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Calendar Files

Open Plan stores information about working and non-working times in calendar files.

Each time you perform a scheduling operation that calculates dates (for example, time analysis), Open Plan refers to the calendar file assigned to the project. In this way, work is scheduled to take place only during valid working times.

Because activities and resources within the same project can have different work schedules, calendar files can include multiple calendars, each defining a specific set of working and non-working times. Think of a calendar file as a container storing all the possible calendars that activities, resources, and relationships in a project might use. For example, a single calendar file might contain calendars that define different shift patterns, workweeks, or sets of holidays. This design allows the same project to use different definitions of working hours, working days, and holidays. There are no limits to the number of calendars you can define in a single calendar file.

Calendar files can be project-specific, or they can be shared by multiple projects. If you make changes to the information in a calendar file, the changes will affect all of the projects to which the calendar file is assigned. To make changes in a calendar file to affect only a single project, make sure that the calendar file is not assigned to other projects.

Note: If you do not assign a calendar file to a project, Open Plan assumes that work can be scheduled using a 40-hour workweek (8 hours per day, 5 days per week, and no holidays).

Open Plan offers a number of ways to manage the calendars in a calendar file:

  • Add a new calendar that is based on the default calendar for the calendar file.
  • Add a calendar as a child of an existing calendar.
  • Create a new calendar by copying an existing calendar.
  • Rename an existing calendar.
  • Delete a calendar from the file.

To perform these functions, use the Calendars dialog box.

In the Open Plan Explorer, calendar files are stored in the Calendar folder of the Open Plan Library.

You can open calendar files from within either the Open Plan Library or a specific project or resource folder. You can assign a calendar file to projects and resource files using either of the following methods:

  • Use the Files tab of the appropriate Properties dialog box.
  • Drag the calendar file from the Open Plan Library to the project or resource folder.

User-defined dates such as target dates or actual dates are not restricted to valid working days.

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