Columns for the Cash Journal
The Cash Journal report contains a standard set of columns. You cannot select columns for this report. The columns on the Cash Journal vary from page to page, depending on whether the transactions listed are cash receipts or disbursements. The line immediately below the header indicates what kind of transactions appear on the page.
- Bank code and name
- Account number and name
- Organization number and name
The Cash Journal provides a summary section for each bank code. That section lists the net posting to the bank (receipts minus disbursements), the opening balance, and the closing balance.
Disbursement Columns
These columns list information related to disbursement transactions.
Field | Description |
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Check | This column displays the check number assigned to the deposit during Cash Disbursements transaction entry or Employee Advances and Expenses processing. |
Type | This column displays the type of transaction:
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Date | This column displays the date of the disbursement. |
Payee | This column displays the person or firm to whom the disbursement was made. |
Description | This column displays the description of the transaction entered during transaction entry. |
Amount | This column displays the amount of the cash disbursement or employee expense. |
Project | This column displays the project with which the disbursement or employee expense is associated. |
Phase | This column displays the phase with which the disbursement or employee expense is associated. |
Task | This column displays the task with which the disbursement or employee expense is associated. |
Account | This column displays the account that receives the debit entry for the disbursement or employee expense. |
Receipts Columns
These columns list information related to cash receipt transactions.
Field | Description |
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Voucher | This column displays the voucher number for the transaction. |
Date | This column displays the date assigned to the transaction during transaction entry. |
Source | This column displays the source of the cash receipt, employee expense, or employee repayment. The source for a cash receipt is usually a deposit, but the source could also be a transfer or another type of withdrawal. |
Description | This column displays the description of the transaction entered during transaction entry. |
Invoice |
This column displays the invoice number associated with the cash receipt. Only receipts that credit accounts receivable accounts have an invoice number.
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Amount | This column displays the amount of the cash receipt, employee expense, or employee repayment. |
Project | This column displays the project with which this receipt, employee expense, or employee repayment is associated. Some receipts, expenses, or repayments may not have corresponding project numbers because they are not related to a project. |
Phase | This column displays the phase with which this receipt, employee expense, or employee repayment is associated. |
Phase | This column displays the phase with which this receipt, employee expense, or employee repayment is associated. |
Account | This column displays the account that receives the credit entry for the receipt, employee expense, or employee repayment. |