Personnel Requisitions Single Dialog Workspace

Use this workspace to create personnel requisitions to manage hiring procedures. Personnel requisitions ensure that the correct procedure is followed for all applicants, so that each time that you need to hire staff, you can, for example, invite suitable applicants to an interview and send rejection notices to the others.

Use the Personnel Requisition tab to enter general information about the available position and the personnel requisition type. Use the Applicants sub-tab to create a line for each applicant for the position, entering the contact person who represents the applicant.

Maconomy uses the event flow and event plan functionality to manage the handling of each application. This correlation between applicant entry lines and event flows is described in the introduction to the Personnel Requisition Types workspace, which also explains how to set up event flow types and event plans to support the hiring procedures in your company. The descriptions of this workspace and its fields are therefore based on the assumption that you have set the system up as suggested in the introduction to the Personnel Requisition Types workspace.

In the Personnel Requisition tab, enter general information about the position to be filled and the relevant personnel requisition type. The personnel requisition type contains template information that Maconomy uses to automatically populate certain fields in the tab when you create a personnel requisition. However, you can change the information after you create the requisition. The template information from the personnel requisition type includes an event flow type that identifies the event plan to be used in managing the hiring procedure for each applicant.

In the Applicants sub-tab, create a line for each applicant for the position, entering the contact person who represents the applicant. In other words, create applicants as contact persons using the Contact Persons workspace in the Contact Management module before you enter them in this workspace. Each time that you add an applicant, Maconomy creates an event flow that follows the specified personnel requisition type and assigns it to the contact person who represents the applicant. Maconomy then uses the Create Events from Plan action on the new event flow to create the event that corresponds to the first step in the hiring procedure.

Using the event flow and event plan functionality, Maconomy keeps track of the status of each applicant and the next step to be taken according to procedure. Maconomy also keeps each applicant entry line updated appropriately. The Next Step field displays the next step to take. In the Result field, enter the outcome of that step.

When you have defined the outcome of a step as well as other relevant information, select the Closed field to continue to the next step. Maconomy updates the line to show the next step (if applicable) based on the result of the step that you closed. After you select the applicant to be hired for the position, use the Create Employee action in the Contact Persons workspace to convert the contact person into an employee. If the contact person is already an employee, update the information in the Employee Positions workspace.