Approve or Reject a Signed Time Entry

You can only approve or reject a signed time entry of another employee. You cannot approve or reject your own time entries.

When a signed time entry is approved, you can only view the approved time entry afterwards. When a signed time entry is rejected, the user of that time entry can edit and re-sign their time entry to have it pending for approval again.

To approve or reject a signed time entry:

1. Do one of the following:
   • Tap By Job and then, tap a job option. This displays the jobs with an assigned approval team, the employees who charged to that job with their time entry, and the employees' pay period information based on the selected time range.
   • Tap By Employee and then, tap an employee option. This displays the employees and their pay period information based on the selected time range.
2. Optional: To reload signed time entries for approval, tap .
3. Do one of the following:
   • On the By Job tab, tap a job option. This displays the time entries grouped by phases. To display the time entries grouped by categories, tap a phase. To display the time entries grouped by employees, tap a category. Depending on your job structure, you can either view phases only, categories only, or both, with employees at the lowest level of the job structure.
     Note: On the phase or category screen, tap View All Hours to display time entries that were approved and are pending approval. To only display time entries that are pending approval, tap View Pending Approval.
   • On the By Employee tab, tap an employee option. This displays the signed time entries grouped by period and its total time. You can switch between employees by using the navigational buttons.
4. For jobs, tap the checkbox of a phase or category. For employees, tap the checkbox of a signed time entry.
   Alternatively, tap Select All to select all options.

   Note: Time entries that are not pending approval are greyed out and cannot be selected.
5. Optional: To display the time entry's information, tap the three-dot menu of the time entry. And then, tap View. To edit a signed time entry, tap it and edit the information as needed. This requires the time entry to be signed again by the user.
6. Do one of the following:
   • Tap Approve and then, on the Submit for Approval dialog box, tap Submit.
   • Tap Reject and then, on the Submit dialog box, tap Reject. On the Edit Rejection reason dialog box, enter the required information and then, tap Submit.
     Note: This displays View Rejected on the Time screen of the user whose time entry was rejected.