Costpoint Online Help

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Billing Details Subtask

Use this subtask to specify the project billing formula, the level at which the billing is calculated, the level at which supporting schedules can be printed, and which billing format to use for a specific project.

You should set up this subtask for the following: 

  • Any project that has billings calculated for it;
  • Any project that requires supporting schedules based on units, cost, or hours transactions; and
  • Any project for which the bills are manually entered through the Manage Project Product Bills, Manage Customer Product Bills, or Manage Manual Bills screens.

All transaction journal posting programs check for the existence of the project in this table and for a billing formula that is based on transactions. If the project is found in this table with a transaction-based billing formula, the posting program selects it and all of its lower levels for posting to the Open Billing Detail table. All transaction-based bills use information in the Open Billing Detail table to calculate bills.

Use this screen's subtasks to enter additional information regarding the billing detail levels, government form 1443s (progress payment bills), cash basis billing, and other miscellaneous information.

Set up this screen for any project that requires transaction-based billings, for any project that requires supporting schedules based on units, cost, or hours transactions, or for any project that you manually enter on the Manage Project Product Bills, Manage Customer Product Bills, or Manage Manual Bills screens.

Set up this screen before posting any transactions for the project. If you do not, you must manually enter information into the Open Billing Detail table, or use the Update Open Billing Detail Records screen to populate the table for Costpoint to calculate a complete billing.

If you have already created manual billings, you must enter the summary information on the Manage Billing History screen so that the calculation programs have amounts previously billed-to-date. If you need to calculate retroactive billings, you also need to update the Manage Closed Billing Detail screen.

Before calculating any retroactive billings, run reports to ensure that the Billing History matches the Closed Billing Detail, or the retroactive billings computed may be incorrect.

Tabs

This screen has five tabs:

  • Setup Information: Use this tab to enter the billing formula and the retainage requirements, billing format, and processing options.
  • 1443 Info: Use this tab to enter additional billing information for government form 1443, Contractor's Request for Progress Payment. This information controls what is printed in the header of the bill, and on some of the calculated amount lines of the bill.
  • Other Info: Use this tab to access miscellaneous billing options, such as transaction limitations based on period of performance, billing heading, billing of inventory issues, pay when paid, and transaction currency.
  • Global Withholding: Use this tab to set up new withholding information.
  • Billing Currency Contract Values: Use this tab to enter funded values and ceilings and contract values in billing currency.

This subtask is also available as a standalone application, Manage Project Billing Information.

Subtasks

Subtask Description
Detail Levels Click this link to open the Detail Levels subtask and to set up lower level or "detail" bills.
Cash Basis Click this link to open the Cash Basis subtask and identify which accounts are subject to cash basis billings. You can also set up cash basis accounts on a company-wide basis on the Manage Billing Accounts screen. Do not set up an account in both places.
Schedule Click this link to open the Schedule subtask and enter billing lines and amounts that display on standard bills, depending on your pre-determined schedule.
Customers Click this link to open the Customers subtask where you can assign a percentage of project responsibility to customers. This information is required. The customer defaults into this subtask if the customer has been set up with a D bill code on the Manage Customers screen. If the customer information appears as a default, you must still use this subtask to verify the customer before you can save the record. If no default information appears, you must enter a customer code.