Sub-Level Terms Tab of the Billing Terms Form (Project Level)
When you open the Billing Terms form on the project level and it is subdivided into phases and tasks, use this tab to define how to display phase and task details on the final invoice.
Contents
| Field | Description |
|---|---|
| Consolidate Printing of Phases | Select this option to consolidate all phase-level details when printing the invoice.
If this checkbox is not selected, Vantagepoint shows the fields that define the information to be included on the invoice. |
| Phase Rollup Grouping | Select the position within the phase number on which you want to rollup, or consolidate, billing detail on the invoice.
This field is not available if you select Consolidate Printing of Phases. |
| Consolidate Printing of Tasks | Select this option to consolidate any tasks for the project up to the project level, but print phase detail on the invoice, using project terms.
Selecting this option allows you to print detail at the phase level (using project-level terms) without having to set up billing terms for each individual phase simply to meet this need. This field is not available if you select Consolidate Printing of Phases. |
| Task Rollup Grouping | Select the position within the task number on which you want to roll up, or consolidate, billing detail on the invoice.
This field is not available if you select Consolidate Printing of Phases. |
| Phase Terms | Select this option to allow billing terms to be established at the phase level, and to generate the final invoice using the terms established for the individual phases. If terms are not established for a phase,
Vantagepoint uses the project’s billing terms.
This field is not available if you select Consolidate Printing of Phases. |
| Limits by Phase | Select this option to enforce the upset limit billing terms for each phase. Otherwise,
Vantagepoint will enforce the upset limit for the project totals.
This field is not available if you select Consolidate Printing of Phases. |
| Interest by Phase | Select this option to print the interest charges on the invoice by phase. Otherwise,
Vantagepoint applies interest billing terms set at the project level to the whole project.
This field is not available if you select Consolidate Printing of Phases. |
| Retainage by Phase | Select this option to print the retainage amounts on the invoice by phase. Otherwise,
Vantagepoint applies retainage billing terms set at the project level to all phase detail.
This field is not available if you select Consolidate Printing of Phases. |
| Tax by Phase | Select this option to print the tax charges on the invoice by phase. Otherwise,
Vantagepoint applies tax billing terms set at the project level to all phase detail.
This field is not available if you select Consolidate Printing of Phases. If Tax when Invoiced is selected under Retainage on the Misc tab for one or more phases, you cannot select this option unless you first select Retainage by Phase. |
| Consolidate All Posting | Select this option to combine and apply all Accounts Receivable postings for the project to the specific phase or phase and task that you specify. Project, phase, and task detail will display on the invoice based on the other printing options you select from this tab (and the Task Sub-Level Terms tab, if applicable), but the actual postings to the AR ledger will be consolidated to the phase or phase/task that you select.
If you choose to consolidate posting, you must enter the phase in the Phase to Post field and the task (if tasks exist) in the Task to Post field. The result of selecting this option depends on whether the project is set up with two or three levels of work breakdown structure.
|
| Phase To Post | If you select the Consolidate All Posting option, select the phase to which Vantagepoint should post the invoice amounts. |
| Task To Post | If you select the
Consolidate All Posting option, and the phase entered in the
Phase to Post field has tasks, select the task to which
Vantagepoint should post invoice amounts.
If the current project does not have three levels of work breakdown structure, this field is disabled for editing. |
| Consolidate Tax Posting | Select this option if you want all tax liability on an invoice posted to the phases and tasks that you specify. This option is available at the project (specify phase and task) and phase (specify task) levels and follows the behavior of the
Consolidate All Posting option.
This allows for the posting of all tax liability to be controlled without affecting the posting of the other invoice components. |
| Phase to Post | If you selected the Consolidate Tax Posting option, specify the phase to use when consolidating the tax liability posting. |
| Task to Post | If you selected the Consolidate Tax Posting option, specify the task to use when consolidating the tax liability posting. |