EDIT W-2s

Box b

Employer Federal ID Number - This non-editable field defaults from the Set Up Company Info screen in Costpoint General Ledger.

Box c

Employer's Name, Address, and Zip Code - These non-editable fields default from the Set Up Company Info screen in Costpoint General Ledger.

Box d

Employee's Social Security Number - This non-editable field defaults from the Basic Employee Info screen in Costpoint Employee.

Box e

Employee's Name, Address, and Zip Code - These non-editable fields default from the Basic Employee Info screen in Costpoint Employee. The name is shown as first, middle initial, last name and suffix (if any).

Void

Select this checkbox if a W-2 needs to be voided. Voided W-2s will print but are excluded from the subtotals as mandated by the IRS.

Box 1

Wages, Tips, and Other Compensation - The amount shown here is the sum of all Federal Taxable amounts from the Maintain Employee Earnings screen.

Box 2

Federal Income Tax Withheld - The amount shown here is the sum of all Federal Withheld amounts from the Taxes Withheld subtask of the Maintain Employee Earnings screen.

Box 3

Social Security Wages - The amount shown here is the sum of all Social Sec. Taxable amounts from the Maintain Employee Earnings screen.

Box 4

Social Security Tax Withheld - The amount shown here is the sum of all Social Security Withheld amounts from the Taxes Withheld subtask of the Maintain Employee Earnings screen.

Box 5

Medicare Wages - The amount shown here is the sum of all Medicare Taxable amounts from the Maintain Employee Earnings screen.

Box 6

Medicare Tax Withheld - The amount shown here is the sum of all Medicare Withheld amounts from the Taxes Withheld subtask of the Maintain Employee Earnings screen.

Box 7

Social Security Tips - You must enter an amount here, if applicable.

Box 8

Allocated Tips - You must enter an amount here, if applicable.

Box 9

Advance EIC Payment - The amount shown here is the sum of all Advance EIC amounts from the Taxes Withheld subtask of the Maintain Employee Earnings screen.

Box 10

Dependent Care Benefits - The amount shown here is the total amount of withholding, from the Deductions subtask of the Maintain Employee Earnings screen, for the deduction code that you have identified as a Dependent Care deduction in the Deductions screen.

Box 11

Nonqualified Plans - The amount shown here is the total amount, from the Pay Types subtask of the Maintain Employee Earnings screen, for the pay type that you have associated with this box in Pay Type Taxability screen.

Box 13

Statutory employee - Select this checkbox for statutory employees subject to Social Security and Medicare taxes but not to FITW. You can select this checkbox only in this screen.

Retirement Plan - Select this checkbox if the employee was an active participant in a qualified pension, profit-sharing, or stock-bonus plan under IRC 401(a), including 401(k) plans; in a 403(a), 403(b), 408(k), 408(p), or 501(c)(18) plan; or in a government retirement plan other than a 457 plan. If the Retirement Plan Covered checkbox is checked for the employee in the Employee Taxes screen in Costpoint Employee, this checkbox will automatically be selected when you create the W-2s.

Third Party Sick Pay  - Select this checkbox if you are a third-party sick-pay payer filing form W-2 for an insured employee. You can select this checkbox only in this screen.

Box 14

Other information: Lines 1, 2, and 3 - When creating the W-2 table, the actual amounts that are associated with each line are determined by which deduction code(s) are assigned to Lines 1, 2, and 3 in the W2 Box 14 Usage drop-down box in the Federal Taxability subtask of the Deductions screen. Information in this box is optional; the IRS does not require it.