Deltek Vantagepoint Help

Using the Help Search

Select Expenses Page of the Employee Payments Form

Use this page to select the expenses to be paid for the payment run.

Accessing the Select Expenses Page

After you create a new payment run, you select the employees to pay in the run on the Select Vouchers page. The Select Expenses page opens automatically when you do either of the following:

Create a new employee payment run, and click the Create New Run button on the New Payment Run page.
In the header of the Employee Payments form, select an existing employee payment run from the search field that displays Selecting after the run number and date.

Payment Run Settings

Below the payment run information at the top of the Select Expenses page, the process type (Manual or Automatic), payment type (Check/EFT, Wire, or Direct Debit), and the run payment date for the payment run display in bold. Click to update the settings in the Payment Run Settings dialog box.

Employee Balances Grid Toolbar Options

Field	Description
	Click this icon to expand the grid to a full screen display. This expanded view reduces the need to scroll through long lists of records. Click this icon again to return to a standard grid display. For more information, see Maximize the Grid View.
	Click this icon to select the columns to include in the grid. The columns available for the grid include both standard fields and user-defined fields that are used in the corresponding application area. For more information see Select Columns for a Grid.
	Click this icon to export all the data from the grid into a comma-separated values (.csv) file that you save in Microsoft Excel or another spreadsheet application that supports .csv files. For more information see Exporting Data to a .csv File.
	Click this icon to turn the filter row on or off in the grid. The filter row is used to quickly search for a report. For information about how the filter works, see Filter the Grid Results.
Employees with Payments Only	Enable this option to display only the employees who have an advance entered and/or an expense selected for payment. Disable this option to display all employees.

Employee Balances Grid Contents

Use this grid to drill down to the expenses for each employee in the grid. All amounts are displayed in the functional currency used by the employee's company.

Field	Description
Filter Row	When you click in the grid toolbar, the filter row (first row) in the grid expands or collapses. Use this row to enter criteria in any column to filter the employees that display in the grid. In some fields in the filter row, you can select an operator on the left side of the filter field, such as = Equals, { } Is empty, or >= Greater or equal. Click the operator that currently displays to open a list of all the operators to choose from. Then enter the filter criteria in the right side of the filter field. Other fields in the filter row have a single drop-down list for selecting filter criteria. Examples: Click >= Greater or equal in the operator portion of the filter field for the Applied Advance column and enter 1000 in the filter field to display only employees with an amount greater than 1,000 in the grid. Click Search in the filter field for the Employee column to filter which employees to view in the grid.
	Hover over a row, and click this icon at the end of a row to select the expenses to pay in this payment run. In the Select Expenses to Pay dialog box, select the check box at the beginning of the row for each expense to pay. Then click Save to return to the Employee Balances grid. The total amount of the expenses selected to pay display in the Selected Expenses field in the grid.
Employee	This field displays the employee number.
Name	This field displays the employee name. Click the link to display info for the employee.
Unpaid	This field displays the total amount of unpaid expenses for the employee for the active company.
Ledger Balance Before Run	This field displays the running balance of the amount that the company owes the employee or the amount that the employee owes the company before this employee payment is processed. A negative amount is what the employee owes the company. A positive amount is what the company owes the employee. The current ledger balance amount also included on the Unpaid Expense report that displays when you click Employee Ledger Report on the grid toolbar.
Selected Expenses	This field displays the total amount of the selected expenses to be paid for the employee. Click the link to view details in the Select Expenses to Pay dialog box. Partial payments are not supported in employee payment processing. When you select an expense, it will be paid in full.
Applied Advance	This field displays the total amount that has previously been paid to an employee as an advance to cover expected expenses.
Net Payment	This field displays the total amount of the selected expenses to be paid for the employee, less the total amount of the applied advances for the employee.
New Advance	Enter an advance amount to pay the employee in this payment processing run. This is money that you pay the employee to cover expected expenses. It is not money used to reimburse an employee for expenses they already paid with their own cash.
Bank	Select the bank code to use for paying the amount owed to the employee for this expense report.
Total Payment	This field displays the total amount of the selected expenses to be paid, less the total amount of the applied advances, plus the amount of the new advance for the employee. This is the total amount to be paid to the employee in this payment processing run. The bold total of this column matches the total of the run that is displayed in the page title area.
Ledger Balance After Run	This field displays the balance of what the employee will still owe the company or what the company will still owe the employee after this employee payment is processed. A negative amount is what the employee still owes the company. This is the advance amount that should be reported in the Amount Advanced field on future expense reports. A positive amount is what the company still owes the employee.

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Select Expenses Page of the Employee Payments Form

Use this page to select the expenses to be paid for the payment run.

Accessing the Select Expenses Page

After you create a new payment run, you select the employees to pay in the run on the Select Vouchers page. The Select Expenses page opens automatically when you do either of the following:

Create a new employee payment run, and click the Create New Run button on the New Payment Run page.
In the header of the Employee Payments form, select an existing employee payment run from the search field that displays Selecting after the run number and date.

Payment Run Settings

Below the payment run information at the top of the Select Expenses page, the process type (Manual or Automatic), payment type (Check/EFT, Wire, or Direct Debit), and the run payment date for the payment run display in bold. Click to update the settings in the Payment Run Settings dialog box.

Employee Balances Grid Toolbar Options

Field	Description
	Click this icon to expand the grid to a full screen display. This expanded view reduces the need to scroll through long lists of records. Click this icon again to return to a standard grid display. For more information, see Maximize the Grid View.
	Click this icon to select the columns to include in the grid. The columns available for the grid include both standard fields and user-defined fields that are used in the corresponding application area. For more information see Select Columns for a Grid.
	Click this icon to export all the data from the grid into a comma-separated values (.csv) file that you save in Microsoft Excel or another spreadsheet application that supports .csv files. For more information see Exporting Data to a .csv File.
	Click this icon to turn the filter row on or off in the grid. The filter row is used to quickly search for a report. For information about how the filter works, see Filter the Grid Results.
Employees with Payments Only	Enable this option to display only the employees who have an advance entered and/or an expense selected for payment. Disable this option to display all employees.

Employee Balances Grid Contents

Use this grid to drill down to the expenses for each employee in the grid. All amounts are displayed in the functional currency used by the employee's company.

Field	Description
Filter Row	When you click in the grid toolbar, the filter row (first row) in the grid expands or collapses. Use this row to enter criteria in any column to filter the employees that display in the grid. In some fields in the filter row, you can select an operator on the left side of the filter field, such as = Equals, { } Is empty, or >= Greater or equal. Click the operator that currently displays to open a list of all the operators to choose from. Then enter the filter criteria in the right side of the filter field. Other fields in the filter row have a single drop-down list for selecting filter criteria. Examples: Click >= Greater or equal in the operator portion of the filter field for the Applied Advance column and enter 1000 in the filter field to display only employees with an amount greater than 1,000 in the grid. Click Search in the filter field for the Employee column to filter which employees to view in the grid.
	Hover over a row, and click this icon at the end of a row to select the expenses to pay in this payment run. In the Select Expenses to Pay dialog box, select the check box at the beginning of the row for each expense to pay. Then click Save to return to the Employee Balances grid. The total amount of the expenses selected to pay display in the Selected Expenses field in the grid.
Employee	This field displays the employee number.
Name	This field displays the employee name. Click the link to display info for the employee.
Unpaid	This field displays the total amount of unpaid expenses for the employee for the active company.
Ledger Balance Before Run	This field displays the running balance of the amount that the company owes the employee or the amount that the employee owes the company before this employee payment is processed. A negative amount is what the employee owes the company. A positive amount is what the company owes the employee. The current ledger balance amount also included on the Unpaid Expense report that displays when you click Employee Ledger Report on the grid toolbar.
Selected Expenses	This field displays the total amount of the selected expenses to be paid for the employee. Click the link to view details in the Select Expenses to Pay dialog box. Partial payments are not supported in employee payment processing. When you select an expense, it will be paid in full.
Applied Advance	This field displays the total amount that has previously been paid to an employee as an advance to cover expected expenses.
Net Payment	This field displays the total amount of the selected expenses to be paid for the employee, less the total amount of the applied advances for the employee.
New Advance	Enter an advance amount to pay the employee in this payment processing run. This is money that you pay the employee to cover expected expenses. It is not money used to reimburse an employee for expenses they already paid with their own cash.
Bank	Select the bank code to use for paying the amount owed to the employee for this expense report.
Total Payment	This field displays the total amount of the selected expenses to be paid, less the total amount of the applied advances, plus the amount of the new advance for the employee. This is the total amount to be paid to the employee in this payment processing run. The bold total of this column matches the total of the run that is displayed in the page title area.
Ledger Balance After Run	This field displays the balance of what the employee will still owe the company or what the company will still owe the employee after this employee payment is processed. A negative amount is what the employee still owes the company. This is the advance amount that should be reported in the Amount Advanced field on future expense reports. A positive amount is what the company still owes the employee.