Use this screen to issue material from inventory to an inventory abbreviation, a project/account/ organization combination, or a purchase order. Issues reduce the inventory quantity on-hand. You can also post issues to the General Ledger if the From inventory abbreviation does not equal the To inventory abbreviation or project/account/organization.
You can generate a negative issue using this screen. A negative issue will increase inventory and update average costing.
Issues can be used as required to reduce inventory.
If you entered "Y" in the Auto-Assign field in the Transaction IDs subtask of the Warehouses screen for "Issue to Project/Account" or "Issue to Purchase Order," leave this field blank and the system will automatically assign the next issue ID for the specified Last Inv Trans ID (in the in the Transaction IDs subtask of the Warehouses screen). If the Auto-Assign field is "Y" and an issue ID is manually assigned, the system will not update the Last Inv Trans ID. If Auto-Assign is not used, you can manually enter an Issue ID containing up to 10 alphanumeric characters. Transaction IDs cannot begin with a space.
From the drop-down box, select the type of issue for this issue. The system-defined issue types are as follows:
Issue to Project/Account - Use this option to issue inventory to an inventory abbreviation or a project/account/organization combination.
Issue To Purchase Order - Use this option to issue inventory to a purchase order.
Enter, or use Lookup to select, the reservation ID that this issue consumes. This is an optional field. If you have entered a reservation ID, the part, warehouse, inventory abbreviation, and reserved quantity information will display.
The system (today's) date is displayed as the default transaction date, or you can enter a new date.
Enter, or use Lookup to select, the material handler who is performing this transaction. A valid employee ID is required.
The total amount of this issue is displayed here. The system calculates the total by multiplying the issued quantity by the unit cost or the sum of the extended cost for all of the lines. This calculated field is non-editable. This field is not displayed if Cost Suppression is in effect (the Suppress Cost checkbox is selected in the table window of the Maintain Users screen in Costpoint System Administration).
Enter, or use Lookup to select, the ID of the warehouse from which the material will be taken.
Enter, or use Lookup to select, the default inventory abbreviation from which the material will be taken. You can override this at the line level.
If you are issuing to a project/account, you can select from this group box an inventory abbreviation, project/account/organization combination, or an account/organization, to charge for this issue. If you are issuing to a purchase order, select a purchase order, release, and line number to which to issue inventory.
Enter, or use Lookup to select, the inventory abbreviation ID to be charged for this issue. This inventory abbreviation must have an account type of "E" (Expense) or "G" (Government- furnished material). The project abbreviation and ID assigned to the inventory abbreviation entered are displayed in the Project field.
You can reserve material to an inventory abbreviation whose Active field is "O" (outgoing only) in the Inventory Projects screen only if the From Inventory Abbreviation references the same project, even if the inventory abbreviation is different.
If you did not enter an inventory abbreviation, enter, or use Lookup to select, the project abbreviation to be charged for this issue. If you enter a project, the project abbreviation will display.
If you did not enter an inventory abbreviation, enter, or use Lookup to select, the account to be charged for this issue. The account must be active. If you entered a project, the account must be valid for this project. If you did not enter a project, the account must be a non-project account and should be an expense or non-inventory asset account.
Enter, or use Lookup to select, the organization abbreviation to be charged for this issue. If you enter an organization, the organization abbreviation will display.
In the untitled field to the right, enter, or use Lookup to select, the organization to be charged for this issue. The organization must be active and a valid account/organization combination.
This field displays only if you select the "Issue To Purchase Order" option in the Issue Type drop-down box. Enter, or use Lookup to select, the PO ID to which the inventory expense will be charged.
This field displays only if you select the "Issue To Purchase Order" option in the Issue Type drop-down box. Enter, or use Lookup to select, the release number of the PO ID to which the inventory expense will be charged.
This field displays only if you select the "Issue To Purchase Order" option in the Issue Type drop-down box. Enter, or use Lookup to select, the PO line number to which the inventory expense will be charged.
This field displays the line number, which is automatically generated.
Enter, or use Lookup to select, the part ID for the material to be issued.
The last revision assigned to the Part ID selected is automatically displayed; however, you can enter, or use Lookup to select, another revision that exists for this Part ID.
The description for the part selected is displayed.
The inventory unit of measure for the part selected is displayed.
The default From inventory abbreviation entered in the header is displayed but can be changed. You can use Lookup to select a new inventory abbreviation.
The project ID associated with the From Inv Abbrev displays here.
Enter the quantity to be issued. This will default from the reservation if one has been entered.
Enter, or use Lookup to select, the ID of the location from which the material is being issued. Once you enter the From Inv Abbrev and Issue Quantity, you can use Lookup to make a selection from all applicable From Location IDs assigned to the part/revision on a miscellaneous receipt in Costpoint Receiving, based on the inventory abbreviation. You can also assign default locations to warehouses in the Warehouses screen. If you issue a positive quantity and the From Location is "On Hold" (for the Warehouse ID in the Locations screen), the system will display a warning message if you attempt to save the record or add a new line.
Enter "Y" (Yes) or "N" (No) to have this issue consume reservation amounts for this part. If you enter "Y" (Yes), you must enter a reservation ID in the Reservation field in the header. "N" (No) will default if no reservation has been entered and this issue will consume all reservations with the same criteria as entered in the From and To group boxes.
This field will display the quantity for this part in the reservation to be consumed, if a reservation is entered in the Reservation field in the header.
Enter the date by which the reservation is needed.
The unit cost for this part is displayed. If a negative issue quantity has been entered, you can edit the unit cost in the Cost Elements subtask. If Cost Suppression is in effect (the Suppress Cost checkbox is selected in the table window of the Maintain Users screen in Costpoint System Administration), the unit cost does not display.
The total of the issue quantity multiplied by the unit cost is displayed. If Cost Suppression is in effect (the Suppress Cost checkbox is selected in the table window of the Maintain Users screen in Costpoint System Administration), the extended cost does not display.
Enter, or use Lookup to select, a valid reference 1 number. If you entered an ID in the Reservation field, the reference number assigned will default here.
Enter, or use Lookup to select, a valid reference 2 number. If you entered an ID in the Reservation field, the reference number assigned will default here.
Enter, or use Lookup to select, a valid reference 1 number. If you entered an ID in the Reservation field, the reference number assigned will default here.
Enter or use Lookup to select a valid reference 2 number. If you entered an ID in the Reservation field, the reference number assigned will default here.
Select this pushbutton to view the accounting period to which the transaction will be posted according to the transaction date.
Select this pushbutton to record or view serial and lot number information for a selected transaction line. Depending upon the transaction, the subtask screen will be either Serial/Lot Assignment or Serial/Lot Disposition.
Select this pushbutton to record or view inventory cost element information for a selected transaction line.
This pushbutton is disabled in this version of Costpoint. However, when you select Clone from the File menu, a Clone window will appear in which you can select the transaction that you would like to clone. Upon completing the cloning process, you will be given the option of reversing the transaction, in which case the positive Issue Quantity and associated Total Issue Amt will be reversed; or keeping the cloned transaction equal to the original amounts. Reversing quantities cannot exceed the original transaction quantity. The effect of reversing a positive issue is similar to that of a negative issue. The original transaction costs will be used for the reversal.
Select this pushbutton to enter text regarding a transaction.
Changes to this screen update the INVT_TRN and INVT_TRN_LN tables. This screen also relies on the settings in the INVT_SETTINGS and MRP_SETTINGS_CORP tables. Information for inventory issues is also stored in and/or pulled from the following tables, as indicated for the applicable subtasks in this screen: EMPL, INVT_ABBRV_CD, INVT_WHSE_LOC, ITEM, ITEM_UM, PO_HDR, PO_LN, PROJ_EDIT, REF_STRUC, RES_HDR, RES_LN, S_CST_MTHD_CD, S_INVT_TRN_TYPE, SUB_PD, WHSE_LAST_TRANS, WHSE_LOC.