Job Entries Sub-Tab
This section includes the fields and descriptions for the Job Entries sub-tab.
| Field | Description |
|---|---|
| Job No. | If the field “Show Lines” in the island Selection Criteria is marked, this field shows the job number of the entry. |
| Reallocate | If this field is marked, the current entry will be reallocated when you select the action “Approve Reallocation.” In some instances, it is not possible to mark this field:
If the current entry has been created on the basis of a job surcharge rule, Maconomy will issue a warning, as such entries are automatically updated when reallocating the entries which gave rise to the job surcharge. |
| Entry Date | The functionality of this field is similar to that of the field “Job No.” above. The entries are shown sorted by entry date. |
| Trans. No. | The functionality of this field is similar to that of the field “Job No.” above. |
| Trans. Type | This field shows the transaction type of the entry. This field is for reference only. |
| Journal No. | The functionality of this field is similar to that of the field “Job No.” above. |
| Task | The functionality of this field is similar to that of the field “Job No.” above. |
| Task Description | This field displays the task description from the task specified in the current job entry. |
| Activity No. | The functionality of this field is similar to that of the field “Job No.” above. |
| Activity Name | This field displays the activity text from the activity specified in the current job entry. |
| Empl. | The functionality of this field is similar to that of the field “Job No.” above. |
| Employee Name | This field displays the name of the employee specified in the current job entry. |
| Quantity Registered | This field shows how many units were registered in the current job entry. |
| Quantity Transferred To | If the current entry has been transferred to new dimensions, this field shows the quantity transferred to the job assigned the new dimensions. A job is transferred to new dimensions in the window Job Transfer. |
| Quantity Open | This field shows the number of open units registered in the current job entry. Please note that the open quantity of the job entry will only remain open after reallocation until the entry is invoiced. |
| Quantity Reallocated | If the entry is partially reallocated in the window Job Reallocation, this field shows how many units have been reallocated. Fully reallocated job entries are not shown. |
| Reallocation Date | If the entry is partially reallocated in the window Job Reallocation, this field shows the date of the reallocation. |
| Reallocated from Job | If the current job entry has previously been reallocated, this field shows the number of the job from which the job entry was reallocated. |
| Reallocated from Task | If the current job entry has previously been reallocated, this field shows the task from which the job entry was reallocated. |
| Item No. | The functionality of this field is similar to that of the field “Job No.” above. |
| Description | This field shows the description of the item registered in the current job entry. |
| Company No. | The functionality of this field is similar to that of the field “Job No.” above. |
| Exec. Company No. | The functionality of this field is similar to that of the field “Job No.” above. Note that if you reallocate a job entry for which the executing and responsible company are the same to a job entry where they are different, and the system parameter “Update Prices on Amount Registrations upon Job Reallocation” or “Update Prices on Time Registrations upon Job Reallocation” has not been marked, depending on the activity type on the entry, Maconomy will find the now necessary intercompany price in the current price tables. If the prices have been changed since the original job entry was created, the cost and billing price will stem from the original prices, and the new intercompany price from the updated prices. |
| Location | The functionality of this field is similar to that of the field “Job No.” above. |
| Entity | The functionality of this field is similar to that of the field “Job No.” above. |
| Project | The functionality of this field is similar to that of the field “Job No.” above. |
| Purpose | The functionality of this field is similar to that of the field “Job No.” above. |
| Spec. 1-3 | The functionality of these fields is similar to that of the field “Job No.” above. |
| Local Spec. 1-3 | The functionality of these fields is similar to that of the field “Job No.” above. |
| Remarks | The functionality of this field is similar to that of the field “Job No.” above. This field shows any remark assigned to the current job entry in the window Job Journal. |
| Internal Job | The functionality of this field is similar to that of the field “Job No.” above. This field shows if the current job entry belongs to a job for which the field “Internal Job” in the window Jobs has been marked. |
| Entry No. | The functionality of this field is similar to that of the field “Job No.” above. Together with the job number, the entry number is a unique reference to the current job entry. The entry number is created automatically by Maconomy. |
| Overtime Spec. | The functionality of this field is similar to that of the field “Job No.” above. |
| Accrual Type | If you select a value in this field, the reallocated entries will be accrued. If you select a value, Maconomy will create an accrual entry for each period covered by the interval specified in the fields “Period From” and “Period To.” The accrual entries are posted to the relevant, accrual-related posting references on the activity in question or in the window Posting References, depending on whether the field “Post by Activity” is marked in the window System Information. The offset entries are posted to the accounts referenced for the selected accrual type in the window Popup Fields. The amount is distributed evenly on the selected periods. Both cost and billing prices are accrued. |
| Period From, Accrual | In this field and the field “Period To” you can enter a range of dates. If you select a value in the field “Accrual Type” above, Maconomy will create an accrual entry on the relevant accrual account for each period covered by the interval specified in the fields “Period From” and “Period To.” The amount is distributed evenly on the selected periods.
Please note that the last period must be no later than the accrual ending period set up in the field “Accrual Period, Ending” in the information tab of the company specified on the entry. If no ending period has been specified there, the ending period set up in the corresponding field in the window System Information applies instead. If an ending period has not been set up in the company information car or in the system information, period, you can specify any period in the field “Period To.” |
| Period To, Accrual | See the field “Period From” above. |
| Period From, Subscription | If the current job entry originates from a subscription order, this field and the field “Period To, Subscription” below show the starting and ending periods of the subscription |
| Period To, Subscription | See the description of the field “Period From, Subscription” above. |