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Contents of the Print DD250 Invoices Screen

Use the fields and options to configure the Print DD250 Invoices screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use the fields in this group box to define the category and range criteria for printing the invoice. From the unlabeled drop-down list on the upper right, select the category by which to print invoices. Valid options are:

  • Catalog
  • Customer
  • Invoice
  • Project
  • Sales Order
Field Description
Option

From the drop-down list, select the range option for printing invoices based on the category that you selected. Valid options are:

  • All: Select this option to include all available records. You cannot use the Start and End fields for this option. This option displays as the default selection.
  • One: Select this option to include only one record. You must enter that value in the Start field. You cannot use the End field for this option.
  • Range: Select this option to include a contiguous range of records. You must enter the beginning value for the range in the Start field and the ending value of the range in the End field.
  • From Beginning: Select this option to include all the records from the beginning of the available records to a specific record. You must enter the last value for the range in the End field. The Start field is disabled for this option.
  • To End: Select this option to include all the records from a specific record to the end of all the available records. You must enter the value from which the range should begin in the Start field. You cannot use the End field for this option.
Start

Enter, or click to select, a single value/ID or the beginning value/ID for the range. You can use this field if you select, One, Range, or To End from the Option drop-down list.

End

Enter, or click to select, the ending value/ID for the range. You can use this field if you select Range or From Beginning from the Option drop-down list.

Non-Contiguous Ranges

Select this check box to use the corresponding subtasks on this screen for listing multiple non-contiguous ranges.

Options

Field Description
Include Previously Printed Invoices

Select this check box to include previously printed invoices in this print run if they are within the selection criteria.

Costpoint determines whether an invoice has been previously printed based on DD250 Invoice Printed check box on the Print Info tab of the Manage Invoices screen. "DUPLICATE" displays on the invoice if the invoice has been printed before. If you select the Duplicate check box for the invoice in the Highlight group box on the Configure Sales Order Print Options screen, "DUPLICATE" displays as emphasized text.

Print Serial Numbers

Select this check box to override the default print option selected on the Print Serial Numbers group box on the Configure Sales Order Print Options screen. If you select this check box, Costpoint prints serial lot information directly below the printed invoice line (below all notes and text) for each issue line with one or more serial/lot rows. The format includes a line with the assigned Serial Numbers followed by one or more lines with the serial numbers from the serial/lot rows for that line. For each invoice line, all rows print for issues included in that invoice.

Print Shipment Weight and Container Information

Select this check box to print gross shipping weight and shipping container information on the invoice.

Print Invoice Header Notes

Select this check box to print the header notes entered for the invoice on the Manage Invoices screen or the Manage Invoices Supervisor Screen. This check box defaults with the status of the Header Notes option for the invoice in the Placement Defaults group box on Configure Sales Order Print Options screen. Also, you may specify whether or not you want the header notes printed in a highlighted font by selecting the Header Notes check box for invoice in the Highlight group box on Configure Sales Order Print Options screen.

Print SO Line Components

Select this check box to override the default print option from the Print Components group box on Configure Sales Order Print Options screen. When you select this check box, Costpoint prints any sales order line components underneath the sales order item, description, and long description lines. Information for each component (item, revision, U/M, the sum of issue quantities for issue lines linked to that invoice, and description) prints in the normal positions.

Note: If components are not issued at the component level for that line, neither the component line number and price information, nor quantity and unit of measure fields will be printed, but the component lines will be sorted in component line number sequence under the sales order line. In addition, if the issues for the sales order line occur at the component level, you can print the component serial numbers (select the Print Serial Numbers check box) as well below the component.

Subtasks

Subtask Description
Catalog Non-Contiguous Ranges Click this link to access the Catalog Non-Contiguous Ranges subtask.
Customer Non-Contiguous Ranges Click this link to access the Customer Non-Contiguous Ranges subtask.
Invoice Non-Contiguous Ranges Click this link to access the Invoice Non-Contiguous Ranges subtask.
Project Non-Contiguous Ranges Click this link to access the Project Non-Contiguous Ranges subtask.
Sales Order Non-Contiguous Ranges Click this link to access the Sales Order Non-Contiguous Ranges subtask.