HR Data Tab

Use this tab to enter human resources information for the employee.

You must populate the fields on the Employee Info tab for the selected employee ID.

Miscellaneous Data

Field	Description
Gender	Enter the employee's gender: Male Female Non-Binary Unknown
Marital Status	Enter a one-character code to identify the marital status of the employee, such as M (Married) or S (Single), in this optional field. This field is used for informational purposes only.
Race	Enter, or click to select, the employee's race code. The settings available are in compliance with Affirmative Action reporting requirements and allow you to produce statistical analyses as required in Costpoint Affirmative Action. Valid system-defined options are: AI_BLACK: American Indian/Alaskan Native & Black AI_WHT: American Indian/Alaskan Native & White non-Hispanic AM_IND: American Indian/Alaskan Native Alone non-Hispanic ASIAN: Asian Alone non-Hispanic ASIAN_WH: Asian & White non-Hispanic BLACK: Black Alone non-Hispanic BLACK_WHT: Black & White non-Hispanic HISPANIC: White Alone Hispanic NH_PI: Native Hawaiian/Other Pacific Islander Alone non-Hispanic OTHER: Balance- 2+ Races or Some Other Race non-Hispanic OTHER_HISP: Other Hispanic or Latino UNKNOWN: Race Missing or Unknown WHITE: OTHER WHITE: White Alone non-Hispanic The field to the right displays the race code description.
Visa Type	Enter, or click to select, the value for this employee's visa type. Visa types are established on the Manage Visa Types screen. This is a required field.
Visa Exp Date	Enter the date on which the employee's visa expires.
Last Review Date	Enter, or click to select, the date of the employee's last performance review. This field is for informational purposes only. Note: When adding a new record for the employee on the Manage Employee Salary Information screen, if you answer OK to the "Use the Effective Date from this new record to update the review dates in Basic Employee Info?" soft edit, Costpoint updates this field based on the Effective Date entered.
Next Review Date	Enter, or click to select, the date of the employee's next performance review. This field is for informational purposes only. Note: When adding a new record for the employee on the Manage Employee Salary Information screen, if you answer OK to the "Use the Effective Date from this new record to update the review dates in Basic Employee Info?" soft edit, Costpoint increments this field based on the Number of Months in Review Cycle entered on the Configure Labor Settings screen.
Birth City	Enter the employee’s city of birth.
Birth State/Province	Enter the employee’s state or province of birth. You can only select state/provinces that exist on the Manage States and Provinces screen.
Birth Country	Enter the employee’s country of birth. The value must exist on the Manage Countries screen in order to be specified here.
Disabled	Select this check box to indicate that the employee is disabled.
Blind	Select this check box to indicate that the employee is blind.

VETS-4212 Data

Note:

U.S. Department of Labor published a final rule which revises the VETS-100A Report and renamed it to VETS-4212 Report. Moreover, the VETS-100 Report will no longer be used although the Military Status fields associated with this report will remain in the screen. This final Rule is effective October 27, 2014 and will apply in 2015 reporting cycle.

Use the fields in this group box to select the applicable military statuses for the employee. You can select more than one check box.

Field	Description
Disabled Veteran	Select this check box to indicate that the employee is a disabled veteran. A disabled veteran is: A veteran of the U.S. military, ground, naval, or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; A person who was discharged or released from active duty because of a services-connected disability.
Active Duty Wartime or Campaign Badge Veteran	Select this check box to indicate that the employee is to be reported as an Other Protected Veteran in the VETS-4212 report. The U.S. Department of Labor defines “Active Duty Wartime or Campaign Badge Veteran” as a veteran who served on active duty in the U.S. military, ground, naval or air service during a war or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
Armed Forces Service Medal Veteran	Select this check box to indicate that the employee is an Armed Forces Service Medal Veteran. An Armed Forces Service Medal Veteran is a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985 (61 FR 1209).
Recently Separated Veteran	Select this check box to indicate that the employee is a recently separated veteran. In VETS-4212 report, this is a veteran during the three-year period beginning on the date of such veteran’s discharge or release from active duty in the U.S. military, ground, naval or air service. When you select this check box, the application enables the Discharge/Release Date field but it is not a required field. The VETS-4212 report will use this check box to categorize the employee as a protected veteran if the date field is not blank and the release date is within 3 years of the report date.
Discharge/Release Date	If applicable, enter the date (in MM/DD/YYYY format) on which this employee was discharged or released from active military duty. This date is used to determine the Recently Separated Veterans to be included in the count of Protected Veterans in the VETS-4212 report.
Protected Veteran (Declined to Self-Identify)	Select this check box if the employee specified that he/she is a protected veteran (as defined by the VETS-4212 report) but declined to select a category. The VETS-4212 report will count this employee as a veteran.
Not a Protected Veteran	Select this check box if the employee specified that he/she is not a protected veteran (as defined by the VETS-4212 report). The VETS-4212 report will not count this employee as a veteran.
Declined to provide a veteran status	Select this check box if the employee did not wish to provide his/her veteran status. The VETS-4212 report will not count this employee as a veteran.

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HR Data Tab

Use this tab to enter human resources information for the employee.

You must populate the fields on the Employee Info tab for the selected employee ID.

Miscellaneous Data

Field	Description
Gender	Enter the employee's gender: Male Female Non-Binary Unknown
Marital Status	Enter a one-character code to identify the marital status of the employee, such as M (Married) or S (Single), in this optional field. This field is used for informational purposes only.
Race	Enter, or click to select, the employee's race code. The settings available are in compliance with Affirmative Action reporting requirements and allow you to produce statistical analyses as required in Costpoint Affirmative Action. Valid system-defined options are: AI_BLACK: American Indian/Alaskan Native & Black AI_WHT: American Indian/Alaskan Native & White non-Hispanic AM_IND: American Indian/Alaskan Native Alone non-Hispanic ASIAN: Asian Alone non-Hispanic ASIAN_WH: Asian & White non-Hispanic BLACK: Black Alone non-Hispanic BLACK_WHT: Black & White non-Hispanic HISPANIC: White Alone Hispanic NH_PI: Native Hawaiian/Other Pacific Islander Alone non-Hispanic OTHER: Balance- 2+ Races or Some Other Race non-Hispanic OTHER_HISP: Other Hispanic or Latino UNKNOWN: Race Missing or Unknown WHITE: OTHER WHITE: White Alone non-Hispanic The field to the right displays the race code description.
Visa Type	Enter, or click to select, the value for this employee's visa type. Visa types are established on the Manage Visa Types screen. This is a required field.
Visa Exp Date	Enter the date on which the employee's visa expires.
Last Review Date	Enter, or click to select, the date of the employee's last performance review. This field is for informational purposes only. Note: When adding a new record for the employee on the Manage Employee Salary Information screen, if you answer OK to the "Use the Effective Date from this new record to update the review dates in Basic Employee Info?" soft edit, Costpoint updates this field based on the Effective Date entered.
Next Review Date	Enter, or click to select, the date of the employee's next performance review. This field is for informational purposes only. Note: When adding a new record for the employee on the Manage Employee Salary Information screen, if you answer OK to the "Use the Effective Date from this new record to update the review dates in Basic Employee Info?" soft edit, Costpoint increments this field based on the Number of Months in Review Cycle entered on the Configure Labor Settings screen.
Birth City	Enter the employee’s city of birth.
Birth State/Province	Enter the employee’s state or province of birth. You can only select state/provinces that exist on the Manage States and Provinces screen.
Birth Country	Enter the employee’s country of birth. The value must exist on the Manage Countries screen in order to be specified here.
Disabled	Select this check box to indicate that the employee is disabled.
Blind	Select this check box to indicate that the employee is blind.

VETS-4212 Data

Note:

U.S. Department of Labor published a final rule which revises the VETS-100A Report and renamed it to VETS-4212 Report. Moreover, the VETS-100 Report will no longer be used although the Military Status fields associated with this report will remain in the screen. This final Rule is effective October 27, 2014 and will apply in 2015 reporting cycle.

Use the fields in this group box to select the applicable military statuses for the employee. You can select more than one check box.

Field	Description
Disabled Veteran	Select this check box to indicate that the employee is a disabled veteran. A disabled veteran is: A veteran of the U.S. military, ground, naval, or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; A person who was discharged or released from active duty because of a services-connected disability.
Active Duty Wartime or Campaign Badge Veteran	Select this check box to indicate that the employee is to be reported as an Other Protected Veteran in the VETS-4212 report. The U.S. Department of Labor defines “Active Duty Wartime or Campaign Badge Veteran” as a veteran who served on active duty in the U.S. military, ground, naval or air service during a war or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
Armed Forces Service Medal Veteran	Select this check box to indicate that the employee is an Armed Forces Service Medal Veteran. An Armed Forces Service Medal Veteran is a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985 (61 FR 1209).
Recently Separated Veteran	Select this check box to indicate that the employee is a recently separated veteran. In VETS-4212 report, this is a veteran during the three-year period beginning on the date of such veteran’s discharge or release from active duty in the U.S. military, ground, naval or air service. When you select this check box, the application enables the Discharge/Release Date field but it is not a required field. The VETS-4212 report will use this check box to categorize the employee as a protected veteran if the date field is not blank and the release date is within 3 years of the report date.
Discharge/Release Date	If applicable, enter the date (in MM/DD/YYYY format) on which this employee was discharged or released from active military duty. This date is used to determine the Recently Separated Veterans to be included in the count of Protected Veterans in the VETS-4212 report.
Protected Veteran (Declined to Self-Identify)	Select this check box if the employee specified that he/she is a protected veteran (as defined by the VETS-4212 report) but declined to select a category. The VETS-4212 report will count this employee as a veteran.
Not a Protected Veteran	Select this check box if the employee specified that he/she is not a protected veteran (as defined by the VETS-4212 report). The VETS-4212 report will not count this employee as a veteran.
Declined to provide a veteran status	Select this check box if the employee did not wish to provide his/her veteran status. The VETS-4212 report will not count this employee as a veteran.