Posting Costs to the Suspense Account

After setup is complete, the day-to-day process starts with creditor invoices.

The Fixed Asset Creditor Invoice Line Type

When you enter a creditor invoice for an asset purchase, select Fixed Asset as the line type. This routes the amount to the suspense account automatically.

Key Rules

When you use the Fixed Asset line type:

• The finance account is filled in automatically with the suspense account, so you do not select it manually
• Job, Task, and Activity values are not supported, because the cost is a capital expenditure, not a project expense
• The amount remains in the suspense account until you capitalize it to a specific asset

Reconciling the Suspense Account

Review the suspense account regularly to identify amounts that have not yet been assigned to an asset.

Any remaining balance in the suspense account represents costs that still need to be capitalized.