Department inquiry

Departments allow you to track project and financial information by different classifications.

Use this inquiry to see information about each of your departments, such as description and status.

If needed, you can add predefined columns and view supplemental information such as direct personnel expense, overhead, and notes.

Using the inquiry

From the > Reports menu, click Standard Inquiries > Department.

Audience

Accounting staff

Inquiry conditions

The inquiry automatically contains a condition to show only data from active departments. You can always add, change, or delete conditions on an inquiry.

Standard columns

Columns Links to this inquiry Description

Date range available

Description

Phase

The description of the department

 

Status

 

The status of the department

Examples: Active, Inactive

 

Predefined columns

You can add predefined columns to this inquiry.

Column

Links to this inquiry

Description

Date range available

Department Key

Phase

The database identifier of the department

 

Order

 

The position of the department in the Department List window

Example: You may sort the inquiry by order so it mirrors the order of the Department List.

 

DPE

 

The percentage applied to project labor costs for the department to reflect direct personnel expense paid on behalf of employees

 

Overhead

 

The percentage applied to project labor costs for the department to reflect general operating expenses

 

Notes

 

Any notes about the department

 

Defined links:

Link - Project

Project

A link to the Project inquiry

 

Link - Phase

Phase

A link to the Phase inquiry

 

Link - Employee

Employee

A link to the Employee inquiry

 

Link - Project Manager

Project Manager

A link to the Project Manager inquiry

 

Link - Vendor

Vendor

A link to the Vendor inquiry

 

Link - GL Entry - Accrual

GL Entry

A link to the GL Entry inquiry

 

Link - GL Entry - Cash

GL Entry

A link to the GL Entry inquiry with a condition limiting the information to cash entries