Cash Management Settings

In Cash Management Settings, you set up your company's bank codes, tax codes, accounts payable transactions, and credit cards.

Video: See related video below

Options

Use the Options form to set up the use of credit cards and tax auditing for Cash Management.

Banks

Use the Banks form to set up bank codes, electronic funds transfers, and formats for export text files.

Tax Codes

Use the Tax Codes form to set up information related to taxes, input and output accounts, debit and credit postings, and tax reports. Vantagepoint uses this information to apply taxes to intercompany transactions. For each tax code that you use for intercompany transactions, you indicate whether or not it applies to labor, expense, or balance sheet transactions.

If your enterprise uses multiple companies, you can share employees among companies while you maintain accounting for both labor and expense charges associated with shared work efforts. Intercompany Billing configuration is an enterprise-wide application. You set it up for all companies. Intercompany Billing Settings Overview

Accounts Payable

Use the Accounts Payable form to specify how Vantagepoint processes accounts payable vouchers and to enable AP Invoice Approvals. You can establish the accounts payable settings system-wide for all companies in your enterprise. In addition to system-wide accounts payable options, there are other company-wide accounts payable options that you need to set up for each of your companies.

You can configure the following:
  • Voucher options: Use these options to select warning messages for duplicate invoices, to specify whether or not a voucher number is required during data entry, and to display leading zeros in voucher numbers, payee, and use of expense codes for Accounts Payable data entry.
  • Vendor types: Use these options to identify and group vendors so you can associate liability codes with vendor types, which automate transaction postings for vouchers. You can sort and select vendors by type on reports. You can select vendors by type in Accounts Payable Payment Processing. To close out (consolidate) vendor type data into one vendor type, use the Vendor Code Key Conversions utility. You can either consolidate data between two existing vendor types, or you can set up a new vendor type in which to close out vendor types no longer in use.
  • Expense code setup: Use this optional feature to make accounts payable voucher and accounts payable disbursement entry more efficient by prefilling the expense account based on the vendor and project that you enter. To access expense code setup, see Settings > Cash Management > Expense Codes, in the desktop application.

Credit Cards

Use the Credit Card form to set up the ability to import credit card charges from your bank into Vantagepoint as well as define vendor invoices as paid by credit cards and reconcile charges from expense reports and AP disbursements.

Cash Flow Statement

Use the Cash Flow Statement form to define section and subsection headings and map the accounts associated with each subsection. These accounts determine the amount that displays for each line item on the Cash Flow Statement.

Video

Title Description

Set Up Cash Management

Learn how to set up Cash Management so that your firm can use features related to banks and taxes.