Use this section to specify general information about the position to be filled and the relevant personnel requisition type.
Personnel Requisition Island
| Field | Description |
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| Requisition No.
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In this field, you must specify a personnel requisition number when creating a personnel requisition. Both letters and numbers can be used in the identification number. If you do not specify a number, the personnel requisition is assigned the next available number in the Personnel Requisition series specified in the window Number Series. Once the personnel requisition has been created, the number can no longer be changed.
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| Description
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In this field, you can specify the name of the current personnel requisition.
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| Requisition Type No.
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In this field, specify the type of the current personnel requisition when creating a requisition. The personnel requisition type contains template information which is transferred to the fields on the current requisition.
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| Event Flow Type
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In this field, you can specify the event flow type to be used on the event flows created for the individual applicant registration lines in the table part. Each time you create an applicant registration line in the table part, Maconomy will create an event flow of this type and assign it to the contact person on the line in question. As the event flow type contains a reference to the event plan from which events are automatically created in the event flow of each applicant, the event flow type is also used for indicating which hiring procedure should be followed for the current requisition.
Maconomy suggests the event flow type specified on the personnel requisition type in the field “Requisition Type No.” above, but you can change it for the current requisition, for example, if you wish to follow a different procedure than indicated by the personnel requisition type.
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| Position
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In these fields, you can specify the name and number of the position which the current personnel requisition concerns, that is, the position to be filled. Maconomy suggests the position specified on the personnel requisition type entered in the field “Requisition No.” above, but you can change it for the current requisition.
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| Replacement for Employee
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If the person hired for the position to which the current requisition pertains is to replace a given employee, specify in these fields the name and number of the employee in question. The fields are for information only.
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Terms Island
| Field | Description |
|---|
| Planned Monthly Salary
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In this field, you can specify the monthly salary which the company is planning to offer the person hired in connection with the current personnel requisition. If you specify a planned monthly salary, Maconomy automatically calculates a value for the field “Planned Annual Salary” based on the planned monthly salary specified, and vice versa.
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| Planned Annual Salary
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In this field, you can specify the annual salary which the company is planning to offer the person hired in connection with the current personnel requisition. If you specify a planned annual salary, Maconomy automatically calculates a value for the field “Planned Monthly Salary” based on the planned annual salary specified, and vice versa.
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| Monthly Salary
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When the position on the current requisition has been filled, you can specify in this field the monthly salary agreed upon with the person hired. If you specify an annual salary, Maconomy automatically calculates a value for the field “Annual Salary” based on the monthly salary specified, and vice versa.
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| Annual Salary
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When the position on the current requisition has been filled, you can specify in this field the annual salary agreed upon with the person hired. If you specify an annual salary, Maconomy automatically calculates a value for the field “Monthly Salary” based on the annual salary specified, and vice versa.
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| Found Market Salary Level
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In this field, you can specify whether the pay statistics for the type of position to be filled has been checked in order to be able to offer a suitable salary.
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| Incl. Overtime
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In this field, you can specify whether the salary information specified in this island includes any overtime which the person hired has to take on or if overtime is to be paid separately.
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| Expected Date of Hire
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In this field, you can specify the date on which you expect to hire a person for the open position.
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Advertising Island
| Field | Description |
|---|
| Advertising Source
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In this field, you can specify how the job opening was advertised, for example, internally, in local papers, on web pages, and so on.
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| Advertising Costs
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In this field, you can specify how much it cost to advertise the job opening to which the current requisition pertains.
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Status Island
| Field | Description |
|---|
| Approved
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This field shows whether the current compensation agreement has been approved using the action “Approve Compensation Agreement.”
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| Approved by
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This field shows the name of the user who approved the current compensation agreement using the action “Approve Compensation Agreement.” If the agreement has not been approved, this field is blank. For further information, see the field “Approved” above.
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| Approval Date
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This field shows the date on which the current compensation agreement was approved using the action “Approve Compensation Agreement.” If the agreement has not been approved, this field is blank. For further information, see the field “Approved” above.
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| Closed
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This field shows whether the current compensation agreement has been closed.
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| Date Closed
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This field shows the date on which the current compensation agreement was closed. If the agreement has not been closed then this field is blank.
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Option List Fields Island
| Field | Description |
|---|
| List
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In these fields, you can specify the option lists containing the values that should be available for further specification in the fields “Value” in this island as well as on lines in the table part. This means that the fields “Value” in this island and on lines in the table part can only be completed with options available in the corresponding option lists specified here. If you leave a given field empty, any value can be specified in the corresponding value field.
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| Value
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In these fields, you can specify a number of values for further specification of the personnel requisition. You can only specify values available in the respective option lists specified in this island. If a given option list field has been left blank, any text can be entered in the corresponding value field.
If you enter a value in a given value field, this value will be suggested in the corresponding field in the table part of the window when creating table lines.
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User Island
| Field | Description |
|---|
| Created by
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This field shows the name of the user who initially created the information in the window.
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| Date
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This first Date field shows the date on which the information was originally created.
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| Updated by
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This field shows the name of the user that made the latest change.
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| Date
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This second Date field shows the date on which the information was last changed.
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| Version
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This field shows a number corresponding to the version of the information shown. Maconomy automatically increases the version number by one every time the information is changed. It is not possible to retrieve previous versions.
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Executing Company Island
| Field | Description |
|---|
| Executing Company
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In these fields, you can specify the name and number of the company responsible for conducting the recruitment on the current personnel requisition. Maconomy suggests the company specified on the personnel requisition type entered in the field “Requisition Type No.” above, but you can change it for the current requisition.
If you specify a value in the field “Job No.,” you must specify in this field the number of the company responsible for the job in question.
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Job Cost Island
| Field | Description |
|---|
| Job
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In these fields, you can specify the job on which the time spent on recruitment for the position on the current personnel requisition should be posted. Maconomy suggests the value from the corresponding field on the personnel requisition type of the current requisition.
You can use these fields if you want time spent on the recruitment to automatically be transferred to time sheets using the action “Transfer to Time Sheet” in the window Event Flows. When this action is selected, the accumulated time on each event in the selected event flow is transferred to a time sheet for the employee specified on the event in question, that is, the employee specified in the field “Employee No., Time Sheet” on the applicant registration line to which the event in question is assigned. In the time sheet, the time is registered on a line with the combination of job number, activity and task specified on the event in question. For further information, see the description of the action “Transfer to Time Sheet.”
When you create an applicant registration line, Maconomy suggests this value in the corresponding field on the line in question. If you specify a job, you must specify in the field “Executing Company” in the island Executing Company the name and number of the company responsible for the job in question.
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| Activity No.
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In this field, you can specify the activity on which the time spent on recruitment for the position on the current personnel requisition should be posted. Maconomy suggests the value from the corresponding field on the personnel requisition type of the current requisition.
You can use this field if you want time spent on the recruitment to automatically be transferred to time sheets using the action “Transfer to Time Sheet” in the window Event Flows. When this action is selected, the accumulated time on each event in the selected event flow is transferred to a time sheet for the employee specified on the event in question, that is, the employee specified in the field “Employee No., Time Sheet” on the applicant registration line to which the event in question is assigned. In the time sheet, the time is registered on a line with the combination of job number, activity and task specified on the event in question. For further information, see the description of the action “Transfer to Time Sheet.”
When you create an applicant registration line, Maconomy suggests this value in the corresponding field on the line in question.
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| Task
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In this field, you can specify the task on which the time spent on recruitment for the position on the current personnel requisition should be posted. Maconomy suggests the value from the corresponding field on the personnel requisition type of the current requisition.
You can use this field if you want time spent on the recruitment to automatically be transferred to time sheets using the action “Transfer to Time Sheet” in the window Event Flows. When this action is selected, the accumulated time on each event in the selected event flow is transferred to a time sheet for the employee specified on the event in question, that is, the employee specified in the field “Employee No., Time Sheet” on the applicant registration line to which the event in question is assigned. In the time sheet, the time is registered on a line with the combination of job number, activity and task specified on the event in question. For further information, see the description of the action “Transfer to Time Sheet.”
When you create an applicant registration line, Maconomy suggests this value in the corresponding field on the line in question.
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Requisitioner Island
| Field | Description |
|---|
| Requisitioner
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In these fields, you can specify the name and number of the employee who requested that a new person be hired. The fields are for information only.
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Recruitment Employee Island
| Field | Description |
|---|
| Recruitment
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In these fields, you can specify the name and number of the employee who recruited the person hired in connection with the current requisition. If an employee is created from the contact person representing one of the applicants by using the action “Create Employee” in the window Contact Persons, the information in these fields is transferred to the employee created.
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Supervisor Island
| Field | Description |
|---|
| Employee
|
In these fields, you can specify the name and number of the employee who will be the supervisor of the person hired in connection with the current requisition. If an employee is created from the contact person representing one of the applicants by using the action “Create Employee” in the window Contact Persons, the information in these fields is transferred to the employee created.
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Dimension Combination Island
| Field | Description |
|---|
| Dim. Comb. No.
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In this field you can enter a dimension combination number to be assigned to the employee.
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Derived Company Island
| Field | Description |
|---|
| Company No.
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In this field, you can specify the number of the company responsible for conducting the recruitment on the current personnel requisition.
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Derived Account Island
| Field | Description |
|---|
| Account No.
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In this field you can enter an account number to be assigned to the employee.
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| Overwrite
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copy to come.
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Derived Dimensions Island
| Field | Description |
|---|
| Location
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In this field, you can enter a location to be assigned to the employee.
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| Entity
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The functionality of this field is similar to that of the field “Location” above.
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| Project
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The functionality of this field is similar to that of the field “Location” above.
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| Purpose
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The functionality of this field is similar to that of the field “Location” above.
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| Spec. 1-3
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The functionality of these fields is similar to that of the field “Location” above.
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| Local Spec.1-3
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The functionality of these fields is similar to that of the field “Location” above.
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| Overwrite
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copy to come.
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Access Level Island
| Field | Description |
|---|
| Access Level
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In these fields, you can specify an access level. You only have access to the current personnel requisition if you have been assigned to the same or a higher level in the window Access Levels. This means that in other windows, users can only refer to personnel requisitions to which they have access. Furthermore, in this window, a given user can only see the personnel requisitions to which he or she has access. Please note that this access control model only applies if the standard access control configuration has not been changed in your Maconomy system. If it has, the access to personnel requisitions may depend on other factors. For more information about this, please see the section “Introduction to the Access Control System” in the Set-Up module.
If no access level is specified, all users have access to the current personnel requisition.
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Document Archive Island
| Field | Description |
|---|
| Document Archive
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In these fields, you can assign a document archive name and number to the current personnel requisition. By assigning a document archive to a personnel requisition, you can keep track of the various documents related to the requisition. Document archives are created in the window Document Archives in the Set-Up module. See the description of that window for further information on the use of document archives.
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| Document Count
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This field displays the number of documents in the Document Archive.
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