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Contents of the Create Purchase Price Variance Journal Entry Screen

Use the fields and options to configure the Create Purchase Price Variance Journal Entry screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Accounting Period

Note: The fiscal year/period/sub-period must be open.
Field Description
Option

This field displays the number of periods for variance calculations. This is always One.

Fiscal Year

Enter, or use to select, the fiscal year for which purchase price variance is calculated.

Period

Enter, or use to select, the period for which purchase price variance is calculated.

Subperiod

Enter, or use to select, the subperiod for which purchase price variance is calculated.

Ending Date

This field displays the end date of the fiscal year, period, or subperiod. The value loads from the selected fiscal year, period, or subperiod.

Inventory Burden Rate Calculation Date/Time

This field displays the date and time when the inventory burden was last calculated.

Options

Field Description
Burden Rate Source

Select an option to use for burden amount calculations when raw material burdening is on receipt. Options are Target to specify previously calculated target or Actual for actual inventory burden rates.

Journal Entry Number

Enter the number of the journal entry to be created, or leave it blank for system-assignment. If you leave this filed blank, the system automatically assigns the next sequential number based on the last JE number for that fiscal year/period and adjusting journal entry (AJE) type transaction, and also updates the last JE number row. On the other hand, manually assigned numbers will not increment the last JE row.

Upon posting, this journal entry will be posted to the proper project/account/organization, but will be reversed during the next reversal adjusting journal entry posting for the next subperiod or the first subperiod of the next period (if it is the last period of the fiscal year (FY), the FY increments as well). This next posting FY/PD/SPD information is stored as a row in the journal entry reversal table when you run the process.

Continue to Process with Warnings

If selected, this check box indicates that the process will continue despite the warning. Clear the check box to stop the process when error occurs.

Subtask

Subtask Description
Previous Purchase Price Variance Journal Entries Click this link to open the Previous Purchase Price Variance Journal Entries subtask and display basic information regarding previously created PPV journal entries. This displays information only for login user’s company.