Contents of the Account Balances Form
Use the fields and options on the form to enter the historical data for accounts.
Header Information
Field | Description |
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Find organization |
At the top of the Account Balances form in the Utilities application, enter a partial or complete name or number in the Find organization lookup field to find and select an existing organization for which you want to review or edit its general ledger account balances. You must have access to the appropriate security role to access organizations. Your current record selection will be preserved if you switch to another application and then return to this form. For information about creating and using searches, see the Search Vantagepoint help topics. |
Search Navigation Controls | ![]() The Search Navigation Controls display to the right of the Find lookup field at the top of most Vantagepoint hub and application forms. Use these controls and their related components to quickly locate a saved search, create ad hoc or new searches, page through records, and find and select multiple hub records. On the Saved Search control ( For more information about Search Navigation Controls, see Search Quick Reference, Components of a Search, and Use Search Navigation Controls to Filter Records. |
Saved Searches list |
To filter the list of organizations, select one of the following search types:
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Use these arrow icons to scroll through the records in the search results and display a different record on the form. The numbers indicate which record you are viewing out of the total number of records in the search results. |
Organization | Enter the organization for which to enter historical data. If you do not have access to organizations, you may enter account balances directly into the Account Balances grid. |
Functional Currency Code | If you use multiple currencies, this is the 3-digit ISO code assigned to the functional currency. The functional currency is the currency of the primary economic environment in which a company operates. Normally, this is the currency in which cash is generated and expended by the company.
For example, a company located in France would normally use the euro as its functional or "home" currency. Amounts on General Ledger reports display using your company's functional currency. |
Account Balances Grid Fields
Field | Description |
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Account Name | Enter or select the account for which to enter historical account balances. If you want to enter only total reimbursable or direct expenses, you must create historical expense accounts, such as the following:
Expenses in Vantagepoint are usually recognized on an accrual basis. If you are performing cost accounting on a cash basis, check with your accountant to determine if you can perform cost accounting on an accrual basis. If you can, you should submit historical consultant expenses on an accrual basis. |
Period | Enter the period for the account, or select from the following in the drop-down menu:
When you enter a period, the number that you enter is automatically added to the drop-down list for easy retrieval. |
Accrual Debit | Enter the historical accrual debit amount. |
Accrual Credit | Enter the historical accrual credit amount. |
Cash Debit | Enter the historical cash debit amount. |
Cash Credit | Enter the historical cash credit amount. |
Account Currency | If you use multiple currencies, this field displays the 3-digit International Organization for Standardization (ISO) currency code assigned to the account (on | ) .
Account Currency Debit | If you use multiple currencies, this field displays the historical debit amount, in the currency assigned to the account. |
Account Currency Credit | If you use multiple currencies, this field displays the historical credit amount, in the currency assigned to the account. |
Due To/From Company | This field is available if you use multiple companies and you select an account that is used for intercompany transactions. If the amount that you enter represents transactions involving the active company and another company in the enterprise, select that other company in this field.
The drop-down list includes all companies to which your security role has access, other than the active company. |
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The vertical ellipsis provides a set of row tools, or options, for working with grid records in a hub. At the end of each row, click
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