Costpoint Online Help

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Contents of the Enter Inventory Transfers Screen

Use the fields and options to configure the Enter Inventory Transfers screen.

Identification

Field	Description
Warehouse	Enter, or click to select, the ID of the warehouse from which the material will be taken. The warehouse ID must already exist in the Warehouses table.
Transfer ID	If you select Project/Account Transfer transaction and the Auto-Assign check box on the Transaction IDs subtask of the Manage Warehouses screen, leave this field blank and Costpoint will automatically assign the next transfer ID. If Auto-Assign is selected and you manually assign a transfer ID in this field, Costpoint will not update the Last Inv Trans ID field in the Transaction IDs subtask of the Manage Warehouses screen. If you clear the Auto-Assign check-box, you can manually enter a transfer ID. The value in this field cannot begin with a space.
Transfer Type	Select the type of transfer to be performed from the drop-down list. The transfer type selections are as follows: Standard: Select this option to transfer inventory between inventory abbreviations at the current dollar cost value of the From project. Borrow: Select this option to pull material from one project to another project, create an offsetting transfer reservation, and save the cost of that transaction for later payback transfer to be performed at the same cost. With this transfer type, you can enter the reservation ID for the offsetting reservation. You must enter the offsetting borrow reservation ID. Payback: Select this option to repay an original borrow transaction at the original cost.
Transaction Date	This field displays the system date as the default transaction date, but you can enter, or click to select, another date.
Reservation	Enter, or click to select, the reservation ID that this transfer will consume. If you enter a reservation ID, the part, warehouse, and inventory abbreviation information display. A reservation ID is required for a payback transfer.
Material Handler	Enter, or click to select, the material handler who is performing this transaction. A valid employee ID is required.

From Defaults

Field	Description
Inv Abbrev	Enter, or click to select, the default inventory abbreviation from where the material will be taken. You can override this at the line level.
Location	Enter, or click to select, the default location from where the material will be taken. The location ID must already exist for the Warehouse in the Locations table. You can override this at the line level.

To

Field	Description
Inv Abbrev	Enter, or click to select, the default inventory abbreviation to be charged. This inventory abbreviation must already exist on the Manage Inventory Projects screen. You can override this at the line level.
Project	This field displays the project ID associated with the inventory abbreviation.
Organization	This field displays the organization ID. For GFM parts, Costpoint uses the project’s owning organization for organization security validation, if organization security is enabled.
Warehouse	Enter, or click to select, the warehouse ID to where the material will be moved. The warehouse ID must already exist in the Warehouses table.
Location	Enter, or click to select, the default location to which the material will be moved. The location ID must already exist for the To Warehouse entered in the Locations table.
Notes	Enter free-form text to be associated with this transaction.
Total Transfer Amount	This field displays the total amount of this transfer. Costpoint calculates the total by multiplying the transfer quantity by the unit cost or the sum of the extended cost for all of the lines. You cannot modify this calculated field. This field is not displayed if Cost Suppression is in effect (that is, the Suppress Cost check box is selected on the Manage Users screen in Costpoint Administration).
Autoload	Click this button to automatically load all lines associated with this reservation.
Reverse Transaction	Click this button to reverse the selected transaction. The positive Transfer Qty and associated Total transfer Amount will be reversed. Reversing quantities cannot exceed the original transaction quantity. You can apply a reversal of transaction to both positive and/or negative transfer quantities, and the effect of reversing a positive transfer is similar to that of a negative transfer. The original transaction costs will be used for the reversal.

Table Window

Click to add a new line.

Field	Description
Line	The line number is automatically generated.
Part	Enter, or click to select, the part ID for the material to be issued.
Rev	This field displays the last revision assigned to the part ID. You can enter, or click to select, another revision that exists for this part ID.
Description	This field displays the description for the part.
U/M	This field displays the inventory unit of measure for the part.
From Inv Abbrev	The From Defaults Inv Abbrev entered in the header is displayed but can be modified. You can enter, or click to select, a new inventory abbreviation.
From Project	The project ID for the From Defaults Inv Abbrev is displayed.
Res Line	This field displays the reservation line number to be consumed if reservation is entered in the header.
Transfer Qty	Enter the quantity to be issued. This will default from the reservation if you entered one in the Reservation ID field.
From Location	Enter, or click to select, the ID of the location from which the material is being transferred.
To Location	Enter, or click to select, the location to which the material is being transferred.
Consume Reservation	Select the check box to have this transfer consume a reservation for this part. If you entered an ID in the Reservation ID field in the header, this check box is selected. If you did not enter a reservation, this check box is clear, and this issue will consume all reservations with the same criteria as entered in the From Defaults and To group boxes.
Reserved Quantity	This field displays the quantity for this part in the reservation. If you did not enter a Reservation ID in the header, the quantity for all reservations is displayed.
Unit Cost	This field displays the unit cost for this part. If Cost Suppression is in effect (that is, the Suppress Cost check box is selected on the Manage Users screen in Costpoint Administration), the unit cost does not display.
Extended Cost	This field displays the total of the transfer quantity multiplied by the unit cost. If Cost Suppression is in effect, the extended cost does not display.
From Ref 1	Enter, or click to select, a valid reference 1 number. If you entered a Reservation ID, the reference number assigned loads here. Note: The label Ref 1 may display a different label if it has been changed on the Configure General Ledger Settings screen.
From Ref 2	Enter, or click to select, a valid reference 2 number. If you entered a Reservation ID, the reference number assigned loads here.
To Ref 1	Enter, or click to select, a valid reference 1 number. If you entered a Reservation ID, the reference number assigned loads here.
To Ref 2	Enter, or click to select, a valid reference 2 number. If you entered a Reservation ID, the reference number assigned loads here. Note: The unit cost can be broken down into various direct and burden elements such as material, labor, subcontract, and miscellaneous. If Cost Suppression is active, the following fields cannot be modified.
Direct Material Cost	This field displays the direct material unit cost.
Direct Labor Cost	This field displays the direct labor unit cost.
Direct Subcontract Cost	This field displays the direct subcontract unit cost.
Burden Labor Cost	This field displays the burden labor unit cost.
Burden Material Cost	This field displays the burden material unit cost.
Burden Misc 1 Cost	This field displays the burden miscellaneous 1 unit cost.
Direct Misc 1 Cost	This field displays the direct miscellaneous 1 unit cost.
Burden Misc 2 Cost	This field displays the burden miscellaneous 2 unit cost.
Direct Misc 2 Cost	This field displays the direct miscellaneous 2 unit cost.
Burden Subcontract Cost	This field displays the burden subcontract unit cost.

Subtasks

Subtask	Description
Accounting Period	Click this link to open the Accounting Period subtask, to view the accounting period to which the transaction will be posted according to the transaction date.
Serial/Lot Info	Click this link to open the Serial/Lot Info subtask, to record or view serial and lot number information for a selected transaction line.

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Contents of the Enter Inventory Transfers Screen

Use the fields and options to configure the Enter Inventory Transfers screen.

Identification

Field	Description
Warehouse	Enter, or click to select, the ID of the warehouse from which the material will be taken. The warehouse ID must already exist in the Warehouses table.
Transfer ID	If you select Project/Account Transfer transaction and the Auto-Assign check box on the Transaction IDs subtask of the Manage Warehouses screen, leave this field blank and Costpoint will automatically assign the next transfer ID. If Auto-Assign is selected and you manually assign a transfer ID in this field, Costpoint will not update the Last Inv Trans ID field in the Transaction IDs subtask of the Manage Warehouses screen. If you clear the Auto-Assign check-box, you can manually enter a transfer ID. The value in this field cannot begin with a space.
Transfer Type	Select the type of transfer to be performed from the drop-down list. The transfer type selections are as follows: Standard: Select this option to transfer inventory between inventory abbreviations at the current dollar cost value of the From project. Borrow: Select this option to pull material from one project to another project, create an offsetting transfer reservation, and save the cost of that transaction for later payback transfer to be performed at the same cost. With this transfer type, you can enter the reservation ID for the offsetting reservation. You must enter the offsetting borrow reservation ID. Payback: Select this option to repay an original borrow transaction at the original cost.
Transaction Date	This field displays the system date as the default transaction date, but you can enter, or click to select, another date.
Reservation	Enter, or click to select, the reservation ID that this transfer will consume. If you enter a reservation ID, the part, warehouse, and inventory abbreviation information display. A reservation ID is required for a payback transfer.
Material Handler	Enter, or click to select, the material handler who is performing this transaction. A valid employee ID is required.

From Defaults

Field	Description
Inv Abbrev	Enter, or click to select, the default inventory abbreviation from where the material will be taken. You can override this at the line level.
Location	Enter, or click to select, the default location from where the material will be taken. The location ID must already exist for the Warehouse in the Locations table. You can override this at the line level.

To

Field	Description
Inv Abbrev	Enter, or click to select, the default inventory abbreviation to be charged. This inventory abbreviation must already exist on the Manage Inventory Projects screen. You can override this at the line level.
Project	This field displays the project ID associated with the inventory abbreviation.
Organization	This field displays the organization ID. For GFM parts, Costpoint uses the project’s owning organization for organization security validation, if organization security is enabled.
Warehouse	Enter, or click to select, the warehouse ID to where the material will be moved. The warehouse ID must already exist in the Warehouses table.
Location	Enter, or click to select, the default location to which the material will be moved. The location ID must already exist for the To Warehouse entered in the Locations table.
Notes	Enter free-form text to be associated with this transaction.
Total Transfer Amount	This field displays the total amount of this transfer. Costpoint calculates the total by multiplying the transfer quantity by the unit cost or the sum of the extended cost for all of the lines. You cannot modify this calculated field. This field is not displayed if Cost Suppression is in effect (that is, the Suppress Cost check box is selected on the Manage Users screen in Costpoint Administration).
Autoload	Click this button to automatically load all lines associated with this reservation.
Reverse Transaction	Click this button to reverse the selected transaction. The positive Transfer Qty and associated Total transfer Amount will be reversed. Reversing quantities cannot exceed the original transaction quantity. You can apply a reversal of transaction to both positive and/or negative transfer quantities, and the effect of reversing a positive transfer is similar to that of a negative transfer. The original transaction costs will be used for the reversal.

Table Window

Click to add a new line.

Field	Description
Line	The line number is automatically generated.
Part	Enter, or click to select, the part ID for the material to be issued.
Rev	This field displays the last revision assigned to the part ID. You can enter, or click to select, another revision that exists for this part ID.
Description	This field displays the description for the part.
U/M	This field displays the inventory unit of measure for the part.
From Inv Abbrev	The From Defaults Inv Abbrev entered in the header is displayed but can be modified. You can enter, or click to select, a new inventory abbreviation.
From Project	The project ID for the From Defaults Inv Abbrev is displayed.
Res Line	This field displays the reservation line number to be consumed if reservation is entered in the header.
Transfer Qty	Enter the quantity to be issued. This will default from the reservation if you entered one in the Reservation ID field.
From Location	Enter, or click to select, the ID of the location from which the material is being transferred.
To Location	Enter, or click to select, the location to which the material is being transferred.
Consume Reservation	Select the check box to have this transfer consume a reservation for this part. If you entered an ID in the Reservation ID field in the header, this check box is selected. If you did not enter a reservation, this check box is clear, and this issue will consume all reservations with the same criteria as entered in the From Defaults and To group boxes.
Reserved Quantity	This field displays the quantity for this part in the reservation. If you did not enter a Reservation ID in the header, the quantity for all reservations is displayed.
Unit Cost	This field displays the unit cost for this part. If Cost Suppression is in effect (that is, the Suppress Cost check box is selected on the Manage Users screen in Costpoint Administration), the unit cost does not display.
Extended Cost	This field displays the total of the transfer quantity multiplied by the unit cost. If Cost Suppression is in effect, the extended cost does not display.
From Ref 1	Enter, or click to select, a valid reference 1 number. If you entered a Reservation ID, the reference number assigned loads here. Note: The label Ref 1 may display a different label if it has been changed on the Configure General Ledger Settings screen.
From Ref 2	Enter, or click to select, a valid reference 2 number. If you entered a Reservation ID, the reference number assigned loads here.
To Ref 1	Enter, or click to select, a valid reference 1 number. If you entered a Reservation ID, the reference number assigned loads here.
To Ref 2	Enter, or click to select, a valid reference 2 number. If you entered a Reservation ID, the reference number assigned loads here. Note: The unit cost can be broken down into various direct and burden elements such as material, labor, subcontract, and miscellaneous. If Cost Suppression is active, the following fields cannot be modified.
Direct Material Cost	This field displays the direct material unit cost.
Direct Labor Cost	This field displays the direct labor unit cost.
Direct Subcontract Cost	This field displays the direct subcontract unit cost.
Burden Labor Cost	This field displays the burden labor unit cost.
Burden Material Cost	This field displays the burden material unit cost.
Burden Misc 1 Cost	This field displays the burden miscellaneous 1 unit cost.
Direct Misc 1 Cost	This field displays the direct miscellaneous 1 unit cost.
Burden Misc 2 Cost	This field displays the burden miscellaneous 2 unit cost.
Direct Misc 2 Cost	This field displays the direct miscellaneous 2 unit cost.
Burden Subcontract Cost	This field displays the burden subcontract unit cost.

Subtasks

Subtask	Description
Accounting Period	Click this link to open the Accounting Period subtask, to view the accounting period to which the transaction will be posted according to the transaction date.
Serial/Lot Info	Click this link to open the Serial/Lot Info subtask, to record or view serial and lot number information for a selected transaction line.