Inquiry Details Subtask

Use the subtask to enter timesheet lines and their details.

Inquiry Details

You can enter up to 999 timesheet lines on any one timesheet. If more were required, additional sequence numbers may have been used for the same employee ID, timesheet, and type. Each field on the Default tab of the Manage Employee Information screen for the timesheet line was provided as the default field value for the first line (if you are adding a new Timesheet History record). Thereafter, the value on the previous line is the default.

Field	Description
Line Number	This non-editable field displays the sequential number of each timesheet line. The screen displays the first five timesheet detail lines. If employees have more charges on their timesheets, you can scroll down (or up) using the arrow keys on the right side of the screen. Timesheet lines remain in the order in which they are entered, and lines with the same account number are not combined.
Line Type	Two types of timesheet lines may have been entered. The default is the A (Account/Org) type and allows entry of all the fields discussed above on the Manage Timesheets screen. The other type is M (Leave Memo) and pertains to making entries that have no labor cost associated, but that have data related to track leave hours used. This is used to track Family Leave Act leave usage. This timesheet line type is processed to the Leave files, but is not processed by the Labor Distribution posting.
Timesheet Line Date	This field displays the work date for the entered hours.
Project	Whether a project number is required is determined by the Project Required checkbox on the Manage Accounts screen. If you select this checkbox, a project number is required. The edits that are performed on the project by itself are (see the Basic Info tab of the Manage Project User Flow): Was the project number in the Basic Info table? Was the Project Work Force Required checkbox (on the Basic Info tab of the Manage Project User Flow) selected for this project number, and if so, was the employee in the Project Work Force table? Was the date of the timesheet within the date range (start and end dates) for the Project Period of Performance (soft edit)? Also, one of two combination edits is required depending on the setting of the Validate Project Charging by Organizations checkbox on the Projects tab of the Configure Project Settings screen. You must have already set up the project number on the Set Up Account/Organization Links subtask of the Manage Project User Flow subtask of the Manage Project User Flow. If the checkbox is not selected, only the account and organization combination was set up on the Account/Org Links subtask of the Manage Project User Flow. In both combination edits above, the Active column for the account status must be Y on the Account/Org Links subtask of the Manage Project User Flow screen.
Project Name	This field displays the project name associated with the project number entered on this timesheet line.
Account	The time and labor cost on each timesheet line is charged to a specific General Ledger account. For time to be charged to a given account, you must have already set up the account on the Manage Accounts screen. On the timesheet line, you normally charge labor to a labor-related account type, but any account is accepted, provided the following conditions are met (see the documentation for the Manage Accounts screen to find out how to set up these conditions): The account is on the Manage Accounts screen. The Detail checkbox is selected (the account is a detail account) on the Manage Accounts screen. The Active checkbox is selected on the Manage Accounts screen. The fiscal year and period number on the timesheet falls within the range of the Starting Fiscal Year/Period and the Ending Fiscal Year/Period fields on the Manage Accounts screen. The Account Entry Group that is related to this account on the Manage Accounts screen specifies that the Manage Timesheets screen is enabled (also see documentation for the Configure Account Entry Groups screen).
Account Name	This field displays the account name associated with the account number entered on this timesheet line.
Organization	This column displays the organization that is charged on this timesheet line. This is a required field. Edits that were made on the organization by itself are: The organization must be in the Organization table (see the Manage Organization Structures and the Manage Organization Elements screens). The Active checkbox has been selected on the Manage Organization Structures and the Manage Organization Elements screens. The fiscal year and period number on the timesheet fall within the range of the Starting Fiscal Year/Periods and Ending Fiscal Year/Periods fields on the Manage Organization Structures and the Manage Organization Elements screens. The combination of organization and account on the timesheet line must be valid. This validation occurs when you save (after all timesheet data has been entered). The validation of the combination of account and organization combination is: The organization/account exists on the Organization/Account table (the Link Accounts/Organizations screen). The checkbox in the Active column (on the Link Accounts/Organizations screen) for the account is selected (this checkbox is not selected unless both the organization and account are active). The fiscal year and period number on the timesheet fall within the range of the FY/PD Start and the FY/PD End columns (on the Link Accounts/Organizations screen) for the account and organization combination.
Organization Name	This field displays the organization name associated with the organization number entered on this timesheet line.
Pay Type	This field displays the pay type code for this timesheet line. The Pay Type was entered on the Manage Timesheets screen.
Hours	This field displays the hours that the employee worked for this timesheet line, as entered on the Manage Timesheets screen.
Trans Amount	This field displays the labor cost for the transaction currency in which the hours were worked. Note: You can only view these fields if the Enable Multicurrency Functionality checkbox is selected on the Configure Labor Settings screen.
Labor Cost/Func Amount	This column displays the amount (labor cost) for each timesheet line, which is automatically computed by Costpoint. Labor costs are not displayed if labor suppression is in effect. Labor cost is calculated in a variety of ways depending on Costpoint settings. The determination of what hourly rate (pay rate) to use for the employee depends on certain settings. If you selected the Enable checkbox in the Use Standard Rates group box on the Configure Labor Settings screen, the Manage Employee Salary Information screen has an effective rate. This is used in place of the employee's hourly rate. Standard rates are used only for Salaried Fixed Hours employees (see the Manage Employee Salary Information screen). It is an alternate method of handling salaried employee's uncompensated overtime. If you selected the Enable Wage Determination Feature checkbox on the Labor Settings screen and the employee is charging to a project number that has a Wage Determination (WD) record established (see the Manage Wage Determination Rates screen) and for the appropriate GLC, location, labor group, and effective date, the rate for that WD record can be used. The WD record relates to the fields defined for the unique combination of project, location, labor category, and for labor group, and effective date. The project, location labor category, and timesheet date (used to access effective date) are part of the timesheet, and the labor group is assigned to each employee on the Manage Employee Salary Information screen. Depending on the setting of the hourly rate method, this rate per hour may have been used in the calculation of the timesheet line labor cost. If you selected the Override method on the Manage Wage Determination Rates screen, the associated rate per hour overrides all other rates to calculate the labor cost on the timesheet (that is, hours on the timesheet times the rate per hour from the override record (and as adjusted by the pay type parameters)). If you selected the Use if Higher method on the Manage Wage Determination Rates screen, the hourly rate contained on the Manage Employee Salary Information screen for the employee (employee's rate) is first compared to rate per hour in the override record. If the override record rate per hour is higher than the employee's rate, the override rate is used. If not, the employee's rate is used to calculate labor cost. That is, hours on the timesheet times the greater of: 1) the override record rate per hour or 2) the employee's rate. The Wage Determination table is not referenced for employees classified as Salaried Fixed Hours or Salaried Fluctuating Hours. It applies only to Hourly, non-exempt from the Fair Labor Standards Act, type employees (see the Manage Employee Salary Information screen). Therefore, the Wage Determination table does not conflict with standard rates. Once the hourly rate is determined, the pay type code parameters are taken into account. There are several parameters related to each pay type: The factor, which is a number, such as 1.5, that is multiplied by the hourly rate times the number of hours worked. The result is added to the labor cost. The amount, which is handled depending on the method specified in the Pay Type table: It can be added to the labor cost calculation as a flat amount, or It can be computed by multiplying the Amount by the hours worked, and the result added to labor cost, or It can be computed by multiplying the Amount by the hours worked by the above factor, and the result added to labor cost. If you selected the Enable union functionality checkbox on the Configure Labor Settings screen, the labor cost is determined by multiplying the charge hours by the GLC Hourly Rate listed for that union and local on the Manage Union Profiles screen. That amount is reflected in this field. Another parameter that can enter into the labor cost calculation is the OK for Salaried Employees and Overtime options on the Manage Pay Types screen. If both of these checkboxes are selected, timesheet lines containing this pay type are skipped by the auto-adjust calculation. Also, cost-only timesheet lines, if combined with lines containing hours, are zeroed out by the auto-adjust function. Timesheets containing all cost-only (pay types) timesheet lines are not auto-adjusted.
GLC	You can change the General Labor Category (GLC) code for this line if the Allow Edit of GLC checkbox is selected on the Labor Settings screen. The timesheet line provides the GLC default on the Default tab of the Manage Employee Information screen. You cannot change the GLC if the checkbox is not selected. If you enter a GLC, the code must be present in the General Labor Category table. If authorized general labor categories are established (see the documentation for the Assign GLCs to Employees screen) for this employee, a warning is issued at timesheet entry if the general labor category charged is not found (not authorized). If no authorized general labor categories are set up for the affected employee, then no edit is performed. This feature is similar to the Deltek System1 Skill Codes.
PLC	This field displays the Project Labor Category code (PLC) to be used for billing purposes. This field, which is populated on the Manage Timesheets screen, comes from one of three different tables:   The Project Employee Labor Category table:  If you selected the Project Work Force Required checkbox on the Basic Info tab of the Manage Project User Flow for the project number being charged, this table is accessed. If the employee is found in this table, the associated default PLC is retrieved. The Project Labor Category Map table: If the timesheet line project number and general labor category are found in this table, the associated PLC is offered as a default. The General Labor Category table: If the above tables do not produce a default PLC, this table is accessed by the timesheet line general labor category code. The associated PLC is offered as a default. The PLC field is validated against one of three different tables (PLCs are required only for timesheet lines containing a project number): The Project Employee Labor Category table: If you selected the Project Work Force Required checkbox on the Basic Info tab of the Manage Project User Flow for the project number being charged, this table is accessed. This employee must be in this table with the associated authorized PLCs. If the PLC charged is not in this table for this employee, an error message is issued. The Project Labor Category table: If you did not select the Project Work Force Required checkbox on the Basic Info tab of the Manage Project User Flow, this table is accessed. If the project number charged on the timesheet line is found (at all) in this table, the PLC on the timesheet line must also be in this table (authorized). If not, an error message is issued. If the project is not in the table, the next edit is performed. The Project (Billable) Labor Category table: If the above two tables are not applicable, this table is accessed. In this case, the PLC entered on the timesheet line must be in this table, or an error message is issued (PLCs are required only for timesheet lines containing a project number).
Bill Date	When a PLC is entered on a timesheet line, the subperiod end date default into this field. You can edit this date, but Costpoint does not validate this changed date. When no PLC exists on the timesheet line, this field is not required.
Labor Location/Local	This field displays the location where the work is being performed or the Local, if this is a Union employee. If you selected the Require Labor Location on Timesheet checkbox on the Configure Labor Settings screen, this is a required field. The default is provided from the Default tab of the Manage Employee Information screen. If you are using the Auto-OT feature, this location field is used to access the Overtime Rules by Location table. It is also a key field for the Wage Determination feature.
Withholding State	This field displays the employee's withholding state for this timesheet. You can view this field only if your company has a Costpoint Payroll license.
Withholding Locality	This field displays the employee's withholding locality for this timesheet. You can view this field only if your company has a Costpoint Payroll license.
Workers' Compensation	This field displays the workers' compensation code for this timesheet line. It is edited on the Manage Timesheets screen to determine that the code is in the Worker's Comp table.
Project Abbreviation	This field displays the project abbreviation that corresponds with the project number.
Project/Account Abbreviation	This field displays the project/account abbreviation posted to labor distribution for a particular timesheet.
Org Abbrev	This field displays the organization abbreviation that corresponds with the organization number.
Entered Hours	This field shows the hours entered on the timesheet line. If a cost-only pay type is charged, the Hours field on the Manage Timesheets screen is zeroed out. This field is updated by entries to the Hours field but retains the original value entered.
Notes	This column displays any notes that may have been entered for each timesheet line.
Order Number	This field displays the manufacturing/sales order number for this timesheet, if applicable.

Field	Description
Line Source	This field displays the application ID used to enter the line.
Transaction ID	This field displays the timesheet line's transaction ID from Shop Floor Time.