Contents of the Reconcile Purchase Orders Screen

Use the fields and options to configure the Reconcile Purchase Orders screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field	Description
Parameter ID	Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY. When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.
Description	Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Purchase Order

Field	Description
Option	Select the range of purchase orders to be reconciled from the drop-down list. The values are: All One Range From Beginning To End
Start	Enter, or click to select, the purchase order ID that will be the starting point of the purchase orders to be reconciled.
End	Enter, or  click to select, the purchase order ID that will be the ending point of the purchase orders to be reconciled.

PO Header Order Date

Field	Description
Option	Select the range of order dates to be reconciled from the drop-down list. The values are: All One Range From Beginning To End
Start	Enter, or click to select, the order date that will be the starting point of the purchase order header date to be reconciled.
End	Enter, or click to select, the order date that will be the ending point of the purchase order header date to be reconciled.

Options

Use this group box to select the types of purchase orders to reconcile.

Field	Description
PO Types	Select the type of purchase orders to reconcile from the drop-down list. The values are: Standard POs and Blanket Releases: Select this option to reconcile purchase orders and release orders. Blanket Purchase Orders: Select this option to reconcile blanket orders. Subcontract  Retainage POs: Select this option to reconcile subcontract retainage purchase orders. GFM/GFE Orders: Select this option to reconcile Government Furnished Material (GFM) or Government Furnished Equipment (GFE) purchase orders. Subcontractor Agreement POs and Releases: Select this option to reconcile subcontractor agreement purchase orders and releases. Subcontractor Agreement Blanket POs: Select this option to reconcile subcontractor agreement blanket purchase orders.
Reconcile Vouchered and GL Posted Amounts	Select this check box to have the vouchered and posted quantity and amount fields reconciled on the purchase order line and receipt line. If you clear this check box, the vouchered and posted quantity and amount fields on the purchase order line and receipt line will not be reconciled. Note: Do NOT select this check box if you have converted data from Deltek System1 or uploaded purchasing data without converting/uploading PO Voucher History data. Please contact Deltek Material Management Support if you have questions.
Override Purchase Order Close Date	Select this check box to have the purchase order close date overridden with the most recent receipt date. If you clear this check box, the close date will be updated only with the receipt date if the close date is empty. If the purchase order has not been received and the status is S (System Closed), the close date will be updated with the invoice date of the PO voucher.
Reconcile Purchase Orders	Click to reconcile the purchase orders and update the Costpoint Purchasing and Receiving tables according to the selection criteria.