Contents of the Cash Management Options Settings Form

Use the settings on this form to enable the use of credit cards and tax auditing and to set up tax codes and tax regions, if you turn on tax auditing.

Field

Description

Enable Use of Credit Cards

Select Yes to enable the Credit Card feature, which: Lets you import credit card charges from your bank into Vantagepoint. Lets employees select the imported credit card charges that they made with company-issued credit cards on an expense report. Lets you define vendor invoices as paid by credit card in Transaction Center > Transaction Entry > AP Disbursements. Lets you reconcile credit card charges from expense reports and AP disbursements with the charges on your credit card statements in Cash Management > Credit Card Reconciliation. After you enable this feature, set up credit card processing. If you have multiple companies, employees from a company that does not have credit cards enabled can access the credit card information in the Expense Reports application, if they are identified as expense report users for a secondary credit card in Settings > Cash Management > Credit Cards.

Tax Auditing Feature

Field

Description

Enable Tax Auditing Feature

Select Yes to turn on the Tax Auditing feature, which lets you enter certain input taxes and report on taxes from billing invoices and purchase orders. When you select Yes, the following are enabled: All other fields on this tab The auditing-related sections of the Tax Codes form in Cash Management Settings The Tax Country and Tax Reg. # fields in the Firms hub Tax-related fields for expense categories in Settings > Expense > Expense Categories Tax-related fields on various transaction entry forms Tax-related information on transaction lists and posting logs in the Transaction Center and on the Employee Ledger report (for taxes entered on employee expense reports) In Reporting: The Sales List report and Tax Analysis report become available You can include the Tax-2 Amount column on the Vouchered Purchase Orders Items report

These fields display when you have a subscription license for Vantagepoint to use the European Tax Validation service. This is used to specify the default settings for reporting on taxes for your firm records that are vendors and allowVantagepoint API to validate the firm's tax registration number with the Belgian VAT Desk.

Because a firm may have multiple addresses, each address may have its own tax registration and country code information entered.

Field	Description
Tax Registration Number	Enter the firm's tax registration number. This is the number that is assigned by each country and used for tax reporting. When you enter this number, the Validate Tax Registration Number button is enabled.
Default Tax Country Code	This field prefills with the tax country code that is entered in Use this drop-down list if you need to select a different tax country code for the firm.

Default Tax Codes Grid

Use this grid to enter the default tax codes to use to calculate taxes automatically for:

• Accounts payable vouchers, accounts payable disbursements, cash disbursements, and employee expenses that you enter in Transaction Entry
• Expense reports that you enter in the Expense application

You can enter as many default tax codes as you need.

Field	Description
+ Add Tax Code	Click this icon to add a tax code to the grid. When you do this, a sequence number prefills in the Sequence field and Default Tax Code is enabled for you to select a tax code.
Sequence	When you click + Add Tax Code, a sequence number prefills automatically in this field. The sequence number determines the order in which the taxes display on the New File dialog box in Transaction Entry. You can change the sequence number. If you assign the same sequence number to multiple tax codes, you are warned that the sequence number is already in use. If you proceed anyway, the tax codes will be ordered first by sequence number and then, within the same sequence number, ordered either alphabetically or numerically by tax code.
Default Tax Code	Select a default tax code. Only taxes with an Active status are available. The list includes the tax codes set up with the Transaction Entry and/or Employee Expenses options selected in the Inputs section of the Options tab in Settings > Cash Management > Tax Codes. Default Tax Codes and the Transaction Center The default tax codes that you enter here prefill on the Transaction Center New File dialog box when you create a new transaction file for accounts payable vouchers, accounts payable disbursements, cash disbursements, and expense reports. The default tax codes are used to calculate taxes for all the transactions that you enter in the transaction file. On the New File dialog box, you can override the default tax codes by adding or deleting tax codes. For any individual transaction in the transaction file, you can override the taxes that have been automatically calculated using the default tax codes. Click the amount in the Total Tax Amount field on the transaction entry form to open the Tax Codes dialog box, where you can add, remove, or change tax amounts. For accounts payable vouchers and accounts payable disbursements, if a vendor has a default tax code entered for it on the Vendor tab of the Firms hub, then the vendor's default tax code is used instead of the default tax code that has the first (or lowest) sequence number on the New File dialog box to calculate the taxes for the vendor voucher or disbursement. Example: A vendor's default code entered on the Vendor tab of the Firms hub is XXX. The default tax codes entered here in Cash Management Options are AAA (with sequence 5), BBB (with sequence 30), and CCC (with sequence 45). Tax code XXX from the vendor record will override tax code AAA (with sequence 5, the lowest sequence number) when accounts payable vouchers and disbursements are entered in the Transaction Center for that particular vendor. The tax codes used for the transactions for that vendor are XXX, BBB, and CCC. Default Tax Codes and Expense Reports The default tax codes that you enter on this form are used to calculate taxes automatically when you enter expense reports in the Expense application. Unlike Transaction Entry, expense reports do not have a New File dialog box that displays the default tax codes. Instead, taxes are calculated for expense items on expense reports based on the following: If you enter an expense category for an item on an expense report and the category has a default tax code entered for it in Settings > Expense > Expense Categories, then the default tax codes from the expense category are used to calculate taxes. If the expense category does not have default tax codes entered for it, then taxes are calculated using the default tax codes that are entered in the Default Tax Codes grid. If no expense category is entered for an item on an expense report, no taxes are calculated automatically. You can click in the Total Tax Amount field in the expense report entry grid to open the Tax Codes dialog box and manually enter tax codes to calculate the taxes for the item.

Field	Description
Require Tax Codes to be used in AP Transactions	This option is enabled if you set the Enable Tax Auditing Feature option to Yes. Select Yes for this option to require that users enter at least one tax code for each line item in AP vouchers and AP disbursements that they enter in the Transaction Center. For AP vouchers automatically generated by Intercompany Billing, tax codes are not required when this option is selected.
Enable Originating Vendor for Employee Expenses and AP Vouchers	This option is enabled if you set the Enable Tax Auditing Feature option to Yes on this tab. Select Yes for this option if you want to be able to associate an originating vendor with the line items that you enter for employee expense reports, accounts payable vouchers, and accounts payable disbursements, in addition to the actual employee or vendor who is getting paid. If you do not select this option, you can only track the employee or vendor who will receive payment. This same option is also available in Settings > Expense > Payments. When you update the setting in one location, it is automatically updated in the other. For more information about how this feature works, including the fields that are enabled throughout Vantagepoint when you turn on the feature, see the "Originating Vendors" help topic.

Tax Region Grid

You can choose to set up tax regions in this grid if you want the drop-down list in the Tax Code fields in AP voucher entry, AP disbursement entry, and invoice billing terms to include only the tax codes that are appropriate for the vendor or client's specific address that you enter for the transaction or billing terms.

You must also specify a tax region for tax codes in this grid and enter tax countries for vendors and clients in the Addresses section of the Overview tab in the Firms hub.

Field	Description
+ Add Tax Region	Click this icon to add a tax region to the grid.
Country	Select the country for the tax region.
Tax Region	Enter a tax region for the selected country code.