Billing

The Billing application lets you bill labor, expenses, fees, and units in all industry-standard formats; process, modify, approve, accept, and print invoices; and generate billing-related reports.

You can use the Billing application to:

  • Automatically calculate your company's invoices from previously posted labor and expense transactions.
  • Customize the format of invoices to your company's specifications.
  • Choose from various methods for calculating billing amounts.
  • Transfer labor, expense, and unit transactions from one project to another.

To produce invoices, Deltek uses information from the hubs and the billing terms that you establish for each project.

With Multiple Currencies and Multiple Companies

If you use multiple currencies, Billing can generate invoices in any currency that you establish and manage a project in one currency but bill the project in a separate currency.

If you use multiple companies, you set Billing options on a per-company basis. Lower levels of the work breakdown structure (phases, tasks) for any project may belong to different companies.

Use the Intercompany Billing feature to redistribute financial information between companies that share labor or expense resources on the same project. With Intercompany Billing, you can also generate intercompany invoices and intercompany Accounts Payable vouchers.

Related Topics:

  • Basics
    If you are new to the Billing application, you may want to review checklists for processing bills and for setting up the application, see how Billing relates to other applications, and review security settings that apply to Billing.
  • Pre-Invoices
    Use the Pre-Invoices feature to produce a "request for payment" invoice that is not recorded in the general ledger.
  • Billing Lists
    Use Billing List reports to review the billing information on your Billing Groups and Billing Rate Table forms.
  • Billing Groups
    Create billing groups so that you can bill several projects together on one invoice. This approach is useful if you have multiple projects for the same client and the client wants to receive one invoice for all projects.
  • Billing Terms
    A project's billing terms determine how Deltek generates invoices for the project. On a project's Billing Terms form, enter general project and client information, and specify how Deltek should bill for labor, expenses, consultant expenses, fees, retainage, and units.
  • Retainage
    Retainage is a percentage of billings contractually withheld on an invoice, which will be billed to the client at a pre-determined point in the project, usually upon the project’s completion or upon reaching a major milestone, as specified in the contract.
  • Retainers
    A retainer is an advance amount collected from a client before work begins on a project. The amount of the retainer is typically stipulated in the client's contract, and may be required for a variety of reasons.
  • Bill Processing
    After you complete billing setup steps and establish billing terms for projects that you want to bill, you can process invoices to send to your clients.
  • Refresh Billing Extensions
    Use the Refresh Billing Extensions process to recalculate the billing amount of transactions (or "billing extensions") prior to generating reports.
  • Invoice Template Editor
    The Billing application comes with a standard invoice layout and content. Use the Invoice Template Editor to customize the standard invoice to meet the specific needs of your enterprise. You can create multiple invoice templates for different projects or billing scenarios.
  • Updating Billing Status for Multiple Transactions
    You can update the billing status for multiple billing transactions at the same time. This is useful if you have large projects with many billing transactions, making it difficult to update billing status settings on the Interactive Billing form.
  • Employee Realization
    You can use Employee Realization in Billing to manually allocate employee realization.
  • Billing Reports
    Preview or print Billing reports to monitor and analyze your enterprise's billing information.
Parent Topic: Deltek for Professional Services® Help