Use this subtask to view summarized voucher information for each vendor in the Vendor History Inquiry table window. Both A/P and PO vouchers are summarized on this screen. Use the subtasks to view voucher line detail as it was entered and how it appears on the actual voucher form, check information specific to individual vouchers, and details concerning PO vouchers specifically.
To use this subtask, highlight a line on the Vendor History Inquiry main screen and select the Vouchers pushbutton. You can view voucher information for only one vendor at a time.
This subtask accesses information only from posted vouchers, and all fields in this subtask are non-editable.
These fields display the vendor's ID, name, and location.
This field displays the unique identifier assigned to this voucher in the Enter A/P Vouchers screen.
This field displays the number your supplier assigned to the invoice. Because this field is optional in the Enter A/P Vouchers screen, not every voucher number will have an invoice number.
This field displays the date that defaulted or was entered in the Enter A/P Vouchers screen.
This field displays the date that defaulted (based on vendor terms), or was entered in the Enter A/P Vouchers screen. You can change this field at any time before making the final payment. You can edit this field in the Edit Payment Status by AP Account and Edit Payment Status by Vendor screens.
This field displays the date that defaulted (based on the vendor terms and due date), or was entered in the Enter A/P Vouchers screen. You can change this field at any time before making the final payment. You can edit this field in the Edit Payment Status by AP Account and Edit Payment Status by Vendor screens.
This field displays the transaction currency code used on the voucher.
This non-editable field displays the cost amount.
This field displays the amount that defaulted via a discount percentage and discount date in the Enter A/P Vouchers screen. This amount is displayed in the transaction currency.
This field displays the amount of the invoice in the transaction currency, minus any discount for early payment.
This field displays the amount already paid on the voucher in the transaction currency. If nothing has been paid on the voucher, this field remains blank.
This field displays the amount of the discount that was actually taken on the voucher in the transaction currency.
This field displays the amount that remains on the voucher, after the amount paid is subtracted from the amount due, in the transaction currency.
If the voucher is on hold, "HOLD" displays in this field. If the voucher is not on hold and is eligible to be paid, "PAID" displays in this field. Vouchers with "PAID" status have not necessarily been paid in full and may have amounts remaining.
This field displays the last user to edit the voucher.
This field displays the voucher type. There are five voucher types: "A/P," "PO," "ADV" (Travel advances), "CO" (Travel company-paid invoices), and "EXP" (Travel expense reports)
If the voucher is a PO voucher, this field displays the purchase order against which the voucher was applied.
If the voucher is a PO voucher, this field displays the blanket order release number against which the voucher was applied.
This field displays the subcontractor payment code.
This field displays the invoice period of performance.
If this voucher is not to be paid until you have billed your client for the expense and the bill is paid, this field displays "Y." Otherwise, "N" displays in this field. You can assign all of a vendor's vouchers Pay When Paid status by selecting the Pay When Paid checkbox in the Defaults subtask of the Maintain Vendors screen. You can use the Header Info subtask of the Enter A/P Vouchers screen and the Enter PO Vouchers screen to assign Pay When Paid status to vouchers on an individual basis.
This column displays the notes that were entered in the Header Info subtask of the Enter A/P Vouchers screen. In the Header Info subtask, you can enter description text for the voucher header up to 254 characters. Once you post the voucher, the description displays in this column. If you have printed a blank laser check and selected the Print Note-Blank Laser Check checkbox in the Header Info subtask of the Enter A/P Vouchers screen, this note was printed on the check.
This field displays the document location.
This field displays a "Y" or "N," indicating whether or not you selected the Print Note on Check checkbox in the Check Notes subtask of the Enter A/P Vouchers screen.
This field displays the vendor ID.
This field displays the vendor name.
This field displays the vendor location.
This field displays the AP account to which the voucher was charged.
This field displays the fiscal year to which the voucher was posted.
This field displays the period to which the voucher was posted.
This field displays the subperiod to which the voucher was posted.
When vouchers are posted, they receive a posting sequence number. This sequence number identifies how many times a voucher distribution is posted to the G/L within a given accounting period.
This field displays the transaction currency's name.
Select this pushbutton to view voucher line details for both A/P and PO vouchers on the highlighted line. From this subtask, you can "drill-down" into vendor labor information and voucher notes.
Select this pushbutton to view check information for the highlighted voucher.
Use this pushbutton to view information for the highlighted voucher on a single-screen form instead of in a table format.
Use this pushbutton to view PO information for the highlighted PO voucher. This subtask is disabled for A/P vouchers.
Use this pushbutton to launch the appropriate application (Word, Excel, etc.) that will open the file.