Purchase Processes

A purchase process is a common reference to all requisitions, requests for quote, and purchase orders related to the same purchase flow.

Maconomy uses this concept to facilitate how you manage your purchases. For example, a purchase flow for a job could consist of the following steps:

1. Create a requisition from a job budget.
2. From the requisition, create three requests for quote.
3. From one of the requests for quote, create a purchase order.

This could be illustrated as follows:

In this example, Maconomy creates a single purchase process and assigns the requisition to this process. It also indirectly assigns the requests for quote and the purchase order to the same purchase process.

Whenever you initiate new purchase flows, Maconomy automatically creates purchase processes and assigns the relevant information to them.

This concept is primarily used in the Purchase Management suite, where Maconomy provides you with an overview of the requisitions, requests for quote, and purchase orders created under each purchase process. You are able to easily see the history and status of your purchase flows, compare quotes, and plan your next steps.

Use the Request for Quote Overview workspace to view the requests for quote assigned to each purchase process. Use the Requisitions, Request for Quote, and Purchase Orders workspaces to see the purchase process number to which the current requisition, request for quote, or purchase order is assigned.