credit memo is due for payment. |
Responsible for Allocation | Select the employee name or number of the employee who is responsible for allocation. |
Purchase Order Number | If the current record is related to a purchase order placed with the vendor, select a PO. |
When you click the Get Purchase Order action, Maconomy automatically creates allocation lines for each open line in the selected purchase order. | |
Invoice | This field displays the following information:
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For Reallocation | This field displays the following information:
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Allocated | This field displays the following information:
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Unallocated | This field displays the following information:
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Status | This field displays the status of the current record. Possible values include:
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Vendor | This field displays the vendor name and number of the vendor who sent the invoice or credit memo. |
Show Posted Entries | Toggle on/off to show/hide posted invoice allocation lines in the invoice allocation table. |
Show Reversed Entries | Toggle on/off to show/hide reversed invoice allocation lines in the invoice allocation table. |
Card Part Actions
Button | Description |
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Click this icon to refresh data in the current workspace. | |
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Click to display the list view. Click to display the detailed view. |
Save | Click this action to save changes to the current record. After saving changes, the record status updates accordingly, and the Save action button is disabled until additional changes are made. |
Revert | Click this action to undo changes made to the current record, or to any of its lines. |
Submit for Approval | Click this action to submit a record for approval. After submission, the record status is updated, and this action is disabled until you make additional changes. |
Approve |
Click this action to approve the invoice or credit memo. This action is available only for users with the requisite access rights. |
Reject…. |
Click this action reject the invoice or credit memo. This action is available only for users with the requisite access rights. |
Attach Document | Click this action to attach documents to the record. |
Other Actions |
Each workspace includes an Other Actions drop-down list. Available actions vary slightly from one workspace to another. In the Invoice Allocation workspace, the drop-down list includes the following actions:
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- Related Topics:
- Allocation Sub-Tab
This section describes the fields and actions on the Allocation sub-tab of the Invoice Allocation workspace. - Documents Sub-Tab
This section describes the fields and actions on the Documents sub-tab of the Invoice Allocation workspace. - Conversation Assistant
This section describes the fields and actions on the Conversation assistant. - Document Assistant
Use this assistant to view and download documents.