Trade Tab

This section describes the fields and actions on the Trade tab of the Vendors workspace.

Tab Fields

Field	Description
Our Customer Number	Enter the customer number assigned to your company by the current vendor. You refer to this number when you contact the vendor. Maconomy transfers your customer number to your item purchase orders. This is a free-text field.
Buyer	Enter the name of the buyer who is responsible for contact with and purchases from the current vendor. Maconomy transfers the buyer name to requests for quote, purchase orders, and item purchase orders created for the current vendor. This is a free-text field.
Price List	To specify the price list Maconomy should use for item purchase orders, select a value from the dropdown. Define and maintain price list values using the Price Lists and Quantity Discounts single dialogs in the Workspace Client.
Expense	Enter the expense percentage you normally incur when buying items from the current vendor. You can also opt to enter the fixed expenses amount on the actual item purchase order. When items are shipped to the warehouse, the expenses are added to the item total and apportioned to item prices to give correct cost prices. If your company does not use purchase price lists, Maconomy suggests the last cost price used at the relevant warehouse as the unit price on every item line. This price includes any expense incurred when you last bought the item for the warehouse specified in the Warehousefield below. If you then enter a figure in this field, Maconomy calculates both expenses.
Invoice Discount	Enter the invoice discount percentage rate you normally receive from the current vendor. You can also opt to enter the invoice discount amount on the actual item purchase order. When items are shipped to the warehouse, the invoice discount is deducted from the prices to give the correct cost price. If your company does not use purchase price lists, Maconomy suggests the last cost price used at the relevant warehouse as the unit price on every item line. This price includes any invoice discount received when you last bought the item for the warehouse specified in the Warehouse field below. If you then enter a figure in this field, Maconomy calculates the invoice discount twice.
Keep Price	Select this checkbox if you do not want unit prices and discount percentages on item purchase order lines for the current vendor to be recalculated when the quantity is updated. Maconomy copies the checkbox value to the card part of item purchase orders for the current vendor, but you can edit the checkbox for individual orders.
Your Ref.	Enter the name of your contact person for the current vendor. This is the person who deals with your orders. This is a free-text field.
Our Ref.	Enter the name of your company's reference. This is the current vendor's reference to one of your company's employees or departments. This is a free-text field.
Time Unit	To specify the time unit for the current vendor, select a value from the dropdown. Available values are: None Hours Days Maconomy uses the specified time unit when you specify the current vendor in any requisition, purchase order, or vendor invoice that you create.

Warehouse island

Field	Description
Warehouse	Select a value from the dropdown. You should specify the warehouse to which items from the current vendor are normally shipped. Maconomy uses this information when you enter item purchase orders. Items must be assigned to this warehouse in the Item Information Card single dialog of the Workspace Client. Inventory is maintained in the Warehouse Information Card single dialog of the Workspace Client.
Delivery Terms	Select a value from the dropdown. You should specify the delivery terms normally applied to deliveries from the current vendor. Maconomy uses this information when you enter item purchase orders. Define delivery term values using the Popup Fields single dialog in the Workspace Client.
Delivery Mode	Select a value from the dropdown. You should specify the delivery mode normally applied to deliveries from the current vendor. Maconomy uses this information when you enter item purchase orders. Define delivery mode values using the Popup Fields single dialog in the Workspace Client.