or 
to select the existing system
identifier for your company. Use this screen to control overall settings affecting the General Ledger and various data entry preferences throughout the system. These settings are company-wide. Some settings become permanent once you establish them and enter data in other screens that use these settings. You should have a comprehensive plan for your overall Costpoint system setup that includes account, organization, and reference number structure before you enter information in this screen.
Before you establish settings here, ensure that you know the intended segment length parameters for General Ledger accounts. You set up the company's account structure in the Corporate G/L Settings subtask of this screen. You must also set up accounts and financial statement lines for the current year profit/loss before you complete all fields of this screen. You set up the company's accounts in the General Ledger module's Maintain Accounts screen and its financial statements in the General Ledger module's Set Up Financial Statements screen. You must set up most of this screen, create the aforementioned accounts and financial statement lines, then return here to enter that information and complete this screen.
If your firm requires segregation of duties in its accounting operations, to comply with the Sarbanes-Oxley Act of 2002 or other company policies, you can separate users who create journal entries from those who approve journal entries. To set up this separation of duties, use the Update Entry Info When Editing a JE field and Approval Settings button on this screen.
Use or to select the existing system
identifier for your company.
Enter, or use or to select, the full
company name associated with the identifier in Company.
Use this group box to establish company-wide settings for entering data into transaction screens.
Select this check box to require account-organization linking when setting up new accounts and organizations. We strongly recommend that you select this check box.
If you clear this check box, when you add a new account, the system automatically links it with all organizations. Similarly, when you add a new organization, the system automatically links it with all accounts. If you select this check box, the system requires you to manually link accounts to organizations, and organizations to accounts, before you can charge transactions to them.
Although clearing the check box can save some time during account setup, we do not recommend this unless you intend to set up only one or a few organizations as valid for all accounts. By automatically setting up all possible account/organization combinations, you lose the benefit of exercising control over valid account/organization charge combinations during data entry. In addition, you create an extremely large account/organization table, which increases overall database size; requires more storage space; and makes lookups, validations, and other system processes cumbersome and time-consuming. The small amount of time you initially invest in linking only necessary account/organization combinations ultimately saves much more time for your company through the processing benefits of a smaller account/organization table.
Select this check box to update the user ID and date associated with a journal entry when a user edits that journal entry. Clear this check box to keep the original entry user ID and date in the journal entry record when a user edits it. This check box is clear by default.
Enter the number of accounting periods to automatically keep open when you close an accounting period. When the system closes an accounting period, it checks this field to determine how many, if any, additional accounting periods to open at that time.
Normally the system allows you to enter only balanced journal entries; that is, the positive numbers (debits) must equal the negative numbers (credits). If unusual circumstances require a non-balancing journal entry, you can set up a password to enable the system to accept these entries.
You can use up to six alphanumeric characters in the password. The password feature is case-sensitive. After you set up the password, the system requires the user to enter it in the General Ledger module's Enter JEs screen before saving a non-balancing entry. If you set up no password here, the system accepts only balancing journal entries.
Select this check box to post labor distribution to the General Ledger at the summary level only, without timesheet detail. In general, we recommend that you clear this check box.
If you clear this check box, the General Ledger detail provides full timesheet posting information. If you select this check box, you must generate additional reports, such as the Timesheet Edit Report and the Labor Distribution Journal, to obtain a complete audit trail for timesheet postings. In addition, if you select this check box, the system omits from the General Ledger the detailed labor information you need to run the Update Open Billing Detail utility in Costpoint Billing.
Select this check box to require that the fiscal year, period, and subperiod for which you originally entered an accounting transaction is open before posting the transaction to it. Clear this check box to post a transaction to the entry fiscal year/period/subperiod regardless of whether it is open or closed.
When you enter a transaction, the system validates that the fiscal year/period/subperiod for which you enter it is open. When you subsequently post the transaction, the system posts the transaction to the same fiscal year/period/subperiod, whether it is open or closed, if you clear this check box. If you select this check box, the system posts the transaction to the entry fiscal year/period/subperiod only if it is open. If it is closed, the system leaves the transaction unposted. To post these unposted transactions to an open fiscal year/period/subperiod, use the General Ledger module's Defer Unposted Transactions screen, in the Utilities menu, then use the General Ledger module's Post JEs screen.
This check box is clear by default.
This non-editable field displays the three-letter International Standards Organization (ISO) code representing the currency used throughout Costpoint for this company. You establish this setting when you create the company in Others»System Administration»Set Up Company. To avoid altering your company's reports, do not change this setting after you post transactions to the General Ledger for organizations belonging to this company.
In this group box, indicate your preferences for closing the fiscal year and printing the equity section of the balance sheet.
Enter the account to which to post the net profit or loss when carrying forward balances during fiscal year closing. If you have not yet done so, complete the remainder of this screen, leaving this field blank. Next, set up the net profit/loss account in the General Ledger module's Maintain Accounts screen, then return to this screen to enter the account in this field.
Use the drop-down list to select the primary balance sheet line that displays the current year's total profit or loss. If you have not yet done so, complete the remainder of this screen, leaving this field blank. Next, set up the company's primary balance sheet and link income statement accounts to the current year total profit/loss line in the General Ledger module's Set Up Financial Statements screen. Finally, return to this screen to select the balance sheet line from this drop-down list.
You must complete this group box to enable the system to calculate currency translation fluctuations (resulting in either gains or losses) that occur during the consolidated financial statement process or as part of balance sheet revaluation. You can only select one of the following two options.
Select this option to display other comprehensive income (OCI) on the primary income statement. If you select this option, other comprehensive income displays at the bottom of the income statement, after net income.
Select this option to display other comprehensive income on a separate Statement of Comprehensive Income. The separate Statement of CI lists net income first, followed by various elements of Other Comprehensive Income.
Selecting this option enables the Statement of CI option in the Type group box of the General Ledger module's Set Up Financial Statements screen. If you select this option, you must set up a primary Statement of CI.
Enter, or use 
to select, the account to which to record
comprehensive income when posting the journal entry.
You must set up this account in the General Ledger module's Maintain Accounts screen before you can enter it here. If necessary, leave this field blank and complete the remainder of this screen. Next, set up this account in the Maintain Accounts screen, then return to this screen to enter the account in this field.
Use the drop-down list to select the financial statement line that displays comprehensive income. If necessary, leave this field blank and complete the remainder of this screen. Next, set up the company's financial statements and link income statement accounts to the comprehensive income line in the General Ledger module's Set Up Financial Statements screen. Finally, return to this screen to select the appropriate financial statement line from this drop-down list.
Select the appropriate check box to enable printing of the Labor, Reference 1, and/or Reference 2 journals during the applicable posting processes. The system generates summary journals only for the selections you make. Each check box operates independently; you can select any combination of the three.
Use this button to maintain the company's G/L account structure in the Corporate G/L Settings subtask.
Use this button to set up the journal entry approval feature in the JE Approval Settings subtask.
Use this button to set up Reference 1 and Reference 2 labels in the Data Entry Headings subtask.
Changes in this screen update the GL_CONFIG (General Ledger Configuration) table.