Expense Batch Types

Use the Batch Types screen to set up configuration information regarding batch expenses. This includes identifying default information, setting up starting and ending position information from file layouts, selecting a bill currency, determining file filters, and setting up ghost card information. Information set up in this screen is used when importing credit card files.

Warning: Avoid entering full credit/payment card numbers to identify employees. For Amex, identify employees by using the Employee ID field, which requires you to register the employee ID associated to each Amex card (recommended), or by using a partial credit/payment card number instead of entering the full card number. For Visa, only full credit/payment card numbers are available for identification of employees; do not use this feature to identify employees.

Note: If you try to delete a batch type that has been used on the Maintain Imported Expenses screen, you will get an error message indicating that you cannot delete the batch type.

You should set up batch types before setting up records on the Maintain Imported Expenses screen and before importing files from a credit card feed.