Stock Option Agreement Types Tab
Use this section to set up the stock option agreement types you use in your company.
Stock Option Agreement Type Island
| Field | Description |
|---|---|
| Stock Option Agreement Type | In this field, you must specify an identification number when creating a stock option agreement type. Both letters and numbers can be used in the identification number. Once the agreement type has been created, the number can no longer be changed. |
| Name | In this field, you can specify the name of the current stock option agreement type. |
| Description | Here you can enter a description of the stock option agreement type. |
| Share No. | In this field, specify the stock which the current stock option agreement type concerns. |
| Currency | This field shows the currency in which the stock specified in the field “Stock No.” above is traded. The value is retrieved from the window Stock Information Card and cannot be changed here. |
| Share Denomination | In this field, you can specify the default share denomination value per share to be used in stock option agreements of the current type. Maconomy suggests the value from the corresponding field on the information card of the stock to which the agreement type pertains, but you can change it here. |
| Purchase Price of Shares | In this field, you can specify the default share price to be used in stock option agreements of the current type, that is, the price at which stock option agreement holders should be allowed to purchase shares when exercising stock options in agreements of the current type. The information is transferred to new stock option agreements made with employees and other company related persons, but can be changed on the individual agreements. |
| Number of Shares Per Agreement | In this field, you can specify the default number of share options to be granted on each stock option agreement of the current type. The information is transferred to new stock option agreements made with employees and other company related persons, but can be changed on the individual agreements. |
| Number of Shares, Total | In this field, you can specify the maximum total number of shares to be granted on stock option agreements of the current type. If you wish to allocate a total of, for example, 50,000 share options to the employees in your company, for instance granting each employee between 500 and 1,000 shares, you can specify 50,000 in this field, and Maconomy will ensure that the sum of shares granted on stock option agreements of the current type does not exceed this number. On stock option agreements, the number of options granted is specified in the field “No. of Shares.” |
| Number of Stocks, Granted | This field shows the total number of stocks granted on stock option agreements of the current type. The number represents the sum of the field “Number of Shares” on all stock option agreements of the current type. |
| Number of Stocks Remaining | This field shows the total number of stocks available for allocation on stock option agreements of the current type. The number represents the difference between the field “Total No. of Shares” and the field “Number of Shares Granted.” |
| Issue Date | In this field, you can specify the day on which the options on the current agreement type were/are to be issued. |
| Agreement Date | In this field, you can specify the default agreement date to be used in stock option agreements of the current type. The agreement date of a stock option agreement represents the date on which the agreement is legally binding. |
| Earliest Exercising Date Allowed | In this field, you can specify the earliest exercising date to be suggested on stock option agreements of the current type. The first and last exercising dates comprise a range of dates within which the options granted on a given stock option agreement must be exercised. The date is transferred to new stock option agreements made with employees and other company related persons in the window Stock Option Agreements, but can be changed on the individual agreements. For further information on the effects of the first and last exercising dates, please see the description of the field “First Exercising Date” in the window Stock Option Agreements. |
| Last Exercising Date Allowed | In this field, you can specify the last exercising date to be suggested on stock option agreements of the current type. For further information on the functionality of the field, see the description of the field “First Exercising Date” above. |
| Valid From | In this field, you can specify the first validity date of the stock option agreement type. The first and last validity dates comprise a range of dates within which it is possible to create and edit stock option agreements of the current type in the window Stock Option Agreements. This means that outside this period it is not possible to create stock option agreements of the current type or edit information in the card part of stock option agreements of the current type. However, options can be granted and exercised on stock option agreements of the current type outside the validity period, as long as they are granted and exercised within the exercising date range of the agreements in question. |
| Valid To | In this field, you can specify the last validity date of the stock option agreement type. For further information on the functionality of the field, see the description of the field “Valid from” above. |
| Blocked | In this field, you can specify whether the current stock option agreement type is blocked. When a stock option agreement type is blocked, it is not possible to create stock option agreements of the type in question. However, existing agreements can still be edited. |
Amount Island
| Field | Description |
|---|---|
| Amount 1-5 | In these fields, you can specify a number of amounts relating to the current stock option agreement type. When a stock option agreement of the current type is created, the amounts specified in this island are also suggested in the corresponding fields in the card part of the new agreement. |
User Island
| Field | Description |
|---|---|
| Created by | This field shows the name of the user who initially created the information in the window. |
| Date | This first Date field shows the date on which the information was originally created. |
| Updated by | This field shows the name of the user that made the latest change. |
| Date | This second Date field shows the date on which the information was last changed. |
| Version | This field shows a number corresponding to the version of the information shown. Maconomy automatically increases the version number by one every time the information is changed. It is not possible to retrieve previous versions. |
Company Island
| Field | Description |
|---|---|
| Company | In these fields, you can specify the name and number of the company to which the stock option agreement type pertains. The contents of these fields determine which users have access to see information about the stock option agreement type. In the window Company Information in the G/L module it is possible to assign each company to an access level. A user only has access to see information about a stock option agreement type if he has granted access to the access level in the window Access Levels in the Set-Up module to which the company is assigned or a superordinate level. In addition, the user must have access to the access level specified in the island Access Level in order to have access to the current stock option agreement type. Please note that this access control model only applies if the standard access control configuration has not been changed in your Maconomy system. If it has, the access to stock option agreement types may depend on other factors. For further information about the standard access control configuration and access control in a multi-company model, please see the section “Introduction to the Access Control System” in the Set-Up module. |
Access Level Island
| Field | Description |
|---|---|
| Access Level | In these fields, you can specify the name and description of an access level. You only have access to the current stock option agreement type if you have been assigned to the same or a higher level in the window User Access Levels. This means that on, for example, stock option agreements, users can only specify stock option agreement types to which they have access. Furthermore, in this window, a given user can only see the stock option agreement types to which he or she has access. Please note that this access control model only applies if the standard access control configuration has not been changed in your Maconomy system. If it has, the access to stock option agreement types may depend on other factors. For more information about this, please see the section “Introduction to the Access Control System” in the Set-Up module.
If no access level is specified, all users have access to the current stock option agreement type. |
Option List Fields Island
| Field | Description |
|---|---|
| List | In these fields, you can specify the option lists containing the values that should be available for further specification in the fields “Value” in this island. This means that the fields “Value” in this island can only be completed with options available in the corresponding option lists specified here. If you leave a given field empty, any value can be specified in the corresponding value field.
When a stock option agreement of the current type is created, the option lists and values specified in this island are also suggested in the corresponding fields in the card part of the new agreement. When you create a stock option agreement type, Maconomy suggests the values from the corresponding fields on the information card of the stock specified for the new agreement type. |
| Value | In these fields, you can specify a number of values for further specification of the current stock option agreement type. You can only use values available in the respective option lists specified in this island. If a given option list field in the position information card has been left blank, any text can be entered in the corresponding value field.
When a stock option agreement of the current type is created, the option lists and values specified in this island are also suggested in the corresponding fields in the card part of the new agreement. When you create a stock option agreement type, Maconomy suggests the values from the corresponding fields on the information card of the stock specified for the new agreement type. |
Dates Island
| Field | Description |
|---|---|
| Date 1-5 | In these fields, you can specify a number of dates relating to the current stock option agreement type. When a stock option agreement of the current type is created, the dates specified in this island are also suggested in the corresponding fields in the card part of the new agreement. |
Remarks Island
In these fields, you can enter additional remarks about the current agreement type.