Reconcile Purchase Orders

Use the Reconcile Purchase Orders screen to reconcile purchasing, receiving, and vouchered data.

The purchase order (PO) line stores quantity and amount information for receipts, inspections (accepted and rejected [pay, replace, and credit]), and vouchers (vouchered and posted). The receipt line stores quantity and amount information for inspections (accepted and rejected [pay, replace, and credit]) and vouchers (vouchered and posted). This utility will read through all of the purchase order vouchers, vendor returns, inspections, and receipts to verify (and fix if incorrect) those same values on the purchase order line and receipt line.

For a subcontract PO line, Costpoint will use the value of the Completed Work Amount and Stored Materials Amount as the basis to check for inconsistencies in the value of related fields. The reconciliation process will synchronize all fields based on these values from the latest progress payment request/status update. Existing incremental values of completed work, stored materials, and retention amounts for individual progress payment requests made against the subcontract PO via status updates are not reconciled by this process.

Contact Deltek Materials Support before running this screen.