Checklist: Processing ACH (NACHA) EFT Vendor Payments

Review the overall process for generating ACH EFTs to pay vendors for accounts payable vouchers.

The following table outlines the steps to complete on the Vendor Payments form when you create and process ACH (NACHA) EFTs to pay vendors.

Before you complete these steps, you may want to review the Voucher Schedule report in My Stuff > Reporting.

Step	Description	Related Help Topics
1.	On the New Payment Run page: If this is the first time that you are processing ACH EFTs, complete an initial test for the direct deposit. Enter the information to create a new payment run, such as payment date, payment type (EFT, manual or automatic voucher selection, and payment sorting order. Click Create New Run to save the run and open the Select Vouchers page.	Perform an Initial Direct Deposit Test for Vendor Payments Create an ACH EFT Vendor Payment Run Processing Only Checks or Only EFTs in the Payment Run Paying EFT Vendors by Check New Payment Run Page in Vendor Payments
2.	On the Select Vouchers page: Select and review AP vouchers to pay for a vendor. Review the Bank Requirements and/or Cash Requirements report for the payment run. When you are satisfied with the voucher selections and are ready to pay them, click Process Payments. This saves the selection of vouchers to pay and opens the Printing and Numbering page.	Select Vouchers Manually for an ACH EFT Payment Run Review the Vouchers Automatically Selected for an ACH EFT Payment Run Review Cash Requirements for a Vendor Payment Run Select Vouchers Page of the Vendor Payments Form
3.	On the Printing and Numbering page: Complete the following as needed for each bank that has payments in the payment run: Print the payments. When you print EFTs, each payment prints using the check template with the words "Non-Negotiable" on them. Assign numbers to the payments. When auto numbering is not turned on, you assign a starting number for each bank's payments in a vendor payment run. Print file copies of all the payments. These are copies of all the payments (one payment per page) that have the word "Copy" at the top of the payment. Print and/or email remittance advices for the payments. A remittance advice identifies the invoices that were paid for each vendor's payment and the vendor's bank information for electronic payments. Click Post Payments to post the payments to your general ledger. After you post, you cannot reprint checks.	Process an ACH EFT Vendor Payment Run Assigning Numbers to Vendor Payments Remittance Advices for Vendor Payments Post an ACH EFT Vendor Payment Run Effects of Posting Vendor Payments Printing and Numbering Page of the Vendor Payments Form
4.	On the Electronic Files page: For ACH (NACHA) vendor payments, the Electronic File page opens after you click Post Payments. On this page: Complete the information to generate the NACHA-formatted file. Download the file to your workstation or network drive. You will send the file to your bank so they have the information to make direct deposits into your vendors' bank accounts. Click Close Payment Run to return to the New Payment Run page.	Download the File to Send to Your Bank for ACH Vendor Payments Electronic Files Page of the Vendor Payments Form
5.	View, print, or email the vendor payment posting log in Transaction Center > Posting Review. The log type is Vendor Payments.	View, Print, or Email a Vendor Payments Posting Log