Fixed Hours and Posting
When you submit a time sheet, Maconomy checks if the number of fixed hours stated on the time sheet in the field Fixed field in the island Total is still valid.
This applies whether you submit a temporary time sheet or a time sheet that has not been reopened.
If the number has been changed for the employee in the windows Employees (for the employee revision applying on each day covered by the time sheet) or Week Calendars in the Set-Up module, the new number is transferred to the time sheet when it is submitted. This will affect the calculation of overtime for the current and for future time sheets.
For example: An employee has had a fixed working week of 8 hours per day, Monday to Friday, ever since he was employed 1 year ago. A report shows that he has a total overtime balance of 20 hours. His fixed working hours are then changed from 8 to 7.5 hours per day due to a change in the week calendar. This change has no effect on the report showing the 20-hour overtime balance. The latest time sheet he created still shows that he has to work 8 hours a day, but upon submission, a notification is given saying that the number of fixed working hours has been changed on the current time sheet. All future time sheets will, upon creation, get a number of fixed working hours of 7.5.
If you use a combination of daily and weekly time sheets, Maconomy checks if the number of fixed hours has already been updated on the daily time sheets and adjusts the number of fixed hours accordingly.
If the Update Fixed Hours Upon Approval field is selected, a similar update takes place at the time of approval of the time sheet.