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Contents of the Dictionaries Dialog Box

Use the fields and options to configure the Dictionaries Dialog Box.

Contents

Field	Description
Action	Used to select an action that is associated with words in the dictionary. The action tells the spelling checker what to do when it finds a word in the dictionary. The following options are available: Auto change (use case of checked word): This option allows you to automatically replace one word with another. For example, if you often type recieve instead of receive, you might enter the word recieve with receive as the other word and Auto change (use case of checked word) as the action. The spelling checker will automatically correct recieve wherever it appears. If recieve was capitalized (Recieve), the spelling checker would automatically replace it with Receive. Note that the replacement is made automatically only if the Auto Change option is enabled (see the Options Dialog for information on the Auto Change option). Auto change (use case of other word): This option allows you to automatically replace one word with another, always with the same case pattern as the other word. This action is useful for automatically expanding abbreviations. For example, you could enter the word TBD with "to be determined" as the other word and Auto change (use case of other word) as the option. The spelling checker will automatically replace TBD with "to be determined" wherever it appears. Note that the replacement is made automatically only if the Auto Change option is enabled (see the Options Dialog for information on the Auto Change option). Conditionally change (use case of checked word): This option allows you to optionally replace one word with another. For example, if you often type recieve instead of receive, you might enter the word recieve with receive as the other word and Auto change (use case of checked word) as the option. The spelling checker will ask if you want to replace recieve with receive. If recieve was capitalized (Recieve), the spelling checker would ask if you wanted to replace it with Receive. Conditionally change (use case of other word): This option allows you to optionally replace one word with another, always with the same case pattern as the other word. This action is useful for optionally expanding abbreviations. For example, you could enter the word TBD with "to be determined" as the other word and Conditionally change (use case of other word) as the option. The spelling checker will ask if you want to replace TBD with to be determined. Exclude (treat as misspelled): This option tells the spelling checker that the word is misspelled, even if it is listed in another dictionary. Words marked with this option will never be offered as suggestions for misspelled words, and they will be reported as misspellings when they are encountered by the spelling checker. Note that the spelling checker looks up words in user dictionaries in the order in which they appear in the Files list. If you want to exclude a word, make sure it doesn't appear in a previous user dictionary. Ignore (skip): This option tells the spelling checker that the word is spelled correctly, and so can be skipped over. This is the most common action.
Add File	Opens a user dictionary file. When you select Add File, a dialog box displays, which you can use to select the dictionary file to open. The set of open dictionary files is remembered, so once you add a dictionary file you don't need to add it again. If you need to create a new user dictionary, use New. You can open other applications' user dictionary files.
Add Word	Causes the word entered in the edit area of the Words list to be added to the currently selected dictionary. The currently selected option and other word are associated with the word. You can use Add Word to change the option or other word associated with a word. Note that Add Word is enabled only when a new word is typed in the edit area of the Words list. The words you add may contain virtually any character, but only words which contain embedded periods should have trailing periods (for example, U.S.A. is OK, but USA. is not).
Close	Closes the Dictionaries dialog box.
Delete Word	Causes the word appearing in the edit area of the Words list to be removed from the currently selected dictionary. The associated option and other word are also removed.
Export	Saves the contents of the currently selected dictionary to a text file. When you select Export, a dialog box displays, which you can use to select the name of the text file to which words in the dictionary will be exported. The words are written to the file one per line.
Files	Contains the list of open dictionary files. When you select a file from the list, its contents are displayed in the Words list.
Import	Adds the words contained within a text file to the currently selected dictionary. When you select Import, a dialog box displays, which you can use to select the text file to be imported. Each word in the selected file is loaded into the dictionary. Note that importing a large list of words may take some time.
Language	Displays the language (for example, English or French) of the currently selected dictionary.
New	Creates a new user dictionary file. When you select New, a dialog box displays, which you can use to specify attributes of the new dictionary. See the New Dictionary Dialog for details.
Other Word	Contains an alternate word associated with the currently selected word. The other word is used in the "Auto change" and "Conditionally change" options to supply a replacement word. You can enter more than one word in Other Word, but the total length should be limited to 63 characters.
Remove File	Closes the currently selected dictionary file. Closed dictionaries are not checked during a spelling check. Although the file is closed, it is not deleted. Closed dictionary files can be reopened later using Add File.
Words	Contains the list of words in the currently selected user dictionary.

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Contents of the Dictionaries Dialog Box

Use the fields and options to configure the Dictionaries Dialog Box.

Contents

Field	Description
Action	Used to select an action that is associated with words in the dictionary. The action tells the spelling checker what to do when it finds a word in the dictionary. The following options are available: Auto change (use case of checked word): This option allows you to automatically replace one word with another. For example, if you often type recieve instead of receive, you might enter the word recieve with receive as the other word and Auto change (use case of checked word) as the action. The spelling checker will automatically correct recieve wherever it appears. If recieve was capitalized (Recieve), the spelling checker would automatically replace it with Receive. Note that the replacement is made automatically only if the Auto Change option is enabled (see the Options Dialog for information on the Auto Change option). Auto change (use case of other word): This option allows you to automatically replace one word with another, always with the same case pattern as the other word. This action is useful for automatically expanding abbreviations. For example, you could enter the word TBD with "to be determined" as the other word and Auto change (use case of other word) as the option. The spelling checker will automatically replace TBD with "to be determined" wherever it appears. Note that the replacement is made automatically only if the Auto Change option is enabled (see the Options Dialog for information on the Auto Change option). Conditionally change (use case of checked word): This option allows you to optionally replace one word with another. For example, if you often type recieve instead of receive, you might enter the word recieve with receive as the other word and Auto change (use case of checked word) as the option. The spelling checker will ask if you want to replace recieve with receive. If recieve was capitalized (Recieve), the spelling checker would ask if you wanted to replace it with Receive. Conditionally change (use case of other word): This option allows you to optionally replace one word with another, always with the same case pattern as the other word. This action is useful for optionally expanding abbreviations. For example, you could enter the word TBD with "to be determined" as the other word and Conditionally change (use case of other word) as the option. The spelling checker will ask if you want to replace TBD with to be determined. Exclude (treat as misspelled): This option tells the spelling checker that the word is misspelled, even if it is listed in another dictionary. Words marked with this option will never be offered as suggestions for misspelled words, and they will be reported as misspellings when they are encountered by the spelling checker. Note that the spelling checker looks up words in user dictionaries in the order in which they appear in the Files list. If you want to exclude a word, make sure it doesn't appear in a previous user dictionary. Ignore (skip): This option tells the spelling checker that the word is spelled correctly, and so can be skipped over. This is the most common action.
Add File	Opens a user dictionary file. When you select Add File, a dialog box displays, which you can use to select the dictionary file to open. The set of open dictionary files is remembered, so once you add a dictionary file you don't need to add it again. If you need to create a new user dictionary, use New. You can open other applications' user dictionary files.
Add Word	Causes the word entered in the edit area of the Words list to be added to the currently selected dictionary. The currently selected option and other word are associated with the word. You can use Add Word to change the option or other word associated with a word. Note that Add Word is enabled only when a new word is typed in the edit area of the Words list. The words you add may contain virtually any character, but only words which contain embedded periods should have trailing periods (for example, U.S.A. is OK, but USA. is not).
Close	Closes the Dictionaries dialog box.
Delete Word	Causes the word appearing in the edit area of the Words list to be removed from the currently selected dictionary. The associated option and other word are also removed.
Export	Saves the contents of the currently selected dictionary to a text file. When you select Export, a dialog box displays, which you can use to select the name of the text file to which words in the dictionary will be exported. The words are written to the file one per line.
Files	Contains the list of open dictionary files. When you select a file from the list, its contents are displayed in the Words list.
Import	Adds the words contained within a text file to the currently selected dictionary. When you select Import, a dialog box displays, which you can use to select the text file to be imported. Each word in the selected file is loaded into the dictionary. Note that importing a large list of words may take some time.
Language	Displays the language (for example, English or French) of the currently selected dictionary.
New	Creates a new user dictionary file. When you select New, a dialog box displays, which you can use to specify attributes of the new dictionary. See the New Dictionary Dialog for details.
Other Word	Contains an alternate word associated with the currently selected word. The other word is used in the "Auto change" and "Conditionally change" options to supply a replacement word. You can enter more than one word in Other Word, but the total length should be limited to 63 characters.
Remove File	Closes the currently selected dictionary file. Closed dictionaries are not checked during a spelling check. Although the file is closed, it is not deleted. Closed dictionary files can be reopened later using Add File.
Words	Contains the list of words in the currently selected user dictionary.

Related Topics