Invoice Transaction Detail Options Tab

Use the Options tab to select report options for the Invoice Transaction Detail report.

Detail Options

Field	Description
Billing Client	To display report content for a specific billing client, select a billing client name in this field. Or, use the search option in this field to enter criteria for selecting one or more billing clients to display on the report. The report includes invoices that are based on the billing client that an invoice was posted with.
Invoice Selection	Use the Invoice lookup to select one or more invoices to include on the report. Credit memos are not available for selection. However, if you select an invoice for which a credit memo exists, the report includes that credit memo.
Billing Group	Billing groups are used to combine projects together for the purpose of billing a client. To generate the report for one or more billing groups, enter the name of a main project for a billing group or select one or more main projects on the Project lookup. This option is not available if you select specific invoices in Invoice Selection.
Display Transactions Based On Billing Category	Use these options to include transactions based on billing category. You can include transactions for any combination of these general categories: Labor Consultant Expenses
Display Transactions Based On Billing Status	Use these check boxes to include transactions based on billing status. You can include transactions for any combination of these statuses: Final billed Written off Deleted Non-billable If you generate the report to review the transaction detail used to make fee billed revenue allocations for the invoices, use these guidelines: If Cost is selected in Calculate Transaction Values At on the Fee form of Billing settings, you should select all billing statuses under Display Transactions Based On Billing Status. If Billing is selected in Calculate Transaction Values At on the Billing Setup form, you should only select Final Billed Transactions under Display Transactions Based On Billing Status. Transactions with the Suppress Bill status are never included on the report.

Display Options

Field	Description
Display Invoice Totals	Select this check box if you want the report to display invoice totals for each invoice section (Fees, Labor, Reimbursables, and so on). The invoice totals display above the transaction detail for the invoice.
Summarize by Employee	Select this check box if you want to summarize labor transactions for each employee into a single report row If you do not select this check box, the report displays all individual labor transactions for each invoice.
Show Timesheet Comments	Select this check box if you want timesheet comments included in the report.

Time Frame Options

Field	Description
Time Frame	Use these options to specify the time frame for data included on the report. Current Period: The report shows data for the active accounting period. Year-to-Date: The report shows data for the current fiscal year through the active accounting period. Job-to-Date: The report shows data from the beginning of the project through the active accounting period. Date Range: The report shows data for a date range that you specify. Vantagepoint examines transactions within the specified date range, regardless of the period in which the transactions were posted or the dates of the current active period. Enter the start and end dates, or click the calendar icons to select the dates. Period Range: The report shows data for a range of accounting periods that you specify.
Starting and Ending	This field displays when date range or period range related option is selected in a time frame related field. If a date range option is selected, use the Starting and Ending date fields to identify the start and end date range that will be used to generate the report. If a period range option is selected, specify both a starting and ending accounting period in the Starting and Ending fields to generate the report for selected accounting period.

Reporting Amounts

Field

Description

Report In

If you use multiple currencies, select the currency in which to display amounts on the report: Project Currency: Select this setting to use the currency specified in Project Currency on the Overview tab of the Projects form in the Projects hub. Billing Currency: Select this setting to use the currency specified in Billing Currency on the Overview tab of the Projects form in the Projects hub. Functional Currency: Select this setting to display the amounts in the functional currency of the active company.

Rollup Options

Field	Description
Project Number Rollup Options	Use this option to summarize report information for projects that use a standard numbering system. For example, if the first five characters of your project number represent a master contract, you can summarize (roll up) information for all projects that have a common master contract number. The Project Number Rollup slider box displays the number of characters in your (firm's) project numbers. For example, if you use a 10-digit project number, the slider box displays 123456790. A project number can also include up to two delimiters (such as, 12-345.67890). A phase total is the total of all occurrences of that phase across the base project. A task total is the total of all occurrences of that task across the base project. To roll up, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
Display Data As	If you set a project number rollup, use this option to select how you want to display the project data: Subtotal on Base Number: Select this option to display a group header at the beginning of each group of projects that matches the base rollup and then list each project in full detail. After the last project in the group, the report displays a group total. Summary on Base Number: Select this option to display totals for each group, but no project detail.
Phase Number Rollup Options	Use this option to summarize report information at the phase level for phases that use a standard numbering system. This option is only available if you use phases. The Phase Number Rollup slider box displays the number of characters in your firm's phase numbers. For example, if you use a 7-digit phase number, the slider box displays 1234567. A phase number can also include one delimiter (such as 12345.12). You can roll up the phase number and still display information by task. When you do, a task total is the total of all occurrences of that task across the base project. For example, the total for Task 00001 is the total of all Task 00001s in the base project. To display only phases (and tasks), use the Project Number Rollup slider (box) to cover the project number completely. To roll up, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
Task Number Rollup Options	Use this option to summarize report information at the task level for tasks that use a standard numbering system. This option is only available if you use tasks. The Task Base Rollup slider box displays the number of characters in your firm's task numbers. For example, if you use a 3-digit task number, the slider box displays 123. This option works in the same way as the project and phase number rollup options. For example, if the first two characters of your task number represent a department, you can roll up information for all tasks that have the same department number. To display only tasks, use the Project Number Rollup and Phase Number Rollup sliders to cover the project number and phase number completely. To roll up, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.