Summary Pane of the Billing Terms Form

Use the Summary pane of the Billing Terms form to enter basic project billing information.

The WBS level that you are viewing does not affect the layout of fields, but it can change the information displayed in certain fields. For example, on the Summary pane, the project number is the same regardless of the level that you are viewing, but contract start and end dates can be different at the project, phase, and task levels.

If you navigate to a different WBS level using the Project Structure dialog box, the data refreshes to reflect the database values for the selected level. When a field contains the same data at each level, you can edit that field only at the project level. For those fields that contain different data at each level, you can also edit the fields at the phase and task levels, if you have the proper security rights at the project level.

Your system administrator can customize the information displayed in the Summary pane to meet the needs of your enterprise.

Contents

Field	Description
Billing Client	This field displays the name of the firm, from the Firms hub, to which invoices for the project are sent. Click to select the billing client. You can only select from firms that are marked as clients in the Firms hub. If you change the client here, it is also changed on the Accounting tab of the Projects form and on the Invoices form.
Billing Client: Contact	This field displays the billing contact at the billing client. Click next to Billing Client to select the billing contact. You can only select from contacts associated with the billing client. If you change this contact here, it is also changed on the Accounting tab of the Projects form and on the Invoices form.
Billing Client: Address	This field displays the client's billing address. If the client has multiple addresses, click next to Billing Client to select a different address. (If you need to change a part of the address, such as the street name, you must do that in the Firms hub.)
Billing Currency	This field displays only if Vantagepoint is set up to use multiple currencies. It displays the currency used by your company to generate invoices and billing reports for the current project. You establish the billing currency for each project on the Accounting tab of the Projects form in the Projects hub. The currency you select on other tabs of the Billing Terms form must match the currency displayed here.
Notes	Enter internal notes for project billing; for example, "Backup needed for invoice use." These notes are helpful if someone is creating an invoice for the project other than the person who usually processes bills for the project. You may want to enter the following type of information in this field: The backup that accompanies the invoice. The billable/non-billable expenses. The reports that the project manager likes to receive with draft invoices. The frequency with which invoices are sent out (for example, bi-monthly, monthly). Notes are for internal reference only and do not display on the invoice. The notes do display in the Notes field on the Interactive Billing form.
Project Manager	This field displays the project manager for the current WBS level. Click and use the Employee Lookup to select a project manager.
Invoice Approvals	Click to enable or disable the online invoice approval process for the project. This check box is only available if both of the following are true: You select the Use Invoice Approvals option in Settings > Billing > Options. The billing terms are for the top level of the work breakdown structure. For billing groups, Vantagepoint only looks at this option for the main project in the billing group. How you set this option for other projects in the billing group has no effect. You enable invoice approvals and select an approval process at the top level of the work breakdown structure. For example, if you choose an approval process in which the project manager is the approver, the project manager for the top level of the work breakdown structure will be the approver for all lower work breakdown structure levels, too.
Approval Process	If you enable billing invoice approvals, use this field to select the approval process to use for the project's billing invoices. The approval processes in the list in this field are set up in Settings > Billing > Invoice Approval Process. If you enable invoice approvals but do not select an approval process in this field, the default invoice approval process specified in Settings > Billing > Options is used for the project. The Approval Process field is available only if all of the following are true: You enable invoice approvals by selecting Yes for Use Invoice Approvals in Settings > Billing > Options. The billing terms for the project are for the top level of the work breakdown structure. The project's charge type is Regular (on the Accounting tab in the Projects hub). The invoice approval process does not apply for projects with an Overhead or Promotional charge type. For billing groups, Vantagepoint only looks at this field for the main project in the billing group. What you enter for other projects in the billing group has no effect.
Next Invoice Number	This field displays at the Billing Terms project level only. This field displays the next invoice number to be assigned for a project when the Invoice Numbering option in Billing Settings Options (Settings > Billing > Options) is set to Project. This field does not display if either of the following is true: The Invoice Numbering option in Billing Settings Options is set to Companywide. The Use Pre-Invoices option is selected in Billing Settings Options and the Process Pre-Invoice check box is selected for the project on the Pre-Invoice tab in Hubs > Projects > Billing Terms.