Basic Information Tab

Use the Basic Information tab to set up the batch type code, description, and source. You can also use this tab to select the bill currency and transaction currency that should be used for the batch type.

Screen Fields

Field	Description
Code	Enter a 10-character uppercase alphanumeric batch type code. Each code must be unique. Note: If you are configuring a manual batch type for use in My Outstanding Expenses, enter a value of "Manual" in this field.
Description	Enter up to 30 characters for the batch type description. Make descriptions as short as possible and properly capitalize them because they are used in drop-down lists and as column headings for reports and inquiries.

General

Field	Description
Source	From the Source drop-down list, select the source of this batch type. This is a required field. Choose from the following options American Express (KR 1025) - Select this option to import from an American Express credit card feed. This option is not available to Costpoint SaaS customers. Visa VCF 4.0 - Select this option to import from a Visa credit card feed. This option is not available to Costpoint SaaS customers. Mastercard - Select this option to import from a Mastercard credit card feed. Mastercard uses the CDF3 format. Generic - Select this option to use a generic layout. This layout provides predetermined fields and is PCI (Payment Card Industry) compliant. This layout option is available to all clients, but was designed especially for SaaS clients. See the "Generic Layout Details" topic for more information. Manual Entry - Select this option if you plan on manually adding expenses to the screen either from a credit card or from another source or for use in the My Outstanding Expenses. When you select Generic or Manual Entry as the source, fields on the Import Options and Ghost Cards tabs are disabled.
Days Due	Enter the number of days in which the expenses that use this batch type will be due. For example, if you import expenses from an American Express Card and want them to be expensed within 30 days, enter 30 in this field.
Payment Method	Use to select the payment method that is used by this batch type. The valid values are all payment methods that have been set up in the system with the exception of the Advance payment method. This is a required field. Note: If you are configuring a manual batch type for use in My Outstanding Expenses, select Cash as the payment method.
Allow Partial Posting	Select this check box to enable posting of incomplete credit card batches. Enabling this feature allows valid transactions to import and post even if the batch contains incomplete transactions, for example, those lacking an employee name, ticket number, or other data. The incomplete transactions are imported but maintained in the Batch Edit table, where administrators or accounts payable staff can later correct and post them.
Bill Currency	If your firm receives AMEX, Visa, and Mastercard bills in multiple billing currencies, select the bill currency that should be used to process this batch type. Establishing a bill currency for batch types enables you to reimburse employees living in other countries in the same currency in which they are normally paid, provided that the bill currency you enter matches the pay currency of the employee being reimbursed. The file will contain only one currency, so if your company employs workers in more than one country, you need to establish a batch type for each pay currency. After the transactions are imported, the batch import program uses an exchange rate to convert the bill currency into the system's base currency. Within Deltek Expense this provides for a transaction currency, a pay currency, and a base currency, which enables you to export whatever data is required by the ERP system based on configuration settings.

Defaults

Field	Description
Transaction Currency	Click to select the default transaction currency for the expenses that use this batch type. Typically, the selection made here is the currency in which the majority of the expenses occur. This field is optional.
Employee	Click to select the default employee for whom this batch type will be used. The values include all employees currently set up in the system. You should fill out this field only if you plan on setting up individual batch types per employee or if one employee incurs the majority of the expenses. This field is optional.
Provider	Click to select the default provider for this batch type. Valid values are all providers currently set up in the system. You should fill out this field only if one provider supplies the majority of the expenses for the batch type. This field is optional. For example, Hertz Direct Bill sends you a bill each month that you manually enter so the employees can select the expense when filling out their expense reports. Since Hertz Direct Bill is the only vendor being used for this batch type, you should set up the default provider as Hertz Direct Bill.
Wizard Type	Use the drop-down to select the default wizard type that should be used for this batch type. Valid values are Car Rental, Entertainment, Lodging, Meals, Mileage, Other, and Transportation. You should fill out this field only if the majority of the expenses belong to one wizard type. This field is optional.
Personal	Select this check box to default all expenses using this batch type as Personal. Personal expenses are not reimbursed to the employee. You should select this check box only if the majority of expenses are personal. This field is optional.