Expense Report Details Subtask

Use this subtask of the Vendor Expense Reports subtask to view expense report details, such as the expense type and date, associated with the vendor expense report selected on the Vendor Expense Reports subtask and with referenced correction number.

You can also enter information on this subtask either manually or via a web service.

You cannot edit this screen for vendor expense information that was auto-created based on Timesheet & Expense information or manually entered on the Manage Subcontractor Invoices.

Click New to add a new line.

Contents

Field	Description
Expense ID	This field displays the ID for this expense. The initial value for this is the last expense ID plus one. You can edit this field only for invoices that are not yet approved and not created using data from Timesheet & Expense.
Expense Date	This field displays the date the expense was incurred. You can edit this field only for invoices that are not yet approved and not created using data from Timesheet & Expense.
Expense Type	This field displays the type of expense incurred. You can edit this field only for invoices that are not yet approved and not created using data from Timesheet & Expense.
Expense Description	This field displays the description of the expense type.
Expense Amount	This field displays the expense amount associated with the expense ID in terms of the transaction currency. It is the sum of all detail rows for this expense ID with the same sales tax or value-added tax (VAT) code. You can edit this field only for invoices created on the Manage Invoices screen and not created using data from Timesheet & Expense. For new lines, this field defaults to blank. For multiple detail expense rows with different tax codes, these will be separated to different invoice lines.
Transaction Currency	This field displays the currency associated with the expense amount.
Sales/VAT Tax Amount	This field displays the sales tax/VAT amount associated with the expense ID in terms of the transaction currency. It is the sum of the tax amounts in all detail rows for this expense ID with the same sales tax/VAT code. You can edit this field only for invoices created on the Manage Invoices screen and not created using data from Timesheet & Expense. For new lines, this field defaults to blank. For multiple detail expense rows with different tax codes, these will be separated to different invoice lines.
Total Amount	This field displays the sum of the Expense Amount and Sales/VAT Tax Amount associated with the expense ID for a particular sales tax/VAT code.
VAT Recovery Amount	This field displays the recoverable amount of the sales tax/VAT amount associated with the expense ID for a particular sales tax/VAT code. You can edit this field only for invoices created on the Manage Invoices screen and not created using data from Timesheet & Expense. For multiple detail expense rows with different tax codes, these will be separated to different invoice lines.
Comments	Enter any note related to this record.

Subtask

Subtask	Description
Expense Transaction Details	Click this link to open the Expense Transaction Details to enter and/or view the expense charge type, project, organization, account, and charge risk associated with the transaction.

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Expense Report Details Subtask

Use this subtask of the Vendor Expense Reports subtask to view expense report details, such as the expense type and date, associated with the vendor expense report selected on the Vendor Expense Reports subtask and with referenced correction number.

You can also enter information on this subtask either manually or via a web service.

You cannot edit this screen for vendor expense information that was auto-created based on Timesheet & Expense information or manually entered on the Manage Subcontractor Invoices.

Click New to add a new line.

Contents

Field	Description
Expense ID	This field displays the ID for this expense. The initial value for this is the last expense ID plus one. You can edit this field only for invoices that are not yet approved and not created using data from Timesheet & Expense.
Expense Date	This field displays the date the expense was incurred. You can edit this field only for invoices that are not yet approved and not created using data from Timesheet & Expense.
Expense Type	This field displays the type of expense incurred. You can edit this field only for invoices that are not yet approved and not created using data from Timesheet & Expense.
Expense Description	This field displays the description of the expense type.
Expense Amount	This field displays the expense amount associated with the expense ID in terms of the transaction currency. It is the sum of all detail rows for this expense ID with the same sales tax or value-added tax (VAT) code. You can edit this field only for invoices created on the Manage Invoices screen and not created using data from Timesheet & Expense. For new lines, this field defaults to blank. For multiple detail expense rows with different tax codes, these will be separated to different invoice lines.
Transaction Currency	This field displays the currency associated with the expense amount.
Sales/VAT Tax Amount	This field displays the sales tax/VAT amount associated with the expense ID in terms of the transaction currency. It is the sum of the tax amounts in all detail rows for this expense ID with the same sales tax/VAT code. You can edit this field only for invoices created on the Manage Invoices screen and not created using data from Timesheet & Expense. For new lines, this field defaults to blank. For multiple detail expense rows with different tax codes, these will be separated to different invoice lines.
Total Amount	This field displays the sum of the Expense Amount and Sales/VAT Tax Amount associated with the expense ID for a particular sales tax/VAT code.
VAT Recovery Amount	This field displays the recoverable amount of the sales tax/VAT amount associated with the expense ID for a particular sales tax/VAT code. You can edit this field only for invoices created on the Manage Invoices screen and not created using data from Timesheet & Expense. For multiple detail expense rows with different tax codes, these will be separated to different invoice lines.
Comments	Enter any note related to this record.

Subtask

Subtask	Description
Expense Transaction Details	Click this link to open the Expense Transaction Details to enter and/or view the expense charge type, project, organization, account, and charge risk associated with the transaction.