Job Reallocation Entries Sub-Tab
This section includes the fields and descriptions for the Job Reallocation Entries sub-tab.
| Field | Description |
|---|---|
| Job No. | In this field, you can enter the number of the job on which the new entry is to be registered. The new entry will be equivalent to a full or partial replacement of the job entry to be reallocated.
If you allocate to a job with another responsible company than that of the original job, the reallocation will result in a number of intercompany entries. However, if the system parameter “Create intercompany entries for companies with same parent company” is not marked, intercompany entries are only created if the two companies involved are not both assigned to the same parent company. |
| Task | In this field, you can specify the task to which the reallocation line is to be assigned. If a task list exists for the job, you must enter a task which exists in the task list in question. If dimension values have been specified in the task list, these dimensions are automatically suggested on new budget lines unless another value has been entered manually. If the window Task Lists specifies that derived dimension values should overwrite existing dimensions values, any manually entered dimensions will be overwritten. If no task list has been assigned to the job, you cannot enter a task. |
| Act. No. | In this field, you can enter the number of the activity which is to be valid for the new job entry. When the activity has been entered, it cannot be changed. You cannot reallocate from a time activity to an amount activity or vice versa. |
| Item No. | In this field, you can enter an item number if any items have been assigned to the new job entry. |
| Empl. | In this field, you can specify the number of the employee to whom the new job entry is to be assigned. |
| Description | In this field, you can enter an entry description of the new entry.
If no description is entered in the field, Maconomy suggests the description from the activity assigned to the new entry. The suggested description can be edited. |
| Quantity | In this field, you can enter the quantity of units to be registered for the activity which is assigned to the new job entry. If the entry is a time activity, the quantity will be hours.
The value of this field will be overwritten if the value of the field “Total Cost” is changed. The new value of this field will be the quantity that, when multiplied by the original unit price, generates the total cost price. Similarly, if you change the quantity specified in this field, the value of the field “Total Cost” will be adjusted accordingly. Depending on the number of decimals shown in this field, you might experience that the quantity displayed in this field is different from the expected quantity. Such a situation can occur if you want to allocate, for example, one-third of an amount to one line and the remaining two-thirds of the amount to another line. If you specify the relevant amounts in the field “Total Cost,” this field will show different figures, depending on the number of decimals shown in the field. This means that if the system is set up to show only one decimal, the quantities in this field which would originally be “0.35” and “0.65” will be rounded up and displayed as “0.4” and “0.7” on the lines, even though the total quantity reallocated on the two lines is “1.” If the system is set up to show two decimals, the fields on the lines will show “0.35” and “0.65.” In both cases, however, Maconomy will post the quantity of “0.35” and “0.65” resulting in a total of “1.” The number of decimals to be displayed is defined in the window Preferences in the Edit menu. |
| Total Cost | In this field, you can enter the total cost price to be reallocated. If you change the total cost price, the value of the field “Quantity” will be adjusted so that it equals the total cost price when multiplied by the original unit price. Similarly, the total cost price in this field will be adjusted if the value of the field “Quantity” is changed. |
| Billing Price Total | This field shows the original total billing price for the quantity allocated away from the original job entry according to the original job entry unit billing price. |
| New Quantity | In this field, you can enter a number of units on the new, allocated entry. By default, Maconomy suggests the original quantity specified in the field “Quantity.”
The value of this field will be overwritten if the value of the field “New Cost Price” is changed. The new value of this field will be the quantity that, when multiplied by the new cost price, generates the new total cost price. Note that if the value of this field is changed, the new quantity multiplied by the new cost price must equal the new total cost price shown in the field “New Total Cost Price” below. |
| New Cost Price | In this field, you can enter a new unit price for the job entry created upon reallocation. By default, Maconomy suggests the original unit price specified in the field “Cost” in the main tab.
If you change the new unit price, the value of the field “New Quantity” will be adjusted so that new quantity multiplied by the new unit price will equal the new total sales price. If the system parameter “Update prices upon dimension change” has been marked, the price in this field is updated when certain key information on the line is changed, for instance, the entry date or dimension values. For further information on this and for a complete list of the fields causing the price to be updated, see the description of the system parameter “Update prices upon dimension change.” However, the price is not updated if the quantity is changed at the same time. |
| New cost price Total | This field shows the new total cost price. The value of the field cannot be changed. |
| Base Currency | This field shows the base currency for the job being reallocated to. |
| New Sales Price | This field shows the new unit billing price according to the new job’s currency, and whether the new entry will be invoiceable. The value of this field cannot be changed. |
| New Sales Price Total | This field shows the new total sales price. The value of this field cannot be changed. |
| Currency | This field shows the currency of the job. Billing prices are shown in this currency; costs are shown in the base currency of the company shown in the island Company. |
| Receivable Tax Code | This field shows the receivable G/L tax code of the current job entry. |
| Exec. Company No. | This field shows the number of the company that has carried out the new job entry. The company number is derived from the specified activity or employee. The field cannot be changed. |
| Executing Company Name | This field shows the name of the executing company. The company number is shown in the field above. |
| Standard Billing Price, Base | This field shows the standard billing price per unit in the base currency of the company which is responsible for the job.
If the system parameter “Update prices upon dimension change” has been marked, the price in this field is updated when certain key information on the line is changed, for instance, the entry date or dimension values. For further information on this and for a complete list of the fields causing the price to be updated, see the description of the system parameter “Update prices upon dimension change.” However, the price is not updated if the quantity is changed at the same time. |
| Total Standard Billing Price, Base | This field shows the total standard billing price of the current reallocation line in the base currency of the company which is responsible for the job.
If the system parameter “Update prices upon dimension change” has been marked, the price in this field is updated when certain key information on the line is changed, for instance, the entry date or dimension values. For further information on this and for a complete list of the fields causing the price to be updated, see the description of the system parameter “Update prices upon dimension change.” However, the price is not updated if the quantity is changed at the same time. |
| Company No. | This field shows the number of the company responsible for the new job entry. The company is derived from the specified activity or employee. The field cannot be changed. If you reallocate a job entry for which the executing and responsible companies are the same to a job entry where they are different, Maconomy will find the now necessary intercompany price on the original job entry, where it was saved at posting. |
| Company Name | This field shows the name of the responsible company. The company number is shown in the field above. |
| Location | In this field, you can enter a value for the dimension Location. If you do not manually enter a value, Maconomy will attempt to derive a value, using the order of priority set up in the window Dimension Derivation in the G/L module. However, any manually entered value will be overwritten if Maconomy can derive a value for which overwriting has been selected. If no value can be derived, Maconomy transfers the value from the field “Location” in the main tab.
See the section on dimension derivation in the chapter “Introduction to the G/L module,” as well as the description of the window Dimension Derivation, for further information about dimension derivation. |
| Entity | The functionality of this field is similar to the functionality of the field “Location” above. |
| Project | The functionality of this field is similar to the functionality of the field “Location” above. |
| Purpose | The functionality of this field is similar to the functionality of the field “Location” above. |
| Spec. 1-3 | The functionality of these fields is similar to the functionality of the field “Location” above. |
| Local Spec. 1-3 | The functionality of these fields is similar to the functionality of the field “Location” above. |
| Standard Billing Price, Currency | This field shows the standard billing price per unit in the currency of the job.
If the system parameter “Update prices upon dimension change” has been marked, the price in this field is updated when certain key information on the line is changed, for instance, the entry date or dimension values. For further information on this and for a complete list of the fields causing the price to be updated, see the description of the system parameter “Update prices upon dimension change.” However, the price is not updated if the quantity is changed at the same time. |
| Total Standard Billing Price, Currency | This field shows the total standard billing price of the current reallocation line in the currency of the job.
If the system parameter “Update prices upon dimension change” has been marked, the price in this field is updated when certain key information on the line is changed, for instance, the entry date or dimension values. For further information on this and for a complete list of the fields causing the price to be updated, see the description of the system parameter “Update prices upon dimension change.” However, the price is not updated if the quantity is changed at the same time. |
| Job Name | Here, the name of the job, to which the new job entry is related, is shown. The value in this field cannot be changed. |
| Activity Name | Here, the description relating to the activity of the new job entry is shown. The value in this field cannot be changed. |
| Task Description | This field shows the description associated with the task in the new job entry. |
| Employee Name | Here, the name of the employee to whom the new job entry has been assigned is shown. The value in this field cannot be changed. |
| Description | Here, the item description is shown if items have been assigned to the new job entry. The value in this field cannot be changed. |
| Quantity 1 | In this field, you can enter a quantity to be reallocated. The functionality of this field is similar to that of the field “Quantity” above. |
| New Quantity 1 | In this field, you can enter a quantity on the new, allocated entry. The functionality of this field is similar to that of the field “New Quantity” above. |
| Quantity 2 | The functionality of this field is similar to that of the field “Quantity” above. |
| New Quantity 2 | In this field, you can enter a quantity on the new, allocated entry. The functionality of this field is similar to that of the field “New Quantity” above. |
| Remarks | In this field you can edit any remarks about the current job entry. |
| Overtime Spec. | This pop-up field shows any specification of overtime on the current job entry. You can change the value in this field. |
| Employee Category No. | This field shows the employee category number that comes from job budget lines or that you add manually in this window. |
| Daily Description | This field shows any daily description associated with the current job entry. |
| Accrual Type | If you select a value in this field, Maconomy will create an accrual entry for each period covered by the interval specified in the fields “Period From” and “Period To.” The accrual entries are posted to the relevant, accrual-related posting references on the activity in question or in the window Posting References, depending on whether the field “Post by Activity” is marked in the window System Information. The offset entries are posted to the accounts referenced for the selected accrual type in the window Popup Fields. The amount is distributed evenly on the selected periods. Both cost and billing prices are accrued. |
| Period From, Accrual | In this field and the field “Period To” you can enter a range of dates. If you select a value in the field “Accrual Type” above, Maconomy will create an accrual entry on the relevant accrual account for each period covered by the interval specified in the fields “Period From” and “Period To.” The amount is distributed evenly to the selected periods.
Please note that the last period must be no later than the accrual ending period set up in the field “Accrual Period, Ending” in the information tab of the company specified on the entry. If no ending period has been specified there, the ending period set up in the corresponding field in the window System Information applies instead. If an ending period has not been set up in either the company information car or in the system information, period, you can specify any period in the field “Period To.” |
| Period To, Accrual | See the field “Period From” above. |
| Period From, Subscription | If the current job entry originates from a subscription order, this field and the field “Period To, Subscription” below show the starting and ending periods of the subscription. |
| Period To, Subscription | See the description of the field “Period From, Subscription” above. |
| Transaction Type | This field shows the transaction type of the job entry. |