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Contents of the Billing Expense Delete Dialog Box

Use these fields to specify that all or part of an expense transaction be deleted from the set of billable transactions in Interactive Billing and not be billed on any invoice.

The only field that you can edit on this dialog box is Amount.

Field	Description
Project	These fields display the number and name for the project that is associated with the transaction.
Phase	These fields display the phase number and name, if a phase is associated with the transaction.
Task	These fields display the task name and number, if a task is associated with the transaction.
Account	This field displays the number and name of the general ledger expense account that is associated with the transaction. To specify that the entire transaction be deleted from the set of billable transactions, leave the prefilled amount in this field. To specify that a portion of the amount be deleted not be billed on any invoice, enter the number of hours that you do not want to bill on any invoice in this field.
Transaction Type	This field displays the code that represents the type of the transaction (for example, AP for accounts payable or JE for journal entry).
Vendor Name	If the type of transaction is an AP voucher or an AP disbursement, the name of the vendor that is associated with the transaction displays in this field.
Employee Name	If he type of transaction is an employee expense, the name of the employee that is associated with the transaction displays in this field.
Additional Description	This field displays if the type of transaction is journal entry or miscellaneous expense.
Date	This field displays the date of the expense transaction, for example the date of the transaction entered for an expense report, accounts payable invoice, or billing expense insert.
Reference Number	This field displays the reference number that was assigned to the transaction in the Reference field when the transaction was created.
Description	This field displays the description text that was entered for the expense transaction when the transaction was entered.
Amount	This field prefills with the cost amount that was entered for the transaction. To specify that all the amount be deleted from the set of billable transactions, leave the prefilled amount in this field. To specify that a portion of the amount be deleted, enter the amount to delete in this field. `Vantagepoint` applies any associated markup to this amount to calculate the billing amount to be excluded from the invoice for the transaction.
Tax Code Override 1	This displays the tax code that you entered in the Tax Code Override 1 field on the Billing Expense Modify dialog box or on the Billing Expense Insert dialog box for the expense transaction.
Tax Code Override 2	This displays the tax code that you entered in the Tax Code Override 2 field on the Billing Expense Modify dialog box or on the Billing Expense Insert dialog box for the expense transaction.
Delete	Click this button to delete the amount entered in the Amount field for the transaction and not bill this portion of the transaction on any billing invoice. You are returned to the Expense tab of the Interactive Billing form, where you see the following: If you did not change the prefilled amount for the transaction, the transaction displays in the Expenses grid with its original amount and its status changed to Delete. The entire transaction will be deleted and not billed. If you entered a portion of the amount to delete, the original transaction is split in two. One transaction displays in the Expenses grid with a Delete status and shows the amount to delete. The original transaction with its original status displays in the grid, with its amount reduced to reflect the deleted hours. When you change a transaction's status to Delete, it is removed from the set of billable transactions on the Expense tab when the next invoice is final accepted. The transaction is not deleted from the `Vantagepoint` database. It still exists as posted for project control and other accounting purposes. This allows you to run reports that distinguish between write-off transactions (amounts charged that cannot be billed) and transactions that were entered but removed before invoicing, possibly due to a data entry error.
Cancel	Click this button to return to the Expense tab without deleting any of the transactions. The transaction remains in the grid on the Expenses tab, with its original status.

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Contents of the Billing Expense Delete Dialog Box

Use these fields to specify that all or part of an expense transaction be deleted from the set of billable transactions in Interactive Billing and not be billed on any invoice.

The only field that you can edit on this dialog box is Amount.

Field	Description
Project	These fields display the number and name for the project that is associated with the transaction.
Phase	These fields display the phase number and name, if a phase is associated with the transaction.
Task	These fields display the task name and number, if a task is associated with the transaction.
Account	This field displays the number and name of the general ledger expense account that is associated with the transaction. To specify that the entire transaction be deleted from the set of billable transactions, leave the prefilled amount in this field. To specify that a portion of the amount be deleted not be billed on any invoice, enter the number of hours that you do not want to bill on any invoice in this field.
Transaction Type	This field displays the code that represents the type of the transaction (for example, AP for accounts payable or JE for journal entry).
Vendor Name	If the type of transaction is an AP voucher or an AP disbursement, the name of the vendor that is associated with the transaction displays in this field.
Employee Name	If he type of transaction is an employee expense, the name of the employee that is associated with the transaction displays in this field.
Additional Description	This field displays if the type of transaction is journal entry or miscellaneous expense.
Date	This field displays the date of the expense transaction, for example the date of the transaction entered for an expense report, accounts payable invoice, or billing expense insert.
Reference Number	This field displays the reference number that was assigned to the transaction in the Reference field when the transaction was created.
Description	This field displays the description text that was entered for the expense transaction when the transaction was entered.
Amount	This field prefills with the cost amount that was entered for the transaction. To specify that all the amount be deleted from the set of billable transactions, leave the prefilled amount in this field. To specify that a portion of the amount be deleted, enter the amount to delete in this field. `Vantagepoint` applies any associated markup to this amount to calculate the billing amount to be excluded from the invoice for the transaction.
Tax Code Override 1	This displays the tax code that you entered in the Tax Code Override 1 field on the Billing Expense Modify dialog box or on the Billing Expense Insert dialog box for the expense transaction.
Tax Code Override 2	This displays the tax code that you entered in the Tax Code Override 2 field on the Billing Expense Modify dialog box or on the Billing Expense Insert dialog box for the expense transaction.
Delete	Click this button to delete the amount entered in the Amount field for the transaction and not bill this portion of the transaction on any billing invoice. You are returned to the Expense tab of the Interactive Billing form, where you see the following: If you did not change the prefilled amount for the transaction, the transaction displays in the Expenses grid with its original amount and its status changed to Delete. The entire transaction will be deleted and not billed. If you entered a portion of the amount to delete, the original transaction is split in two. One transaction displays in the Expenses grid with a Delete status and shows the amount to delete. The original transaction with its original status displays in the grid, with its amount reduced to reflect the deleted hours. When you change a transaction's status to Delete, it is removed from the set of billable transactions on the Expense tab when the next invoice is final accepted. The transaction is not deleted from the `Vantagepoint` database. It still exists as posted for project control and other accounting purposes. This allows you to run reports that distinguish between write-off transactions (amounts charged that cannot be billed) and transactions that were entered but removed before invoicing, possibly due to a data entry error.
Cancel	Click this button to return to the Expense tab without deleting any of the transactions. The transaction remains in the grid on the Expenses tab, with its original status.