Moving Activities from One Subproject to Another
You can move activities from one external subproject to another, or from an external project to a master project.
You typically need to do this when activities have changed or you have additional planners and need to split up the work. Moving activities maintains relationships from the activities you move to other activities.
You can move activities when all of the following are true:
- The activity table is the driving table for the view.
- The master project contains one or more open external subprojects.
- The master project and its external subprojects are open in Exclusive mode or you (the current user) have used a shared-mode lock.
In the Spreadsheet view, select the activities that you want to move, then right-click and select Move Activities... on the context menu.
On the Move Activities dialog box, the Target External Subproject group on the left displays the master project and a hierarchical list of open external subprojects. Open Plan excludes the source external subproject(s) or master project for the selected activities from this list.
After you select a project, the Target Parent Activity group on the right displays the subproject activities within the selected external subproject, excluding any projects/activities that are parents of the source activities.
You can either select the subproject under which you want to move the activities or select <None> to move and place the activities as the topmost children of the selected project on the left.
When you select Move Baseline Activities and Usage, Open Plan copies the baseline activities and usage records when their corresponding activities are moved. Open Plan does not delete the previous baseline activity records as those records are vital to preserving baseline history. That baseline activity record displays with a value of "ID Unavailable" because the original activity to which it points no longer exists. Similarly, baseline usage records related to the old baseline activity record are not deleted (and are, in fact, still valid because the old baseline activity record has not been deleted). In the baseline usage spreadsheet, Open Plan displays the baseline usage records that point to the old name of the baseline activity ID as well as the new (copied) baseline usage records that point to the new (moved) baseline activity record.
The Move Baseline Activities and Usage option is enabled when you have updated baseline rights and there are baselines available on the project.
If you want to remove the old baseline records, update the baseline, selecting the option to Delete all Activities No Longer in Current Project.