button to display
the Employee form. In the Employee form, you can use the Supervision
Type Filter to find a specific employee. Once you have selected the
Person for whom you want to run the report, click OK on the Employee form.The Attendance Calendar Report displays the following attendance data for a single person:
Timecard event postings for events in a specific Event Group, including any comments and reason codes for these events
Discipline balance transactions that increased the discipline balance
Reductions in a discipline balance
Holidays from a person's Holiday Calendar
Dates when person was Inactive
The report will display the above data in a calendar format, similar to the Attendance Calendar form. You can display the data for the current month and up to 12 previous months.
The report also includes a summary of the event postings (if an Event Group was selected) and a summary of any discipline balance changes.
See Also:
Run the Attendance Calendar Report
Parameters in the Attendance Calendar Report
Data in the Attendance Calendar Report
To run the Attendance Calendar Report:
Click Main Menu > Reporting > Reports.
Find the Attendance Calendar Report. If the report is not visible, make sure it is enabled in your Security Role.
Click Select Report or double-click the report name.
Enter the report parameters.
Click Run Report or Run and Save Report.
The report data appears on the screen.
See Reports for more information on running reports.
Date Range Type
Select Specific Date Range or Previous X Months.
If you select Specific Date Range, use the Start Date and End Date fields to specify the date range.
If you select Previous X Months, use the Prev. X Months field to select the number of months you want to view.
Start Date, End Date
If you selected Specific Date Range as your Date Range Type, use these fields to specify the dates you want to include in your report.
The report will show each month in this date range on a separate page. Data will be shown for the entire month, not just the dates you specified.
Employee
Enter the employee number in the Employee field. You can
also lookup an employee number by clicking the quick link button to display
the Employee form. In the Employee form, you can use the Supervision
Type Filter to find a specific employee. Once you have selected the
Person for whom you want to run the report, click OK on the Employee form.
Prev. X Months
If you selected Previous X Months as your Date Range Type, use this field to select the number of previous months to view in the report. Select a value from 1 to 12. If you selected Specific Date Range as your Date Range Type, the Prev. X Months field will be disabled.
If you check the Include Current box, the report will include the current month as one of the previous months. For example, if this month is October, you set Prev. X Months to 2, and Include Current is checked, the report will include September and October. If Include Current is not checked, the report will include August and September.
Include Current
This field is only available if you select Previous X Months as your Date Range Type.
Check this box to include the current month as one of the previous months in your report. For example, if this month is October, you set Prev. X Months to 2, and Include Current is checked, the report will include September and October. If Include Current is not checked, the report will include August and September.
Event Group
If you want to display the events in an Event Group that your employees have posted, select the Event Group from this field.
Show Discipline
If you are using the Discipline Balance feature, you can check this box to show any discipline balance transactions the person had that increased the person’s discipline balance.
Show Comment/Reason
If you selected an Event Group, check Show Comment/Reason to display any comments or reason codes that were entered for these events in the timecard.
Show Holiday
Check this box to show the holidays defined in the Holiday Calendar of the persons selected to display in the report.
The Attendance Calendar Report will display the holidays from the Holiday Calendars that are in effect during the specified date range. If a person has a Holiday Calendar Override setting, that calendar will take precedence over the Holiday Calendar defined in the person’s Attendance Policy. See Holiday Calendar for more information.
Show Inactive
Check this box if you want to show the days when the persons are inactive. Inactive status is defined in a person’s Employment Profile.
Show Point Reduction
If you are using the Discipline Balance feature, you can check this box to show any discipline balance reductions the person had.
The Attendance Calendar Report will display data for the person specified by the Employee/Person Number parameter. The person’s name appears at the top of each page of the report.
The Report includes three sections: the calendar pages (one for each month in the report), a summary of the events in the calendar (if an Event Group is selected), and a summary of the discipline balance changes (if Show Discipline and Show Point Reduction are checked).
The Attendance Calendar Report will include a page for each calendar month specified by the date parameters – Date Range Type, Start/End Date, Prev. X Months, and Include Current.
The calendar pages are similar to the Attendance Calendar form. The data that is displayed will depend on whether you selected and Event Group or checked Show Discipline, Show Comment/Reason, Show Holiday, Show Inactive, or Show Point Reduction.
The summary page displays two sections. In the first section, the names of the events from the Event Group (if one is selected as a report parameter) display with the number of occurrences. In the second section, the discipline balance changes display.
