Contents of the Create Physical Count Adjustments Screen

Use the fields and options to configure the Create Physical Count Adjustments screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field	Description
Parameter ID	Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY. When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.
Description	Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Warehouse

Field	Description
Options	This field always displays One.
Start	Enter, or click to select, the warehouse where the count took place.

Count

Field	Description
Options	This field always displays One.
Start	Enter, or click to select, the count ID that the discrepancy report and adjustment creation processes will use.
Count Date	This field displays the date when the physical count took place.
Active	This field displays Y to indicate the status is active until the physical count has been completed.
Count Sheet Printed	This field displays Y to if the count sheet/tags have been printed. Otherwise, it will display N.

Sort By

Field	Description
1st Sort	Select the sort option from the drop-down list. The available options are: Control Number Project
Group By	Select this check box to print the discrepancy amount subtotals by inventory project.

Options

Field	Description
Print Counts with No Discrepancies	Select this check box to print all counts, even inventory transactions, with no discrepancies. If you clear this check box, only counts with no discrepancies will be printed.
Print Reconciled Counts	Select this check box to print counts that have been reconciled by the user.
Print Unreconciled Counts	Select this check box to print counts that have not been reconciled.

Generate

Field	Description
Adjustment ID	If you select the Quantity Adjustments transaction in the Transaction IDs subtask of the Manage Warehouses screen and select the Auto-Assign check box, leave this field blank and Costpoint will automatically assign the next quantity adjustment ID. If Auto-Assign is selected and you manually assigned a quantity adjustment ID in this field, the system will not update the Last Inv Trans ID field in the Transaction IDs subtask of the Manage Warehouses screen. If you clear the Auto-Assign check box, you can manually enter a quantity adjustment ID.
Transaction Date	The system date is displayed as the default transaction date, but you can enter, or click to select, another date.
Material Handler	Enter, or click to select, the ID of the employee who is performing this transaction.
Adjustment Reason	Enter, or click to select, a reason code for this adjustment. The reason code must already be established in the Manage Adjustment Reasons screen.

Variance Adjustment Charge Numbers

Field	Description
Allocated Inv Account	Enter, or click to select, the charge account for quantity adjustments for inventory allocated to non-common stock projects. This account must be an expense account, a project account, a valid detail account, and an active account.
Allocated Inv Organization	Enter, or click to select, the charge organization for quantity adjustments for inventory allocated to non-common stock projects. The organization must be active and a valid account/organization combination.
Common Inv Account	Enter, or click to select, the charge account for quantity adjustments for inventory allocated to common stock projects. This account must be an expense account, a project account, and a valid detail account, as well as an active account.
Common Inv Organization	Enter, or click to select, the charge organization for quantity adjustments for inventory allocated to common stock projects. This organization must be active and a valid account/organization combination.
Do Not Post Expense Inv Abbrev Adjustments	Select this check box if you do not want to post expense inventory abbreviation transactions to the General Ledger.
Transaction Notes	Enter notes to be associated with this adjustment.

Subtask

Subtask	Description
Accounting Period	Select this link to view the Accounting Period to which the transaction will be posted according to the transaction date.