Batch Job Reallocation Workspace

Use this workspace to reallocate job entries in batches.

When you post a reallocation, Maconomy creates an offset entry that is equivalent to the original entry and creates an entry for each job reallocation line.

You might want to reallocate multiple job entries at the same time if, for example, all registrations for job numbers 251433 and 251434 were allocated to the location LA, but ishould have been allocated to the location NY. Specify a group of job entries to be reallocated and specify the values to which they should be reallocated. If you do not enter a value in a field, the job entries keep the existing value in that field, unless the value is obtained by dimension derivation in Maconomy. You can also specify whether the entries that the reallocation creates should keep the original transaction numbers, have a specific transaction number, or use a transaction number series.

Use the Selection Criteria island to choose the entries that you want to reallocate. Every time that you open the workspace, Maconomy displays the selection criteria that you last used. In the Reallocate To island, enter the new values for the selected entries. You can also specify whether Maconomy should assign a new transaction number to the entries.

Then you can use the Mark for Reallocation action to populate the Job Entries sub-tab with all of the job entries that match the selection criteria. In the sub-tab, you can deselect individual entries.

Use the Approve Reallocation action to create one or more reallocation journals that are then ready to be posted either automatically-if you selected the Automatic posting of job reallocations system parameter-or in the Posting workspace in the G/L module.

Maconomy cannot create job entries automatically for activities for which you selected the External Invoice field. You must reallocate them manually.

If the job entry pertains to an amount activity, and you selected the Update Prices on Amount Registrations upon Job Reallocation system parameter in the Set-Up module, Maconomy recalculates billing prices and standard billing prices on the job entry as a result of the reallocation. A similar recalculation occurs if the job entry pertains to a time activity, and you selected the Update Prices on Time Registrations upon Job Reallocation system parameter. The recalculation is based on the reallocation date in the Reallocation island. Otherwise, Maconomy uses the original prices of the entries.

If a group of job entries that you select for reallocation includes proposed values for invoicing, Maconomy eliminates these values during the reallocation process.

Note, however, that if the original job entry that contains proposed values is only partially reallocated-that is, if only some of the job entry data needs to be reallocated-Maconomy proposes corresponding partial values on the derived offset account. Assume, for example, that an original job entry contains 40 hours, with an invoice proposal of 20 hours. Maconomy proposes a factor of 0.5 of the total hours for invoicing. If you perform a job reallocation for 10 of the 40 hours, Maconomy creates an offset entry of 10 hours. This offset account includes an invoice proposal of 5 hours, because the invoice proposal factor is 0.5. Any invoice proposal that involves the reallocated 10 hours is eliminated.

If you selected the Update prices upon dimension change system parameter, Maconomy recalculates the prices on the job entry if you change the dimensions on the reallocation line or if you change the entry date. The recalculation is based on the reallocation entry date in the Reallocate To island. If you do not select the parameter, Maconomy uses the original prices of the entries on the allocation entries.