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Entering credit card transactions

Follow the instructions in this topic to enter credit card transactions directly into the bank register.

Note:

To distribute your credit card charges to projects for billing, enter expense reports.
Transactions entered on expense reports are available in the bank register after the expense report is processed.
To pay a vendor invoice with a credit card, enter the payment through Manage > Vendor Invoices. The payment then appears as a charge on your credit card statement.

From the Manage menu, click Bank Register.
In the Bank Account field, select the credit card account you want to enter transactions for.
Complete one row of the table for each transaction you want to enter. Enter a transaction as follows:

For

Do this

Date

Enter the date of the transaction.

Type

Enter the type of transaction:

Bank transfer

A transfer from or to a bank account or credit card.

Charge

A charge made on the credit card. For example, you purchased supplies using the credit card.

Payment

A payment made to the financial institution issuing the credit card. For example, you paid the credit card bill.

Adjustment

A credit or debit posted to the account. For example, you may have returned supplies that you ordered.

Late charge

A charge imposed by the financial institution on the credit card account because you did not pay the bill on time.

Interest charge

Interest you paid on the credit card.

Note:

For a late charge or an interest charge, if you specified an allocated account in Company > Bank Accounts, Ajera automatically enters the allocation entries. To edit these entries, see Step 4.

Vendor invoice

View only - Ajera enters this type when you pay a vendor invoice by credit card (through Manage > Vendor Invoices).

Vendor/ Employee

View only - This field displays the vendor for a payment entered on a vendor invoice, or the employee who entered the charge on an expense report.

Payee

For a charge, enter the company where you made a charge. For example, you charged $500 for supplies with Staples, so you type Staples here.

Note:

If the payee was entered on an expense report, it can only be changed through the expense report.

Reference

Further identify the transaction.

For example, you have several charges for Hilton Hotels on your credit card statement and want to distinguish between them. On your credit card statement, a unique numeric code appears on the description line of each charge; you enter that code here.

Charges

For a charge, enter the amount charged on the credit card.

Payments

For a payment, enter the payment amount.

Voided

View only - Indicates if an item was voided.

Cleared

If the transaction appears on your statement, click the Cleared check box.

Ajera automatically enters an account distribution for transaction types that have accounts assigned to them in the bank account. Otherwise, a table appears for you to distribute the amount to the appropriate accounts.

Do this

Ajera entered the distribution and you want to change it

Click the row for the transaction you want to change, and click the Edit button. Change the distribution in one of the following ways:

To	Do this
Change an amount	Click the field in the debit or credit column and type the new amount.
Add an account	On a blank row, click the Account field. Select the account for the transaction. If you are using departments, in the Department field, select the department. Type the credit or debit amount for the account.
Delete an account	Click the row of the account you want to delete, and click the Delete button. Click Yes to delete the row.

When you click on the next blank row and the distribution is in balance, a Save button is available.

A table appears for you to enter a distribution

In the account field, select the account for the transaction.
If you are using departments, in the Department field, select the department.
Type the credit or debit amount for the account in the appropriate field.
Add additional account distributions in the same way, as needed.
When you click on the next blank row and the distribution is in balance, a Save button is available.

Click Save.