Costpoint Online Help

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Contents of the Manage User Suppression Screen

Use the fields and options to configure the Manage User Suppression Screen.

Manage User Suppression

The Manage User Suppression table will be automatically populated with all users in the database.

Field Description
User ID This field displays the user ID from the Manage Users screen. Use the Query function to filter specific users, such as deactivated users.
User Name This field displays the user name from the Manage Users screen.
Company ID This field displays the company ID linked to the user in the Company Access subtask of the Manage Users screen.
Detail Job Title If the User ID is linked to an Employee ID in Manage Users, this field displays the job title assigned to the employee ID as of the system date. If the user ID is not linked to an employee ID, this field will be blank for that user.
Home Organization If the user ID is linked to an employee ID on the Manage Users, this field displays the home organization assigned to the employee ID as of the system date. If the user ID is not linked to an employee ID, this field will be blank for that user.
HR Organization If you are licensed for Costpoint Human Resources, using HR organizations, and the user ID is linked to an employee ID on the Manage Users screen; this field displays the HR Organization assigned to the employee ID as of the system date. If the user ID is not linked to an employee ID, this field will be blank for that user. If your company is not licensed for Costpoint HR, this column is hidden.
Deactivation Date This field displays the deactivation date assigned to the user ID on the Manage Users screen.
Suppress Labor Select this check box to suppress the display of labor information when this user opens a screen or prints a report in which labor data would normally display.

If you select the Suppress Labor check box, labor information will be suppressed when this user opens or prints reports in the following applications:

  • Apply Weighted Average Rates to Timesheets (LDPCOST)
  • Auto-Adjust Timesheets Report (LDPAUTO)
  • Close Payroll Year Report (PRPPYCLS)
  • Create Auto-Pay Timesheets (LDPDUMTS)
  • Create Leave Payout Timesheets (LDPLPTS)
  • Create Retroactive Pay Timesheets Report (LDPRETRO)
  • Create W-2 Table Report (PRPCW2)
  • Employee Labor Summary Report (LDRELSUM)
  • Manage Billing History (BLMBHIST)
  • Manage Closed Billing Detail (BLMCLOSE)
  • Manage Correcting Timesheets (LDMCTIME)
  • Manage Employee Information (LDMEINFO)
  • Manage Employee Salary Information (LDMEHIS)
  • Manage Leave Beginning Balances (LDMLBB)
  • Manage Leave Edit Table (LDMLEDIT)
  • Manage Open Billing Detail (BLMOPEN)
  • Manage Timesheets (LDMTIME)
  • Post Leave Accruals (LDPLHF)
  • Post Timesheets Report (LDPLDJ)
  • Print Employee Salary Information Report (LDREHIS)
  • Print General Ledger Detail Report (GLRGLDET)
  • Print Journal Entry Posting Summary Report (GLRPSTSM)
  • Print Leave Accrual Report (LDRLVR)
  • Print Leave Edit Report (LDRLEDIT)
  • Print Timesheet History Report (LDRTHFR)
  • Print Local Withholding Report (PRRLCWH)
  • Print Missing Timesheet Report (LDRMIS)
  • Print Open Billing Detail Report (BLROBD)
  • Print Project Labor Summary Report (PJRLABSM)
  • Print Project Ledger Detail Report (GLRPJDET)
  • Print State Withholding Report (PRRSTWH)
  • Print Timesheet Information Report by Account(LDRAEDIT)
  • Print Timesheet Information Report by Employee(LDRTEDIT)
  • Recast Overtime Premium to Timesheet Lines(LDPROTP)
  • Team Detail (HTMDETAIL)
  • Team Information Report (HTRTEAMINFO)
  • Update Employee Deductions/Contributions Report (PRPSDED)
  • Update Excess Life Deductions (PRPSEXLI)
  • View Employee Labor Inquiry (LDQLABOR)
  • View Account Activity (GLQAACTI)
  • View General Ledger Activity (GLQINQ)
  • View Project Activity by Level (PJQPROJP)
  • View Project Activity (PJQPROJ)
  • View Sales Analysis Information (OEQSALES)
  • View Timesheet History Inquiry (LDQTHF)
  • View Manufacturing Order Status (PCQMOST)
Suppress SSN Select this check box to suppress the Social Security Number (SSN) when this user opens a certain screen or prints certain reports on which this number normally appears. Blanks appear on the screen and report instead of the number.
Note: This check box does not affect all screens and reports because you can use organization security to limit user rights to view certain employees or use the User Group module and application rights to limit user-access to certain screens, and because certain government tax reports require the SSN.
If you select the Suppress SNN check box, SSNs will be suppressed when user opens or prints reports in the following applications:
  • Manage Employee Information (LDMEINFO)
  • Assign Dependents to Benefit Plans (HBMADEP)
  • Create U.S. Treasury File (PRPFRBND)
  • Import Vendors (AOPUTLVU)
  • Manage 1095-C Data (HBM1095C)
  • Manage Accident Information (HPMAINFO)
  • Manage Employee Dependents/Beneficiaries (HBMEDEP)
  • Manage Employee Earnings History (PRMERF)
  • Manage Employee Exit Interviews (HPMEMPEF)
  • Manage Employee Information (LDMEINFO)
  • Manage Employee Review (HSMEMPRF)
  • Manage Payroll Records (PRMPTF)
  • Manage Vendors (APMVEND)
  • Print 1099 Edit Report (APR1099E)
  • Print Census Report (HBRCEN)
  • Print Completed Exit Interview Form (HPREF)
  • Print Completed Review Form (HSRRF)
  • Print Coverage Report (HBRCVG)
  • Print Deduction Summary Report (PRRDEDS)
  • Print Employee Basic Report (LDREMPL)
  • Print Employee Leave Report (LDRELV)
  • Print Employee Medical Surveillance Data Report (HBREMED)
  • Print Employee Salary Information Report (LDREHIS)
  • Print Exit Interview Form Template (HPREFT)
  • Print Local Withholding Report (PRRLCWH)
  • Print New Hire Report (LDREHIR)
  • Print Quarterly Federal Payroll Tax Report - Quarterly Federal Unemployment (FUTA) Payroll Tax Report (PRFDTAX)
  • Print Quarterly State Unemployment Report (PRRSTTAX)
  • Print Review Form Template (HSRRFT)
  • Print State Withholding Report (PRRSTWH)
  • Print Washington State Paid Family & Medical Leave Report (LDRPFML)
  • View Bond Information (PRQBADT)
  • View Employee Earnings (PRQERF)
  • View Employee Information (PRQEINFO)
  • View Payroll Edit Table (PRQPTF)
  • View Savings Bond File History (PRQBHS)
Suppress Cost Select this check box to suppress the display of cost information when this user opens a screen or prints a report in which cost data would normally display.
Note: View the Data Suppression Application List for a list of applications affected by Cost suppression.
Suppress Price Select this check box to suppress the display of price information when this user opens a screen or prints a report in which price data would normally display.
Note: View the Data Suppression Application List for a list of applications affected by Price suppression.

Suppress/Show Buttons

Use these buttons to change the suppression settings for multiple Costpoint users. Only the selected rows will be updated so please remember that you must highlight/select the appropriate rows in the Manage User Suppression table before clicking these buttons.

Tip: Use the following tips for selecting on the Mass Update Suppression table:
  • To select multiple rows on the Manage User Suppression table, click the starting row, press the SHIFT key, and then click on the ending row. You can also press the CTRL key, and then click on the specific rows that you want to update.
  • It is likely you have many users in your database. We recommend that you use the Query function to filter out records that do not need to be updated before you select records for updating.
  • If you accidentally check the boxes for the incorrect users and you have not saved your changes yet, you can use the Refresh All function to revert the check boxes back to their original state.
Field Description
Suppress Labor Click this button to select the Suppress Labor check box for the selected rows on the Manage User Suppression table. If you select the Suppress Labor check box, labor cost information will be suppressed when this user opens specific screens or prints specific reports in which labor cost data would normally display.
Show Labor Click this button to clear the Suppress Labor check box for the selected rows in the Manage User Suppression table. If you clear the Suppress Labor check box for a user, that user will be able to see labor costs in all screens and reports.
Suppress SSN Click this button to select the Suppress SSN check box for the selected rows in the Manage User Suppression table. If you select the Suppress SSN check box, SSNs will be suppressed when this user opens or prints reports in the following applications:
  • Manage Employee Information (LDMEINFO)
  • Print Employee Basic Report (LDREMPL)
  • Manage Employee Earnings History (PRMERF)
  • Manage Payroll Records (PRMPTF)
  • Create U.S. Treasury File (PRPFRBND)
  • Print Certified Payroll Report (PRRCERT)
  • Print Quarterly Federal Payroll Tax Report - Quarterly Federal Unemployment (FUTA) Payroll Tax Report (PRRFDTAX)
  • Print Local Withholding Report (PRRLCWH)
  • Print Quarterly State Unemployment Report (PRRSTTAX)
  • Print State Withholding Report (PRRSTWH)
  • Print Coverage Report (HBRCVG)
  • Print Employee Medical Surveillance Data Report (HBREMED)
  • Print Exit Interview Form Template (HPREFT)
  • Print Completed Exit Interview Form (HPREF)
  • Print Completed Review Form (HSRRF)
  • Print Review Form Template (HSRRFT)
Show SSN Click this button to clear the Suppress SSN check box for the selected rows in the Manage User Suppression table. If you clear the Suppress SSN check box for a user, that user will be able to see SSNs in all screens and reports.
Suppress Cost Click this button to select the Suppress Cost check box for the selected rows in the Manage User Suppression table. If you select the Suppress Cost check box, price information will be suppressed when this user opens a screen or prints a report in which cost data would normally display.
Show Cost Click this button to clear the Suppress Cost check box for the selected rows in the Manage User Suppression table. If you clear the Suppress Cost check box for a user, that user will be able to see cost information in all screens and reports.
Suppress Price Click this button to select the Suppress Price check box for the selected rows in the Manage User Suppression table. If you select the Suppress Price check box, price information will be suppressed when this user opens a screen or prints a report in which price data would normally display.
Show Price Click this button to clear the Suppress Price check box for the selected rows in the Manage User Suppression table. If you clear the Suppress Price check box for a user, that user will be able to see price information in all screens and reports.