Manage Cash Accounts

Use this screen to establish valid cash account, organization, reference 1, and reference 2 numbers for Costpoint Accounts Payable.

Each unique combination is given a description that can be used instead of the Account/Organization/ Reference 1/Reference 2 combination, thus speeding data entry. This also allows you to prevent checks from being credited to an account other than those specified for the recording of checks.

The Cash Account/Organization/Reference 1/Reference 2 combinations set up on this screen are used when setting up vendors (to default into vouchers), entering vouchers, posting vouchers, and selecting vouchers for payment. You can set up a Cash Account/Organization/Reference 1/Reference 2 combination to default into the Vendor tables automatically by entering a valid cash account description on the Configure Vendor Settings screen. This is useful if you have only one cash account description.

Initialize this screen after setting up the Configure Accounts Payable Settings screen and the Manage Accounts Payable Accounts screen. Maintain this screen when you need to enter new cash accounts.

Note: When you save the screen, Costpoint validates that the account and organization combination exist in the Account/Org table. If any rows fail the validation, Costpoint displays a message with two options: select OK to save only valid rows; select Cancel to save nothing and return to the screen to make changes. The invalid rows are highlighted.