Other Info Tab

Use this tab to access miscellaneous billing options, such as transaction limitations based on period of performance, billing heading, billing of inventory issues, pay when paid, and transaction currency.

Warning: Changing the billing currency for a project that has previous billings results in incorrect cumulative billing figures. Use the Update Billing Currency Amounts toolkit to update the transaction currency in the Billing History tables.

Contents

Field	Description
Limit Transactions To Period of Performance	Select this checkbox if you want this project's calculated billings to exclude any transactions that are outside the period of performance. If you select this checkbox, the fiscal year, period, and subperiod of each transaction, as it was posted or entered on the Adjust Open Billing Detail Records screen, are evaluated for this project during automatic billing computations. Any transactions outside of the project's period of performance remain in Open Billing Detail until the period of performance is amended. You can enter the period of performance setup roles on the Manage Workflow Roles screen.
Pay When Paid	Select this checkbox if your project is subject to a Pay When Paid clause. Used with Costpoint Accounts Payable, Pay When Paid allows you to exclude vendors whose vouchers have charged the project from being paid until the customer has been billed and has paid the invoice(s) that you have selected. For more information, please see "Pay When Paid Items."
Bill Heading	Enter the billing description or Statement of Work that you want to print on the header of the bill. This field is optional and can contain a maximum of 254 characters; however, it is used for the Articles or Services section on the Form 1034. You can modify this description on the Header subtask of the Manage Standard Bills screen before printing bills.

Currency Info

In this group box, enter information about your transaction currency.  The transaction currency is the currency that is shown on the bill. You do not need to use this group box if you are billing this project using functional currency. 

Field	Description
Billing Currency	Enter, or click to select, the default billing currency for this project. Multicurrency billing is available only for project product bills, customer product bills, standard bills, milestone bills, and manual bills. Costpoint calculates bills for this project in the currency entered here. If the currency you are billing in and your functional currency are the same, accept the default, which is your functional currency. Your functional currency is set up on the Configure General Ledger Settings screen. The Calculate Standard Bills screen uses the conversion rates associated with the Rate Group to convert the transactions from functional to billing currency. To override this currency, use the Exchange Rates subtask on the Manage Project Product Bills, Manage Customer Product Bills, Manage Milestone Percent Complete Bills, or Manage Manual Bills screens.  The only currencies available in are those that were saved on the Manage Currencies screen. Warning: Changing the billing currency for a project that has previous billings results in incorrect cumulative billing figures. You can use the Update Billing Currency Amounts toolkit to update the transaction currency in the billing history tables.
Rate Group	Enter, or click to select, the default rate group for this project. Multicurrency billing is available only for project product bills, customer product bills, milestone bills, and manual bills. To override this currency rate group, use the Exchange Rates subtask of the Manage Project Product Bills, Manage Customer Product Bills, Manage Milestone Percent Complete Bills, or Manage Manual Bills screens. The only rate groups available in the drop-down list are those saved on the Manage Exchange Rate Groups screen.
Freeze Multicurrency Rate	Select this checkbox to freeze the currency exchange rates for this project's bills. If you select this checkbox, Costpoint does not calculate unrealized gains or losses for this project. The Update Open Accounts Receivable Exchange Rates process skips any receivables generated for this project. (The Update Open Accounts Receivable Exchange Rates program updates each record in the Accounts Receivable tables with the most current exchange rate.) The Compute/Post Unrealized Gains/Losses program computes and posts the difference between the exchange rates when the bill was posted and the current exchange rate in the AR History tables. Because the Update Open Accounts Receivable Exchange Rates process skips this project, no unrealized gain or loss is calculated. The records for this project, however, are evaluated when you run the Compute/Post Unrealized Gains/Losses screen. Therefore, if you have a unique rate you would like to use for your project, you can manually insert it into the Maintain AR History table and run the Compute/Post Unrealized Gains/Losses screen. If you do not select this checkbox, the Update Open Accounts Receivable Exchange Rates application does not skip the receivables generated for this project. This checkbox does not affect the Calculate Standard Bills process.
Use Transactional Currency Billing	Select this checkbox if you do not want exchange rates applied when computing billings. If you select this checkbox, the labor rates in the PLC Rates table are used on the bill. No rates are converted. The non-labor amounts are copied from the Accounts Payable tables. The transaction amount that was calculated when the voucher was entered is used on the bill. If you do not select this checkbox, the Calculate Standard Bills screen converts the PLC rates and the non-labor transactions using the current exchange rates. Costpoint uses a rate type of T from the PLC Rate tables to identify transactional billing rates. Make sure that the rates used for this project are set up with this rate type. To calculate a bill using transactional rates, you must select this checkbox and use a T rate type. This checkbox is available except when the billing formula is None or Progress Payment. By default, this checkbox is disabled when the billing currency is the same as the functional currency. If you change the billing currency to a different currency, you have the option to select or clear this checkbox. If you have previously selected this checkbox and then you change the billing currency to the functional currency, this option will be cleared and disabled.

Bill Inventory Issues As

Use the options in this group box to update Open Billing Detail with either cost or units information when posting inventory. Use this group box only if you are using Costpoint Inventory.

Field	Description
Cost	Select this option to update Open Billing Detail with the cost information when inventory is posted.
Units	Select this option to update Open Billing Detail with the units information when inventory is posted.
Account	Select this option to update Open Billing Detail with the account information when inventory is posted.
CLIN	If you have selected the Units option, you can designate the CLIN that is inserted into Open Billing Detail during the posting. If the Units option is selected, you must enter either a CLIN or a catalog. You cannot enter both a CLIN and a catalog on the same screen.   is available.
Catalog	If you have selected the Units option, you can designate the pricing catalog that is inserted into Open Billing Detail during the posting. If the Units option is selected, you must enter either a CLIN or a catalog. You cannot enter both a CLIN and a catalog on the same screen.   is available.
Source Project	This non-editable field displays the project that is associated with the selected CLIN. This field is not available if you selected a Catalog.
Discount Method	Use this drop-down list to select a discount method for this project. If you choose to use a discount method, Costpoint applies the following rules when computing revenue or calculating bills: Burdens apply to the amount BEFORE discount. Discounts apply to the direct cost amounts (this includes burdens for the w/Burden discount methods). Fee applies to total AFTER discount. Sales tax applies to the amount AFTER discount. Retainage applies AFTER discount.  For ceilings: Account Ceilings are enforced before discounts are applied. Project Total Ceilings are enforced after discounts are applied. Note: If you modify the revenue formula for a project, Costpoint clears out the discount amount fields (DISC_ACT_AMT and DISC_TGT_AMT) in the PROJ_SUM and PROJ_BURD_SUM tables. Warning: If you modify the Discount Method for a project in this screen, you must also modify the discount method for that project on the Revenue Details subtask.  The selections are: None: Select this option if you do not want to apply discounts on this project. This is the default for new records. PLC Discounts: Select this option to apply discounts on labor rates by labor category. The discount percentage applies against the billing rates stored in the labor category rate tables. All of the billing rates still reside in the PLC rate tables, but a column exists to store the discount percentage. The Load Labor Rates screen calculates the discounted billing rate and loads the original and discounted billing rates into the labor history and open billing detail tables. This is available only for standard bills. Note: If you modify the Discount Method from PLC Discounts to another method, Costpoint resets the discount percentages to zero on the Link Project Labor Category Rates to Projects screen and the Link PLC Rates to Employee/Vendor screen.  Account Discounts: Select this option to apply a discount on labor and/or ODCs at the subtotal level. You can use account discounts only for standard bills. If you select this option, Costpoint retrieves the discount percentage from the Manage Account Discounts screen and applies it to specific accounts for each project. This is available only for standard bills. Aggregate Volume by Customer: Select this option to apply a discount on fees or labor that is tied to the aggregate volume of business with a particular customer. For example, if the aggregate volume of orders is equal to $500,000.00 but less than $1,000,000.00, you could apply a discount amount of 1%. If the aggregate volume of orders goes up to $1,000,000.00 but is less than $2,000,000.00, you could then apply a discount amount of 2%. For a project to be included in the aggregate volume funded value computations for a customer, the Include in Aggregate Volume checkbox must be selected on the Gov't Contract subtask of Manage Project User Flow. If you select this option, the Calculate Standard Bills screen and the Compute Revenue screen compute discounts based on aggregate volume using the discount percentage from the Manage Customer Volume Discounts screen and apply the discount to the accounts specified. This is available only for standard bills. Aggregate Volume by Project: Select this option to apply a discount on fees or labor that is tied to the aggregate volume of business for a particular project.  This method is similar to the Aggregate Volume by Customer discount method but is considered a project override. For example, if the aggregate volume of orders is equal to $500,000.00 but less than $1,000,000.00, you could apply a discount amount of 1%. If the aggregate volume of orders goes up to $ 1,000,000.00 but is less than $2,000,000.00, you could then apply a discount amount of 2%. For a project to be included in the aggregate volume funded value computation, the Include in Aggregate Volume checkbox must be selected on the Gov't Contract subtask of Manage Project User Flow. If you select this option, the Calculate Standard Bills screen and the Compute Revenue screen compute discounts using the discount percentage from the Manage Project Volume Discounts screen and apply the discount to the accounts specified. This is available only for standard bills. Account Discounts w/Burden: Select this option to apply a discount on labor and/or ODCs at the subtotal level including the burden amounts associated with the direct costs. You can use accounts discounts only for standard bills. If you select this option, Costpoint retrieves the discount percentage from the Manage Account Discounts screen and applies it to specific accounts for each project. The discount applies to the direct cost amount with burden included. This is available only for standard bills. Aggregate Volume by Customer w/Burden: Select this option to apply a discount on fees or labor that is tied to the aggregate volume of business with a particular customer. For example, if the aggregate volume of orders is equal to $500,000.00 but less than $1,000,000.00, you could apply a discount amount of 1%. If the aggregate volume of orders goes up to $ 1,000,000.00 but is less than $ 2,000,000.00, you could then apply a discount amount of 2%. For a project to be included in the aggregate volume funded value computation for a customer, the Include in Aggregate Volume checkbox must be selected on the Gov't Contract subtask of Manage Project User Flow. If you select this option, the Calculate Standard Bills screen and the Compute Revenue screen compute discounts based on aggregate volume using the discount percentage from the Manage Customer Volume Discounts screen. The discount applies to the direct cost amount with burden included. This is available only for standard bills. Aggregate Volume by Project w/Burden: Select this option to apply a discount on fees or labor that is tied to the aggregate volume of business for a particular project.  For example, if the aggregate volume of orders is equal to $500,000.00 but less than $1,000,000.00, you could apply a discount amount of 1%. If the aggregate volume of orders goes up to $ 1,000,000.00 but is less than $2,000,000.00, you could then apply a discount amount of 2%. For a project to be included in the aggregate volume funded value computation, the Include in Aggregate Volume checkbox must be selected on the Gov't Contract subtask of Manage Project User Flow. If you select this option, the Calculate Standard Bills screen and the Compute Revenue screen compute discounts using the discount percentage from the Manage Project Volume Discounts screen. The discount applies to the direct cost amount with burden included. This is available only for standard bills.

Discount Defaults

This group box is available only if you select PLC Discounts as your Discount Method. When you save the record, Costpoint automatically creates the records for the invoice project on the Link Project Labor Categories to Projects screen (PROJ_LAB_CAT) and the Link Project Labor Category Rates to Projects screen (PROJ_LAB_CAT_RT_SCH) based on the default T&M project and discount percentage specified here. You can go into those screens and manually modify any of the fields.

Field	Description
T&M Project	Enter, or click to select, a Time & Materials (T&M) project that you want to link to this project.
Discount Percentage	Enter the default PLC discount percentage for this project. This is the default discount percentage for all of the PLCs assigned to the T&M Project, but you can manually modify it on the Link Project Labor Category Rates to Projects screen for any exceptions. The Discount Percentage can be greater than 100% but cannot be negative. Note: If you modify the discount percentage on this screen, Costpoint overwrites any rows that exist on the Link Project Labor Category Rates to Projects screen.